College and Academic Counselor

Job description

The Illinois Mathematics and Science Academy® (IMSA) is actively seeking applications for the full-time position of College and Academic Counselor for fall of 2021. This individual will collaborate in the development and delivery of college application materials, financial aid, college admission testing, as well as all course selection and scheduling processes, academic counseling and intervention programs. The College and Academic Counselor is currently supervised and evaluated by the Coordinator of College and Academic Counseling. Type 73 certification is not required.

The internationally recognized Illinois Mathematics and Science Academy® (IMSA) develops creative, ethical leaders in science, technology, engineering and mathematics.  As a teaching and learning laboratory created by the State of Illinois, IMSA enrolls academically talented Illinois students (grades 10–12) in its advanced, residential college preparatory program. It also serves thousands of educators and students in Illinois and beyond through innovative instructional programs that foster imagination and inquiry.

IMSA is committed to an equitable, diverse and inclusive teaching and learning environment. Through a model of Equity and Excellence, IMSA has committed to advancing equity in STEM education and representation and creating a diverse, inclusive community of global citizens who can realize their full potential, and execute our mission to advance the human condition.

This Equity and Excellence Model is the intentional integration of Cultural Competence, Diversity, Equity, Equity-Minded Frame, Excellence and Inclusion into every facet of the Academy, with the understanding that it is an active and ongoing process involving structures, processes and people and not an isolated initiative.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

  • Serve as primary college planning counselor to assigned students
  • Meet with students and parents to discuss college selection and college application process
  • Develop and prepare appropriate college guidance materials
  • Assist with planning and implementation of college-related events and meetings for students and parents
  • Assist with the planning and hosting of college mini fairs and college information day
  • Assist with the planning and implementation of standardized testing
  • Serve as a liaison between students, parents, and colleges during the college application process
  • Write comprehensive letters of recommendation for college admissions for all assigned students
  • Visit colleges and universities and attend professional conferences
  • Complete scheduling of rising juniors and seniors
  • Serve as primary academic counselor (Case Manager) to assigned students
  • Serve as a Case Manager to students on academic probation or with other academic concerns
  • Assist in the development of academic plans for students with academic difficulties
  • Monitor and follow up with students’ attendance at required Evening Study
  • Conduct student academic conferences when needed
  • Monitor student progress toward graduation
  • Communicate with students’ parents regarding academic and social/emotional performance
  • Serve as a member of the academic, personal, and social intervention support team (Strategies Team)
  • Provide effective administrative support by monitoring, maintaining, and performing special projects and carrying out on-going functions as assigned by and discussed with the Coordinator of College and Academic Counseling
  • Support equity and excellence by ensuring the execution of culturally competent counseling and other interactions with our students and families
  • Other duties as assigned


The required qualifications for this position include, but are not limited to:

  • Master’s degree in counseling, student personnel services or related field required
  • Experience working in high school counseling or college admissions at either the secondary or college level
  • Experience with students and colleagues from diverse ethnic and cultural backgrounds
  • Extensive insight, knowledge and thorough understanding of the college application processes and timelines associated with college admissions
  • Sufficient insight, knowledge and understanding of financial aid process
  • Excellent communication skills
  • Strong organizational skills with attention to details
  • Strong interpersonal skills in relating to multiple audiences including students, parents, and educators
  • Proficiency with computer applications such as word processing, spreadsheet and web-based tools required
  • Available for travel

Preferred Qualifications:

  • Type 73 certification
  • Bilingual, Spanish 

Salary and Benefits:

The position of College and Academic Counselor is a 10-month, full-time, employment-at-will position. Salary and benefits are commensurate with training and experience expected at this level of employment. As part of the State University Retirement System, the Illinois Mathematics and Science Academy offers an excellent comprehensive benefits package including health and retirement benefits. The State Universities Retirement System (SURS) is reciprocal with other Illinois public retirement systems such as the Teachers’ Retirement System of Illinois (TRS) and the Illinois Municipal Retirement Fund (IMRF).


Application Process:

Complete applications will be accepted and reviewed as received until the position is filled.  We are seeking a diverse applicant pool.  Applicants should submit:

  1. Letter of interest
  2. Resume/CV
  3. Two (2) samples of comprehensive letters of recommendation for college admissions 

To continue moving diversity, equity and inclusion forward, IMSA seeks to recruit, support, and retain diverse, talented individuals who are culturally competent, equity- minded, and constituent–centered. IMSA provides equal employment opportunities to all applicants and employees without regard to race, color, religion, gender, gender identity or expression, sexual orientation, age, national origin, ancestry, citizenship status, pregnancy, disability, genetic information, marital status, political affiliation, amnesty, arrest record, military status, unfavorable discharge from the military or status as a covered veteran in accordance with applicable federal, state and local laws.




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Job No:
Posted: 4/27/2021
Application Due: 6/26/2021
Work Type: Full Time