Gift Records Specialist II - UT Foundation

Knoxville, TN
Apr 27, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

Gift Records Specialist II

University of Tennessee Foundation, Inc.

Regular Full-time, Pay Grade 105

The University of Tennessee Foundation, Inc.(UTFI), seeks two (2) Gift Records Specialists  for the Alumni & Donor Records office in Knoxville, Tennessee.  The Gift Records Specialist is responsible for daily implementation of gift/pledge processing activities for the University of Tennessee.  Duties include, but are not limited to, gift and pledge entry, maintenance of records, and research to ensure allocations of donations are preformed accurately. The Gift Records Specialist will receipt and acknowledge gifts.  Utilizing ANDI and IRIS, the university accounting system, the Gift Records Specialist enters and maintains confidential financial, biographic, and demographic information regarding alumni, friends, corporations, and foundations who are key prospects or donors to the university all the while providing excellent customer service.  Knowledge of general audit and balance procedures are critical for the integrity of the information being handled.  


The Foundation is an interdependent nonprofit corporation that enriches the lives of the students, faculty, staff, alumni and friends of the University of Tennessee through alumni engagement, financial stewardship and private investments. In central services, nearly 50 employees work together to engage and build meaningful relationships with alumni to raise financial, public and political support for the University of Tennessee.

UT Foundation’s central services provide support the mission to raise financial, public and political support for the University of Tennessee. Nearly 50 employees work together to engage and build meaningful relationships with alumni.


A high school diploma is required with a minimum of 3 years of professional office experience preferably with fundraising enterprise systems and/or financial operations. The ideal candidate will be highly supportive of and committed to diversity, equity, and inclusion.

Job Skills:

This position requires excellent customer service and communication skills.  Microsoft Office Software proficiency is expected. The ideal candidate will have the ability to perform well in a deadline-driven and team-oriented environment, adapt to a changing environment using advanced and complex data entry systems, and be able to maintain accuracy and confidentiality with regards to data.


For consideration of candidacy applicants must include a resume in addition to the online profile. Applicants should complete the on-line profile in entirety to demonstrate the minimal education and experience required for this position. Incomplete profile information as it relates to the requirements listed will eliminate candidacy for this opportunity. In order to apply to this position, please use the link below and search the position by keyword 21000000XX.


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The University of Tennessee Foundation, Inc. is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer.  All qualified applicants will receive equal consideration for employment and will not be discriminated against on the basis of race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.


The University of Tennessee Foundation, Inc. will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the University of Tennessee Foundation’s legal duty to furnish information.

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-Knoxville
Organization: System Finance Pay
Schedule: Full-time
Job Posting: Apr 26, 2021, 1:41:19 PM

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