Administrative Assistant, Pediatrics
Administrative Assistant, Pediatrics Job Number Full/Part Time Schedule Salary 23174756 Full Time 8AM - 5PM $49,882 - $71,514 Position Information The Administrative Assistant provides administrative coordination and support to the finance and administrative officer, clinical chairs, and when needed other high-level management. Provides programmatic, administrative support, preparation of official correspondence, and financial reviews and research on a wide range of issues, projects, programs, academics and on matters of importance to the school of medicine. Represent the SOM in a professional manner, exercising sound judgment, tact, and the utmost discretion. Have thorough understanding of the priorities and expectations of leadership and take these into account in coordinating schedules. Manage calendars, assuring the designated individuals are fully briefed and have all relevant background materials for each engagement. Strategize and advise in university communications, meetings/travel schedules, campus and community events, etc. regarding the leader's role as it applies to each situation. Staff relevant SOM committees and work groups: develop and distribute agendas, attend meetings, record highlights, track action items and initiate follow-up as necessary. Maintain electronic and hard copy filing systems for easy retrieval. Initiate procedures within the office to achieve maximum efficiency. Education Education Requirements Degree Requirement Associate degree in a business, healthcare, or related field. Required Bachelor degree in a business, healthcare, or related field. Preferred
Conditions Condition Requirement In lieu of the Associate degree, a total of four years of recent experience working in a health care, hospital, university or similar environment providing administrative support to Director level or higher position(s). Required Experience Experience Requirement Minimum of 2 - 4 years of recent experience working in a health care, hospital, university or similar environment providing administrative support to Director level or higher position(s). Required Demonstrated extensive and progressive experience providing high-level executive, and analytical, and financial support with the ability to multi-task and prioritize independently. Required Demonstrated experience managing a heavily impacted schedule, with the understanding that a clinical environment is flexible and daily work schedules are fluid. Required Extremely proficient and experience utilizing various software applications such as Word, Excel, Outlook, PowerPoint, and Internet browsers with a high degree of accuracy and speed. Required Experience demonstrating excellent written communication skills, including the ability to compose business correspondence, edit and use correct spelling, punctuation and grammar. Required Experience at the UC Riverside campus performing administrative duties and working with system applications. Demonstrated experience with UCR's on-line financial, purchasing and recharge systems. Knowledge of University of California policies and procedures. Preferred Demonstrated experience and progressively responsible executive level support in a school of medicine, medical center, or similar environment. Preferred Knowledge and experience in a University of California academic or healthcare environment. Knowledge of University of California policies and procedures. Preferred
Special Conditions Special Condition Requirement Occasional travel for university related business meetings, conferences and/or professional development. Required Travel Required Valid Drivers License Required
Minimum Requirements Demonstrated ability to interact with diverse and controversial issues and people in a professional and amiable manner. le sensitive/confidential information, issues and requests.
Skill in communicating effectively and professionally using tact and diplomacy.
Ability to function independently and take responsibility for results; organize workload with close attention to detail; manage multiple tasks and timelines. Skill in independently researching questions and making appropriate contacts when problem solving. Ability to make appropriate decisions following established policies and procedures.
Demonstrated ability to determine and locate relevant and reliable sources for the collection of information and data.
Ability to work as a team player and establish and maintain cooperative working relationships.
Ability to maintain confidentiality at all times and to handle sensitive/confidential information, issues and requests.
Preferred Qualifications Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview Job Description Details View complete Job Description for this position