COMPLIANCE SPECIALIST - OFFICE FOR ANIMAL WELFARE ASSURANCE
School of Medicine:
Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.
Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.
Assist in compliance within the Duke Animal Care and Use Program to ensure data integrity, compliance with federal and state regulations, funding requirements, oversight requirements, and local/institutional requirements pertaining to but not limited to laboratory animal care and use.
Pre-review and processing of Institutional Animal Care and Use Committee (IACUC) related documents (protocols, amendments, renewals, administrative documents, etc.) (75%). This includes:
- Review of initial submission, distribution to reviewers, assisting reviewers and researchers, documentation, additional document processing, generating, and sending follow up-letters, reminders, and outcome letters as required.
- Review and approval amendments that can be handled administratively according to existing IACUC-reviewed and approved policies or OAWA Standard Operating Procedures (NIH/OLAW NOT-OD-14-126 Guidance on Significant Changes to Animal Activities & the USDA Animal Welfare Inspection Guide).
- Verification of training and clearance requirements.
Provide support to the Duke Animal Program, IACUC, and Office of Animal Welfare Assurance (OAWA) (15%):
- Review and implement internal controls, policies, and procedures to ensure compliance with appropriate University, State, and Federal guidelines and policies, sound animal use practices, and overall Program goals and objectives.
- Respond promptly to external and internal concerns, implementing corrective actions as appropriate.
- Monitor deadlines and expirations. Communicate with appropriate individuals, as necessary.
Provide support in other functions of the OAWA and IACUC as needed (10%):
This may include but is not limited to research training participation and verification, recordkeeping, grant congruency reviews, ad-hock facility inspector, implementation support for online systems, and other administrative duties.
Perform other related duties incidental to the work described herein. Percent effort may vary based on need.
Required Qualifications at this Level
Work generally requires organizational, analytical, and communication skills normally acquired through the completion of a bachelor's degree program.
Work requires a minimum of 2-years' experience in compliance or auditing setting, in a large and complex organization, such as a large public or private university, hospital or large healthcare provider. Professional animal experience preferred OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
- Strong communication, interpersonal and writing skills are required. A customer service approach is mandatory--demonstrating an ability to work effectively and diplomatically in a professional manner as well as to develop strong relationships and trust internally with faculty and staff. Excellent organization skills with the ability to work effectively under pressure, manage multiple tasks simultaneously, and meet deadlines are necessary.
- Knowledge and experience in Microsoft Office and Adobe software/products. Ability to quickly learn new electronic systems and attention to detail for input of accurate data will be necessary.
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.