Student Services Administration Professional II

Tucson, AZ
Apr 27, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Posting Number:



Sch Middle E/N African Studies

Department Website Link:


Main Campus


Tucson, AZ USA

Position Highlights:

Undergraduate and Graduate student and program coordination, curriculum management, course scheduling andbackup support for the School of Middle Eastern and North African Studies main office. Responsibilities includecoordinating the application process for the School of Middle Eastern and North African Studies, MA and PhD under thesupervision of the Department Head, and in consultation with the Director of Graduate Studies and the GraduateStudies Committee to ensure the programmatic and University objectives are accomplished. The position assists insupporting all facets of the graduate student experience in addition to administrative and programmatic support of theRoshan GIDP Institute. This position supervises the department administrative assistant. This position reports to theDirector of the School of Middle Eastern and North African Studies.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities:

Duties and Responsibilities

Graduate Program Coordination

Work with graduate students and Director of Graduate Studies on administrative processes and procedures inclusive of:

  • Communicate with and support incoming graduate students through the application process.
  • Keep Graduate Committee informed on applications, provide packets and report on next steps.
  • Work in GradApp and GradPath to create and reconfigure applications as needed and ensure that all eligible students are processed for degree awards.
  • Support the Marshall business center on the Temp Teaching budget and teaching assignments.
  • Carry out grad student recruitment activities (e.g., produce advertising and promotions, email eligible accelerated master's program candidates; coordinate Graduate Day).
  • Oversee annual Graduate Student Orientation and monthly events.
  • Develop department Graduate Student Handbook.
  • Communicate with students in GradSlate system.
  • Award GTS and Duncan awards to students.
  • Support with Task Stream data entry.

Course Scheduling and Degree Administration

  • Work with Directors of Undergraduate and Graduate Studies in preparing the schedule of classes.
  • Submit forms to create new courses, course modifications, and course inactivation in UAccess.
  • Support the school Faculty Undergraduate Curriculum Committee.
  • Monitor class and school enrollment data, including SCH, majors and RCM data. Assist with school assessment procedures and data collection.
  • Review and submit academic plans for new academic programs.

Administrative Support (MENAS and Roshan GIDP Institute)

  • Administrative and programmatic support of this program
  • Supervise Administrative Assistant

Minimum Qualifications:

  • Minimum of 3 years of relevant work experience required.
  • Bachelor's degree or equivalent advanced learning attained through professional level experience required.

Preferred Qualifications:



Full Time/Part Time:

Full Time

Number of Hours Worked per Week:


Job FTE:


Work Calendar:


Job Category:

Student Services

Benefits Eligible:

Yes - Full Benefits

Rate of Pay:

$39,000- $42,000

Compensation Type:

salary at 1.0 full-time equivalency (FTE)



Career Stream and Level:


Job Family:

Student Services Admin

Job Function:

Student Services

Type of criminal background check required::

Name-based criminal background check (non-security sensitive)

Number of Vacancies:


Target Hire Date:


Expected End Date:

Contact Information for Candidates:

Dr. Benjamin Fortna
MENAS Director
[email protected]

Open Date:


Open Until Filled:


Documents Needed to Apply:

Resume and Cover Letter

Special Instructions to Applicant:

Diversity Statement:

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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