Executive Assistant to the President

Job description

Description

The Executive Assistant to the President will provide high-level administrative support to the President and CEO (hereinafter, President). Reporting directly to the President, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the Board of Trustees and the Leadership Council; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in diverse situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The Executive Assistant to the President is the principal aide and logistics manager to the President. This officeholder must be able to promote an open, inclusive environment that emphasizes coordination, communication, and teamwork. Assists in providing leadership and direction for strategic agenda planning, change management and innovation initiatives, budget and financial planning, project management, policy development, and may represent the President in selected internal and external interaction with College employees, the broader community, and elected officials.

Manage day-to-day operations ensuring efficiency and effectiveness and optimizing use of all available resources. On behalf of the President, the Executive Assistant will maintain relationships with all employees and guests to ensure appropriate responsiveness. Maintain oversight for all ongoing projects supporting the President agenda to ensure that all are effectively moving according to plan objectives and established milestones and measurement criteria.

This position will remain open until filled; however, for highest consideration please apply by May 7, 2021.

Essential Functions

  1. Serves as a trusted advisor to the President and supervises the management of all elements of the day-to-day office operations for the office, including coordination with the Leadership Council, College employees, community and business leaders, the Board of Trustees, and students, alumni, and donors, as is appropriate.
  2. Facilitates and ensures responsive, accurate, proactive and collaborative communication with the Leadership Council and the entire college community (internal and external).
  3. Serves as a generalist performing complex administrative duties including composing correspondence, reports, testimony, and presentation communications independently on a wide variety of matters, including material of a sensitive and confidential nature.
  4. Assists in the optimization of the President schedule through the Executive Associate, appropriately managing priorities of the office related to college and community requests, including visibility and participation at college, community and national events and initiatives.
  5. Crafts, coordinates and/or prepares communication, written and oral, for all of the President presentations (i.e. 3x yearly State of the College addresses), and distributes communication to the Board of Trustees on behalf of the President. Oversees the preparation and distribution of associated invitations, directions, advance Board Packs, reading materials and agendas, as it relates to any and all gatherings of the Board.
  6. Manages agenda and effectiveness of Leadership Council meetings, providing for the official record of said meetings, working in collaboration with the President and the LC.
  7. Coordinates, writes, edits, and helps in the development of all Board and President’s office policies. Manages the Board’s policies ensuring alignment between college-wide procedures and Board policy.
  8. Maintains competency with Policy Governance, its principals and methodology, becoming certified in PG as directed by the President
  9. Manages all budgetary and financial planning of the Office of the President and Board of Trustees including all expense management, budgeting, project/special initiative funding, and compliance in conjunction with appropriate financial policies;
  10. Organizes all gatherings inclusive of regular and special Board and committee meetings, retreats, receptions and events as directly related to the President’s office.
  11. Implements and organizes the Board of Trustees Self-Evaluation and the President’s yearly evaluation by the Board.
  12. Assists the President with the design and implementation of the overall congressional, legislative, and community outreach strategy to advance the position of the College.
  13. Interact and liaison with business, industry, government, and community officials and stakeholders in the representation and development of strategic programs and initiatives in alignment with institutional priorities and goals;
  14. Provides leadership for research, planning and evaluation activities to maximize the Office of the President.
  15. Works assigned schedule, exhibits regular and predictable attendance and works outside of normal schedule, as needed, to meet workload demands.
  16. Serve as the President’s Liaison to the Jackson Preparatory & Early College, ensuring compliance with all Department of Education requirements, and coordination with the National Charter School Institute.
  17. Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting personnel, the board, and the operations of the College.
  18. Performs other related duties as required and deemed appropriate in support of the President to accomplish assigned responsibilities and functions of the President’s office.
  19. Responsible for understanding, supporting and actively demonstrating the College’s beliefs, values, mission and vision and being in agreement to be evaluated by same.
Minimum Qualifications

Qualifications:
In order to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. In addition to the job requirements noted above, other items, noted below, and are further representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:
Master’s Degree required in Higher Education, Public Administration or in another related field. Minimum of 8 years high-level experience in support of a President/CEO. Advanced skill in use of technology (i.e., mastery of putting together complex PowerPoint presentations, as well as spreadsheet development, and database management) is essential. Excellent writing skills, as well as strong organizational skills, are vital for this position.

Skills:
Strong verbal and written communications; proficient computer skills; problem solving; project planning; analytical processes; public speaking; persuasion; team-building and teamwork; time management; maintaining accurate and complete records; preparing operational and statistical management reports; political savvy and outstanding professional judgment; extraordinary interpersonal relations and communicative skills, listening; confidentiality and managerial discretion; strong leadership and managerial skills

Abilities:
Sort through ambiguity and make appropriate decisions for optimal positioning; incorporate emotional intelligence practices; multi-task, evaluate priorities and manage communication related to prioritization; collaborate with a highly skilled, educated, and autonomous team, as well as lead in a highly diverse environment; work independently and with little supervision; meet commitments and deadlines; plan, organize, supervise and evaluate the work of others and present timely, appropriate information to the President as requested or unsolicited.

Physical Demands:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel, as well as talking, hearing, and reading. The employee frequently is required to sit, and type on a computer keyboard. The employee is occasionally required to stand, walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus. The Chief of Staff may be required to work evenings and weekends as needed. Finally, the workload of the job will vary between 45-60 hours per week.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Supplemental Information

Jackson College only accepts on-line applications though this system. For assistance with this, please call 517-796-8468.

Please use your legal first and last names on your application. If you are hired you will have the opportunity to identify and utilize your preferred name.

The Jackson College Nepotism policy prohibits the hiring of direct relatives of current employees or members of the Board of Trustees including spouse, domestic partner, child, stepchild, parent, stepparent, aunt, uncle, niece/nephew, grandparent, grandchild. This policy applies to all full and part-time employees except for student workers, tutors, temporary employees and adjunct faculty.

It is important that your application show all the relevant education and experience you possess (even if you are repeating it from your resume or cover letter). For instance, do not say, "See Resume or C/V." Your resume, cover letter that includes your salary requirements and an unofficial transcript for the degree required must be attached to your application. Applications will be rejected if incomplete. When you apply for the position, you will get to the document upload area where you will be given an opportunity to attach your documents such as your resume/vita, transcripts, etc. Instructions will also be found there.

The College reserves the right to request proof of degree or certification at a later date, if these documents are required as part of the qualifications for the position.

Final candidates will be subject to a criminal background as part of the employment process.

If selected you will be required to complete the US Citizenship and Immigration Services, Employment Eligibility Verification form I-9 and provide documentation verifying identity and eligibility to work in the United States. Jackson College is NOT able to support Visa applications for employment at the college. Applicants must already be eligible to work in the United States to be considered.

Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three (3) working days prior to the date of need.

A copy of Jackson College's Annual Security Report and Annual Fire Safety Report is available on the JC Campus Safety & Security website. The security report contains crime statistics for the previous three years (2014-2016) for all of our campus locations and the annual fire safety report, which contains statistics for any reported fires in campus housing units and fire safety systems in these buildings. Additionally, the report contains policies, available resources and information concerning personal safety, fire safety and reporting procedures for both crimes and fires.

Jackson College is an Equal Opportunity Employer that actively supports workforce diversity.

 

 

 

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Job No:
Posted: 4/25/2021
Application Due: 7/24/2021
Work Type: Full Time
Salary: