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Enrollment Data Specialist

Employer
Spelman College
Location
Atlanta, GA

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Administrative Jobs
Institutional & Business Affairs, Admissions & Enrollment
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Job Title:

Enrollment Data Specialist

Job Summary:

This position reports to the Associate Director of Enrollment Systems Operations and is responsible for effectively supporting the data reporting, maintenance of administrative systems and other technical needs of the Division of Enrollment Management, in close collaboration with the Associate Director of Enrollment Systems Operations. This position will prepare a variety of data analyses related to both financial and performance indicators, including enrollment, tuition, scholarships, and student retention and analysis. This position will also assist with the design, development, testing, documentation, research, data compilation, data analysis and preparation of reports.

Essential Duties and Responsibilities:

Data Management
•Cleans data in preparation for reporting and analysis
•Manages and ensures timely daily data CRM & Banner data migration for reports.
•Extracts and uploads Banner to Slate CRM data updates.
•Uploads prospect files to Slate CRM.
•Conducts regular data audits and collaborate with team members to resolve data discrepancies.
•Provide functional expertise, serve as technical support and troubleshoot/resolve problems related to the Ellucian Banner modules within Enrollment Management
•Works with supervisor to safeguard standardization, consistency, data integrity, security, and adherence to policy and procedures within systems
•Assists with system development, testing, implementation and maintenance
•Manages daily FTP and upload schedules and verify successful dataload
•Prepares clear, concise and accurate systems documentation and reports of work performed

Reporting
•Monitors, audits, and ensures delivery of Enrollment Management operational reports.
•Builds queries to extract and aggregate data from various sources, including student
database and CRM systems.
•Catalogs and archives all reports.
•Respond to external ad-hoc data requests as assigned.
•Assists in developing and maintaining various models.
•Assists in the maintenance and publishing of dashboard reports for Enrollment Management in addition to preparing various scheduled or ad-hoc complex reports and summaries for the division, including status reports, progress summaries and audit reports.
•Maintains report directory and report archives
•Develop SQL statements for data warehouse exports.
Operational Efficiency
•Assists with Slate, Banner, and new software testing.
•Provides written report on testing and data anomalies.
•Collaborates with other functional leads within the division to develop efficient processes
•Assists with maintaining updated procedures across the division; develop and maintain procedure manuals and training materials
•Plans and organizes work to meet established timelines and department schedules

Required Qualifications:

Bachelor’s degree preferred and two years of directly related work, or equivalent combination of education and experience are required.

This position requires a high level of technical proficiency. The incumbent must be proficient in the use of relational databases and use of report-writing tools and languages. Experience with infographic design also preferred. Extensive experience in the following will be critical for success: MS Access, Ellucian Banner Student, General and Financial Aid modules, Ellucian Banner Letter Generation, and Ellucian Banner Object Access Views. Proficiency in Tableau, SQL, XML, FTP/SFTP protocols, and MS Office Suite.
This position requires excellent interpersonal, customer service, organizational skills and record keeping techniques.

Preferred Qualifications:

The incumbent must possess the ability to prioritize effectively, maintain confidentiality, handle matters with tact and diplomacy, interact in a diverse community, manage details, multi-task, and adapt to changing situations.

Certifications, Licenses, Restrictions :

None.

Physical Demands:

While performing the duties of this job, the employee is regularly required to: sit, walk, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: stand, reach with hands and arms and occasionally required to stoop and move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus.

Shift:

Days

% Travel Required:

1% - 25%

Full Time/Part Time:

Full-time

FLSA:

Non-Exempt

Number of Vacancies:

1

Posting Number:

SC0294P

Posting Open Date:

04/26/2021

Open Until Filled:

Yes

EEO Statement:

Spelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus.

Organization

Working at Spelman College

Spelman College is a prestigious, highly selective historically Black college that prepares women to change the world. Spelman’s holistic liberal arts education empowers women to excel intellectually, think creatively, serve wholeheartedly, act globally, and lead boldly. Located in Atlanta, Spelman College’s multifaceted, person-centered learning community creates lasting bonds of sisterhood and support. Providing an educational experience unlike any other, Spelman embraces a long-standing and life-changing commitment to academic rigor, career development, community involvement, and positive social impact.

