Academic Programs Officer II

Tucson, AZ
Apr 25, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Posting Number:




Department Website Link:


UAHS - Tucson


University of Arizona Health Sciences, Tucson, AZ USA

Position Highlights:

This position coordinates and plans the administration and operation of the Department of Medicine (DoM) Ambulatory Medicine course and several DoM elective courses. The coordinator serves as the face of and point of contact for these courses and is a key to students' educational experience. The coordinator works closely with DoM course directors, faculty, fellows/residents and section administrative staff. Will also be expected to work closely with personnel from the CoM Office of Curricular Affairs and Office of Student Affairs to facilitate, contribute to, and successfully manage the educational mission of the Department of Medicine and University of Arizona College of Medicine- Tucson.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work‐life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities:

  • Working independently- coordinate course schedules, including clinical learning opportunities and when applicable, lectures/educational conferences. Ensure teaching schedules are prepared and distributed to faculty and students in a timely manner. Troubleshoot and resolve clinical scheduling issues. Communicate scheduling changes to students, residents and faculty.
  • Manage student and faculty information, evaluation and grading in MedLearn, New Innovations, and OASIS database systems. Routinely monitor systems for completed student performance/evaluation data. Troubleshoot and resolve software issues if faculty are unable to complete evaluations. Gather formative and summative information and post final grades for all courses in UAccess.
  • Assist the director in developing course-level policies and procedures; interpret, implement and enforce these. Work with Curricular Affairs staff and Student Affairs staff to interpret and apply relevant College- and University level polices and procedures.
  • Reserve classroom and conference room space, arrange for audiovisual support. Assist with proctoring core curriculum exams as necessary.
  • Coordinate Ambulatory Medicine course orientation. Proctor core curriculum exams. Monitor student attendance and coordinate makeup sessions when necessary.

Minimum Qualifications:

  • Bachelor's degree or equivalent advanced learning attained through professional level experience.
  • Minimum of three years of relevant work experience.

Preferred Qualifications:

*Two or more years experience in medical education.*Familiarity with outpatient clinic scheduling practices/software.*Experience with New Innovations and OASIS software.



Full Time/Part Time:

Full Time

Number of Hours Worked per Week:


Job FTE:


Work Calendar:


Job Category:

Academic Administration

Benefits Eligible:

Yes - Full Benefits

Rate of Pay:

$47,048 - $65,344

Compensation Type:

salary at 1.0 full-time equivalency (FTE)



Career Stream and Level:


Job Family:

Academic Program Mgmt

Job Function:

Academic Administration

Type of criminal background check required::

Name-based criminal background check (non-security sensitive)

Number of Vacancies:


Target Hire Date:

Expected End Date:

Contact Information for Candidates:

Karena Nespoli |[email protected]

Open Date:


Open Until Filled:


Documents Needed to Apply:

Resume, Cover Letter, and One Additional Document

Special Instructions to Applicant:

Please provide the name and contact information for three professional references. The hiring department will contact references as needed.

Diversity Statement:

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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