Special Assistant to the President for Fiscal

Job description

TITLE: Special Assistant to the President for Fiscal Accountability

DEPARTMENT: Office of the President                                       

REPORTS TO:  University President 


EMPLOYMENT STATUS:  Full-time       

EMPLOYMENT CLASSIFICATION: Exempt                      


PRINCIPAL PURPOSE OF JOB:  The Special Assistant to the President for Financial Accountability serves as a senior professional staff member in the Office of the President. The Special Assistant reports directly to the President and serves as a member of both the University Cabinet and President’s Council.


SCOPE OF RESPONSIBILITY: The person in this position is responsible for cultivating and maintaining strong professional relationships with key personnel in all areas of the university, including those reporting to the president, vice presidents, deans, and campus leadership.  This position provides leadership on financial processes and policies that require the exercise of independent judgment and a comprehensive knowledge and understanding of the higher education landscape and Kentucky State University’s academic programs and faculty personnel. S/he handles many sensitive and confidential matters and is responsible for fostering positive relationships with both internal and external constituencies. 



  • Provides advice and counsel on all financial matters to the Office of the President and the Chief Financial Officer.  Performs executive-level duties of a confidential and sensitive nature.  Assists in establishing priorities and agendas researches issues of importance and produces briefing materials on matters requiring the President’s attention.  Ensures compliance with all relevant rules, policies, and laws.
  • Supports the President in leading an effective senior management team. Under the direction of the President, leads projects related to the financial affairs of the university.  Recommends options, courses of action, and leads efforts to resolve problems that cross-department or unit boundaries.
  • Communicates on behalf of the President with the campus community and designated statewide and national officials and organizations.  Provides inter-unit communication and coordination with the offices of the president, academic affairs, general counsel, vice presidents, deans, and the Kentucky State University Board of Regents. Acts as the President’s liaison to the Kentucky Council on Postsecondary Education on financial and administrative issues. Addresses inquiries from and meets with individuals and groups on matters of interest or concern; coordinates with other offices to prepare responses and solutions to a broad range of academic and central administration issues or problems that are related to finance.
  • Interacts with administrators, faculty, administrative and classified staff to facilitate effective communication between and among the President and campus constituencies.  Represents the President, as appropriate, in resolving problems and complaints from students, parents, faculty, and other constituencies.  Responds to requests for President’s assistance and time in responding to inquiries, correspondence, complaints, and human resources matters, gathering and evaluating information as needed for the President to make decisions or take action.
  • Coordinates and manages the President’s special initiatives related to Finance as well as any obligations associated with the development and implementation of the university’s Financial Management Plan.
  • Represents the President to the campus community through participation in committees involving campus-wide issues.
  • Participates in searches for administrative leadership positions reporting to the President.
  • Other duties as assigned. 


  • Masters’ degree.
  • Five years of progressively responsible administrative management experience.
  • Demonstrated experience in financial management; project management, and supervisory experience in a complex organization.
  • Thorough understanding of an institution of higher education and related organizational structures, policies and procedures; emerging issues in higher education; and familiarity with essential rules, policies and laws.



  • Proven ability to be effective in an interdisciplinary team environment.
  • Exceptionally strong writing and verbal skills.
  • Highly effective interpersonal and communication skills and demonstrated expertise in working with faculty, staff, and students with diverse backgrounds and cultures.
  • Ability to deal successfully with multiple tasks, shifting priorities, and a broad spectrum of people.
  • Ability to work with time-sensitive matters and meet strict deadlines.
  • Strong analytical and critical thinking skills and ability to analyze, summarize, and effectively present data. 


  • Work is normally performed in a typical interior/office work environment.
  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.

  • KENTUCKY STATE UNVERSITY is an Equal Opportunity Employer

    The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.




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    Job No:
    Posted: 4/27/2021
    Application Due: 7/26/2021
    Work Type: Full Time