Development Coordinator

Job description

Posting Number:


Working Title:

Development Coordinator


DAR - College Relations

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department:

Division of Development and Alumni Relations
The Division of Development and Alumni Relations at the University of Georgia advances the goals, objectives and priorities of the university by generating private financial support, building and maintaining relationships with alumni and donors, and assisting students with career development opportunities.

Performing Arts Center
Since its inception, the Performing Arts Center has enjoyed growth in attendance and widespread support of its presentations from the Athens community, as well as the surrounding counties, the State of Georgia, and the entire Southeast region. In addition to its own presentations, the Performing Arts Center provides the performing home for the faculty and students of the Hugh Hodgson School of Music. The PAC is also home to many departmental graduation and convocation ceremonies each semester and also hosts University-wide lectures and events.

Education and community outreach activities are an important part of the PAC’s mission, providing free recitals, lecture-demonstrations, and master classes by visiting artists for university students, retirement communities, churches, and public schools throughout the state of Georgia. Free pre-concert lectures are presented to the public before many of the PAC’s events each season, and extensive program notes accompany performances so that audiences at the event may be educated as well as entertained.

College/Unit/Department website: and and

Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

8:00am–5:00pm; Some evenings and weekends as necessary

Advertised Salary:

Commensurate with qualifications and experience

Posting Date:


Open until filled:


Proposed Starting Date:


Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Development/Fundraising Professional



Job Family:




Minimum Qualifications:

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications:

•Advanced degree preferred or bachelor’s degree and at least 5 years of related higher education experience; OR an equivalent combination of education and experience related to sales, marketing, development, business administration, higher education, project management, or relationship management with a proven ability to cultivate and solicit major gifts
•Significant experience developing fundraising strategies while providing leadership and direction for implementation of a comprehensive development plan
•Management experience
•Campaign experience
•Knowledge and experience using Blackbaud CRM system, Advisor

Position Summary:

The Development Coordinator is responsible for raising annual fund support (including sponsorships), stewarding donors, and executing all development-related special events to enable the Performing Arts Center (PAC) to fulfill its mission and implement its programs and initiatives. This is accomplished by the Development Coordinator working closely with the Director of the PAC and University Development to develop and implement annual fundraising initiatives and executing priority events. This position plays an integral role in growing the major gift pipeline for PAC and will be heavily involved with outreach and making face-to-face meetings with patrons and prospects to grow vital annual fund support.

Knowledge, Skills, Abilities and/or Competencies:

•Self-starter, takes initiative, and can work independently as well as in a team environment
•Exemplary communications skills (both written and verbal), Active listening
•Detail oriented, excellent memory for details, and critical thinking skills
•Ability to prioritize, work with, and complete multiple tasks simultaneously under deadlines
•Proficiency using Microsoft Office software, for instance MS Word and Excel
•Demonstrates a commitment to outstanding customer service; Work well in dealing with a variety of personality types
•Exhibits behavior that supports the mission, vision and values of the University of Georgia
•Communicates and employs interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct

Additional Division Expectations:
•Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
•Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.

Physical Demands:

•Work in a standard office environment
•Hold a valid driver’s license
•Travel in and out of state
•Work nights and weekends as necessary
•Work using electronic mail, telephone, face-to-face discussions, paper form correspondence
•Communicate effectively in writing, speaking, and listening
•Organize and establish priorities; Remember detail; Multi-task
•Lift and/or move up to 20 pounds
•Walk, stand, stoop, lift, kneel, climb, driving

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


Engage in outreach to potential annual fund and underwriting sponsorship donors, building and strengthening relationships and creating a donor pipeline leading to leadership and major gifts.

Working in collaboration with the Director of the Performing Arts Center (PAC), build and manage a portfolio of annual leadership giving prospects. Also work collaboratively with University Development to maximize cultivation and solicitation of major gift prospects.

Conduct regular face-to face meetings with donors and prospects. The purpose of these meetings is to qualify leadership annual giving prospects and possible major gift prospects. Cultivate, solicit, and steward annual gift and annual leadership gift prospects.

Work collaboratively with offices in the Development and Alumni Relations Division including financial services, gift accounting, and development colleagues across campus.
Manage and oversee donor stewardship and recognition processes including coordination with the Donor Relations & Stewardship Office.

Coordinate with the University Development’s annual giving office to create and implement an annual fund solicitation plan for PAC. (direct mail, electronic, and phone)
Assist with cultivation of major gift prospects as necessary and help prepare meeting and proposal materials for the Director or others making a major gift presentation or solicitation.

Attend all or most performances with the purpose of hosting donors and prospects; to include some evenings and weekends or variable hours depending on events and activities. Plan and execute any donor related special events, including but not limited to, several underwriting campaigns each spring to solicit and secure performance sponsorships.

Prepare timely, accurate, and relevant proposals, presentations, and other fund-raising materials for cultivation, solicitation, and stewardship.

Write grant applications to local and state foundations.

Percentage of time:



In collaboration with the PAC Director and the Senior Director of Development for Constituent Based Programs, submit and annual and long-term fundraising plan for meeting the fundraising priorities of the Center.

Manage and update the honor roll of donors listing in the PAC program books.

Percentage of time:



Serve as the liaison between PAC and University Development ensuring all UGA policies and procedures are followed by the unit. Attend division and development staff meetings, monthly strategy meetings with the Senior Director of Development for Constituent Based Programs and Alumni and Development meetings at the Performing Arts Center.
Act as point of contact when Development colleagues and/or administration use PAC to host donors and prospects from other units. Work collaboratively and strategically with all division colleagues, and other development associates located in schools, colleges, and units across campus.
Act as point of contact when Development colleagues and/or administration use PAC to host donors and prospects from other units. Work collaboratively and strategically with all division colleagues, and other development associates located in schools, colleges, and units across campus.

Percentage of time:



Work collaboratively with all offices of the Development & Alumni Relations Division, with development colleagues located in schools, colleges, and units across campus.

Provide excellent customer service to PAC patrons and communicate with PAC box office staff to relay information and ticket requests.

Complete telephone/correspondence/preparation/follow-up; record visits, interactions, and plans in the giving and alumni database (GAIL) in a thorough and timely manner.

Percentage of time:





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Job No:
Posted: 4/25/2021
Application Due: 6/24/2021
Work Type: Full Time