Senior Administrative Specialist

Job description

UNT System Overview:

Welcome to the University of North Texas System, or UNT World as we like to call ourselves. UNT World includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.

Posting Title:

Senior Administrative Specialist

Department:

UNT-Student Legal Services-160240

Job Location:

Denton

Full Time/Part Time:

Full-Time

Salary Information:

Salary commensurate with experience

Department Summary:

Student Legal Services offers a wide variety of legal guidance. The goal of this office is to counsel, advise, and represent University of North Texas students. Student Legal Services may write letters, draft legal documents, represent students, or otherwise attempt to resolve legal problems. While general advice may be available, Student Legal Services does not represent students in criminal matters (including traffic tickets).

Position Overview:

To provide legal assistant support services as needed by the director of SLS; to be available to serve as department representative when the director is unavailable; to prepare drafts or correspondence and legal documents; to screen incoming calls to attorneys; to prepare and maintain travel vouchers, purchase orders, purchasing card and interdepartmental orders; to assist with budget preparation and monitor and maintain office supply and asset inventory, to prepare the Student Service Fee request in order to obtain continued funding for the office. This position also requires initial public contact and handling requests for general and specific legal information and to maintain the office as an area committed to student services. The ability to train and orient student employees, create schedules and maintain timesheets for payroll; prepare sick leave and vacation requests; assist in court hearings; perform notary services; participate in office assessment.

Minimum Qualifications:

Bachelor’s Degree and three years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training

Knowledge, Skills and Abilities:

• Exceptional customer service skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex
nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned
function.
• Supervisory skills.

Preferred Qualifications:

The preferred candidate will possess the following additional qualifications: * Bachelor’s degree w/ paralegal certification plus two years legal assistant experience, or Associates degree w/ paralegal certification plus two years legal assistant experience. * Complex administrative support experience: payroll, budgets, purchase orders, travel vouchers, report preparation, ext.). * Knowledge of laws, legal codes, court procedures, e-filing, and prior law office administrative experience. * Knowledge of principles and processes for providing quality customer and personal services. Knowledge of case management systems, legal research, and drafting legal forms.

Work Schedule:

Monday thru Friday 8am-5pm

Driving University Vehicle:

No

Security Sensitive:

This is a security sensitive position

EEO Statement:

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title:

Sr Administrative Specialist

o:

Greet students promptly and politely in person and by telephone. Give students only correct, accurate information. Consult with an attorney or appropriate department if answers to students’ questions are unknown

o:

Exercise good judgment and discretion as a collaborative problem solver.

o:

Always act professionally to reflect the image of the department as an important provider of student services

o:

Immediately report major problems to supervisor

o:

Maintenance of office procedures, clerical tasks, planning, and special projects

o:

Foremost criteria: neatness, good organization, accuracy, timeliness, completeness, reliability and confidentiality

o:

Must perform essential office tasks, such as: preparing requisitions, travel requests, payroll and timesheets, inventory reporting; ordering and purchasing office supplies.

o:

Research, Selection, and implementation of new processes and procedures; Special Projects

o:

Plan and organize relevant events and programs for our student population

o:

Must be able to maintain an Excel spreadsheet for internal updates of department budget. Forecasting and planning based on past budgets, and projected future costs. Work closely with the department head to prepare Student Service Fee request and annual reports

o:

Act as purchasing credit cardholder for the department. Reconcile bank statements on a timely basis, as required by Payment & Purchasing Services; notify director immediately of discrepancies or problems using the card.

o:

Work on regularly scheduled assessments for the department in order to meet performance standards.

o:

Monitor student work as necessary. Provide assistance to staff as requested. Maintain good working relationships with staff.

o:

Review resumes and hire new student employees as necessary

o:

Provide new staff members and student workers with the information necessary to become familiar with office procedures. Continue instruction as necessary.

o:

Represent the department in committees and at meetings when requested.

o:

Update office procedures to maintain or increase effectiveness.

o:

Collaborate with other departments on campus for student/constituent outreach

o:

Maintain or obtain notary public status in order to provide students with this service.

o:

Obtain paralegal education and certificate

o:

Draft legal documents and correspondance for clients and other parties. Legal research as necessary.

o:

Maintain the case management system, as well as the case list. Disposition closed files in a timely manner.

o:

Follow up with attorney on urgent legal matters

Posting Number:

S1916P

Quicklink for Posting:

https://jobs.untsystem.edu/postings/45231

 

 

 

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Job No:
Posted: 4/24/2021
Application Due: 7/23/2021
Work Type: Full Time
Salary: