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Special Assistant to the President for Fiscal

Employer
Kentucky State University
Location
Frankfort, KY

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

TITLE: Special Assistant to the President for Fiscal Accountability

DEPARTMENT: Office of the President                                       

REPORTS TO:  University President 

EFFECTIVE DATE:  TBD

EMPLOYMENT STATUS:  Full-time       

EMPLOYMENT CLASSIFICATION: Exempt                      

                             

PRINCIPAL PURPOSE OF JOB:  The Special Assistant to the President for Financial Accountability serves as a senior professional staff member in the Office of the President. The Special Assistant reports directly to the President and serves as a member of both the University Cabinet and President’s Council.

 

SCOPE OF RESPONSIBILITY: The person in this position is responsible for cultivating and maintaining strong professional relationships with key personnel in all areas of the university, including those reporting to the president, vice presidents, deans, and campus leadership.  This position provides leadership on financial processes and policies that require the exercise of independent judgment and a comprehensive knowledge and understanding of the higher education landscape and Kentucky State University’s academic programs and faculty personnel. S/he handles many sensitive and confidential matters and is responsible for fostering positive relationships with both internal and external constituencies. 

 

ESSENTIAL JOB FUNCTIONS:

  • Provides advice and counsel on all financial matters to the Office of the President and the Chief Financial Officer.  Performs executive-level duties of a confidential and sensitive nature.  Assists in establishing priorities and agendas researches issues of importance and produces briefing materials on matters requiring the President’s attention.  Ensures compliance with all relevant rules, policies, and laws.
  • Supports the President in leading an effective senior management team. Under the direction of the President, leads projects related to the financial affairs of the university.  Recommends options, courses of action, and leads efforts to resolve problems that cross-department or unit boundaries.
  • Communicates on behalf of the President with the campus community and designated statewide and national officials and organizations.  Provides inter-unit communication and coordination with the offices of the president, academic affairs, general counsel, vice presidents, deans, and the Kentucky State University Board of Regents. Acts as the President’s liaison to the Kentucky Council on Postsecondary Education on financial and administrative issues. Addresses inquiries from and meets with individuals and groups on matters of interest or concern; coordinates with other offices to prepare responses and solutions to a broad range of academic and central administration issues or problems that are related to finance.
  • Interacts with administrators, faculty, administrative and classified staff to facilitate effective communication between and among the President and campus constituencies.  Represents the President, as appropriate, in resolving problems and complaints from students, parents, faculty, and other constituencies.  Responds to requests for President’s assistance and time in responding to inquiries, correspondence, complaints, and human resources matters, gathering and evaluating information as needed for the President to make decisions or take action.
  • Coordinates and manages the President’s special initiatives related to Finance as well as any obligations associated with the development and implementation of the university’s Financial Management Plan.
  • Represents the President to the campus community through participation in committees involving campus-wide issues.
  • Participates in searches for administrative leadership positions reporting to the President.
  • Other duties as assigned. 
    •  

    QUALIFICATIONS:

  • Masters’ degree.
  • Five years of progressively responsible administrative management experience.
  • Demonstrated experience in financial management; project management, and supervisory experience in a complex organization.
  • Thorough understanding of an institution of higher education and related organizational structures, policies and procedures; emerging issues in higher education; and familiarity with essential rules, policies and laws.

    •  

    KNOWLEDGE, SKILLS, and ABILITIES:

  • Proven ability to be effective in an interdisciplinary team environment.
  • Exceptionally strong writing and verbal skills.
  • Highly effective interpersonal and communication skills and demonstrated expertise in working with faculty, staff, and students with diverse backgrounds and cultures.
  • Ability to deal successfully with multiple tasks, shifting priorities, and a broad spectrum of people.
  • Ability to work with time-sensitive matters and meet strict deadlines.
  • Strong analytical and critical thinking skills and ability to analyze, summarize, and effectively present data. 
    •  

    PHYSICAL REQUIREMENTS:

  • Work is normally performed in a typical interior/office work environment.
  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.



    • KENTUCKY STATE UNVERSITY is an Equal Opportunity Employer

    The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.

    Organization

    Our Mission

    Kentucky State University is the state's unique, small, liberal studies institution with the lowest student-faculty ratio in the state system. The University shall serve as a residential institution with a range of traditional collegiate programs appropriate to its unique role.

    Geographic Region
    Kentucky State University's geographic region shall be state-wide for its liberal studies mission, its land grant functions, and its service to state government. In addition, Kentucky State University's primary service area for commuting students shall be for Franklin and contiguous counties.

    Institutional Admission Standards
    Kentucky State University shall admit students to the institution under selective admission standards to which exceed the minimum guidelines established by the Council on Higher Education, with only limited exceptions. Institutional policy for admitting under-prepared students, including the removal of academic deficiencies within a specified time frame. Through this approach, the University seeks to provide broad access and high-quality programs.

    Degree Levels
    Selected associate and baccalaureate degree programs shall be oriented toward liberal studies and selected career opportunities related to state government services. Kentucky State University shall offer selected master's degree programs based on demonstrated need, with priority given to a public administration curriculum to meet the needs of state government.

    Strategic Directions/Program Priorities
    The University shall focus on liberal studies programming. Drawing upon its African-American heritage, the University will promote the values and methods of interdisciplinary and multicultural education in its liberal studies offerings. All students shall participate in common curricula that explore the liberal studies. Drawing upon the multicultural strengths of the University, emphasis shall be placed on preparing minority students for careers in education and in other selected professions including business, computer science, nursing, human services, and public services. These strategic priorities translate into a core of liberal arts baccalaureate degree programs, in addition to degree programs at the associate [A], baccalaureate [B], and master's [M] levels that may include the following: education [B]; business [B]; computer science [A,B]; nursing [A]; home economics [B]; human services [B]; and public administration [B,M].

    Enhancement of Instruction
    The University shall emphasize teaching. Meeting student needs shall be paramount. The University shall focus on the needs of its students, which include, but are not limited to, full-time and part-time residential students, commuting students from its primary service area, and state governmental employees.

    Service and Research Functions
    Kentucky State University, as the 1890 land grant institution in the system, shall carry out its responsibilities under federal law and participate fully in appropriate U.S. Department of Agriculture programs, in accord with the mission of the University.

    Kentucky State University shall be the major repository for the collection of books, records, and artifacts relative to the history and status of African-American citizens of the Commonwealth and elsewhere. The University shall make such materials available for casual and scholarly study.

    Kentucky State University shall focus on meeting the applied research and service needs of state government.

    Collaborative Ventures
    The priority master's degree program offered by Kentucky State University shall be carefully articulated with related doctoral programs offered by the doctoral-granting institutions in the system. The University shall develop and employ telecommunication resources to communicate with other institutions in the fulfillment of its mission. Curriculum development shall emphasize the transfer of credits form other institutions toward degree completion.

    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

    Efficiency and Effectiveness
    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

    Check out Kentucky State University Youtube channel! 

    Company info
    Website
    Telephone
    502-597-6000
    Location
    400 E Main St
     Frankfort
    Kentucky
    40601
    US
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