Spelman is part of the Atlanta University Center, the largest consortium of historically Black institutions of higher learning in the world. Its partner institutions include Clark Atlanta University, Morehouse College and Morehouse School of Medicine. Spelman shares cross-registration with its undergraduate partners. The AUC institutions also share the newly renovated Robert W. Woodruff Library.

A historic campus of 32 acres, dating back to 1883, Spelman is five minutes west of downtown Atlanta. There are 25 buildings on the lush, well-manicured campus, including a new, silver LEED- certified green residence hall, The Suites, and The Camille O. Hanks Cosby Academic Center, which houses the Spelman College Museum of Fine Art and the state-of-the-art College Archives.

As a result of its dedicated faculty and staff, Spelman College has gained an excellent national reputation and high rankings in the media’s annual college guides. The College ranks among the top 70 Best Liberal Arts Colleges, consistently ranks as a top producer of Fulbright Fellows and Teach For America candidates, and has the distinction of being the leading producer of Black females who go on to earn doctoral degrees in science and engineering.

Spelman College is also home to SpelBots, the first all-women, African-American robotics team to take part in the international RoboCup competition in 2005, long considered the Olympics of Robotics and artificial intelligence. In addition, the Women’s Research and Resource Center, the WISDOM Center and Center for Leadership and Civic Engagement, as well as the College’s departments of art and drama and dance, are among the many esteemed programs that showcase the College’s strengths in the humanities, arts and service leadership.

Dedicated, talented, and well-qualified faculty members are a hallmark of Spelman College. Home to 183 full-time faculty members, Spelman boasts an 11:1 student/faculty ratio, providing students with greater opportunities to engage with professors across disciplines. The William and Camille Cosby Endowed Professorship Program, for example, supports professorships in the fine arts, humanities and the social sciences. It is a multidisciplinary initiative designed to enhance the intellectual, cultural and creative life of Spelman College and its surrounding community. Previous Cosby Chairs include former Atlanta mayor Shirley Franklin; award-winning author and poet Pearl Cleage, C’71; the Rev. Renita Weems; distinguished scholar and economist William Darity, Ph.D.; and Bernice Johnson Reagon, C'70, an internationally known producer, composer and recording artist, and founder of the Grammy Award-nominated a cappella ensemble Sweet Honey and the Rock.

Spelman faculty have a significant impact on the College’s mission to educate students to lead and serve their communities and the world. To this end, Spelman’s iconic representative is the Millenial professor. The College is strengthening its Faculty Development Program to be comprehensive – recruiting and retaining talented individuals who pursue creative, rigorous scholarship and course development within their disciplines and in multidisciplinary ventures. These professors will also lead the way in internationalizing the curriculum.

As part of the College’s strategic plan for 2015, Spelman’s agenda is to strengthen the academic core of the institution. Constituents such as students, faculty, staff, administrators, alumnae, trustees and community partners participate by taking specific actions called GOALS. Spelman’s faculty goals are: global engagement; ongoing professional development; advising students to prepare not only for careers but for lives of success, leadership, and service; leadership through participation in shared governance; and service learning integrated across the curriculum.

The Spelman MILE – My Integrated Learning Experience – forms the foundation of Spelman College’s strategic plan. Symbolizing a transformational journey of learning, the Spelman MILE will ensure key competencies – such as critical thinking, effective communication, quantitative reasoning, and digital literacy – that Millenial students need for personal success. Student GOALS include: global engagement, including at least one meaningful international travel experience; opportunities for undergraduate research and career-related internships; alumnae connections to strengthen our sisterly bonds early on; leadership development focused on individual potential and best practices; and service learning that pairs hands-on community engagement with coursework shared governance.

Each year, the College hosts Research Day in April, as well as Faculty Research Day in October. Both events are designed to showcase excellence in student and faculty research across academic disciplines.

For more information about Spelman, visit http://www.spelman.edu/.

Company info
Website
Telephone
4042705100
Location
350 Spelman Lane SW
Atlanta
GA
30314
United States

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