SENIOR ADMINISTRATIVE ASSISTANT

Location
Houston, TX
Posted
Apr 27, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Security Sensitive Position?:

Yes

Hours of Work:

8:00 AM - 5:00 PM M-F

Posting Number:

TSU202440

Official TSU Title:

SENIOR ADMINISTRATIVE ASSISTANT

Grant Title:

N/A

Job Description Summary / TWC Summary:

Under general supervision provides diverse administrative support to senior level manager and completes special projects of a highly skilled nature related to the operations, functions, and activities of the department or division. Reports to senior level manager.

Essential Duties Summary:

•Provides diverse and complex administrative support to senior level manager by implementing day-to-day administrative procedures and processes consistent with established University policies and systems.
•Serves as a liaison with other departments and external contacts in providing information and determining appropriate course of action for routine and moderately complex matters within the department or division.
•Screens telephone calls and visitors. Manages calendar and independently schedules appointments for the senior manager.
•Composes, reviews and distributes confidential and complex correspondence, reports, forms, and documents that are sent to internal and external contacts. Responds independently within scope of responsibility.
•Participates in program/project planning, development and achievement of established goals and objectives.
•May supervise and provide guidance to clerical support staff or student workers. Organizes the flow of clerical processes in the office.
•Tracks, monitors and reconciles fiscal management resources, costs and other activities, including budget data and expenditures.
•Compiles statistics and gathers and computes various data. Verifies accuracy of information on standard University forms. Prepares graphs and charts for management use or presentations about departmental or divisional activities.
•Coordinates and arranges meetings, conferences and committee meetings. Makes complex travel arrangements.
•Selects and recommends purchases of appropriate office supplies and equipment.
•Establishes and maintains departmental files, records and reports. Follows procedures for systematic retention, protection, retrieval, transfer, and disposal of files and records.
•Performs other job-related duties as assigned.

% FTE:

1.0

Hiring Range:

$20.181155 - $25.2261

Education:

Some college or Associate’s degree (A.A.) and/or vocational or technical school and/or specialized training or certification.

Required Licensing/Certification:

N/A

Knowledge, Skills, and Abilities:

Knowledge of:
•Policies, procedures, and practices.
•Microsoft Office Professional or similar application.

Skill in:
•Detail oriented.
•Effective customer service.
•Multitasking and time management.
•Writing documents.
•Both verbal and written communication.

Ability to:
•Monitor standard filing systems.

Work Experience:

One (1) to three (3) years of related experience.

Working/Environmental Conditions:

Routine office environment.
Sitting or standing in one location much of the time.
Some stooping, lifting or carrying objects of light weight may be required.
Use of video display terminal.

UA EEO Statement:

It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

Manual of Administrative Policies and Procedures

Close Date:

05/07/2021

Open Until Filled (overrides close field) :

No

Special Instructions to Applicants:

Open to all applicants.

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