Under the supervision of the Director of Financial Services, is responsible for the processing of all College billings of invoices, including maintaining student accounts, past due accounts, and creating new accounts. Responsible for various accounting functions at the College, including financial transactions at the state and local levels. Reconciles all receivables and provides assistance to the Director of Financial Services as necessary, especially with College’s audit and budget.
Essential Job Functions
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.Initiates, produces, and distributes all billing invoices and correspondence relating to various accounts receivables, including sponsored billings, dual enrollments, third party billings, contracted services, room rentals, grants, postage, and any other billings. Maintains all student accounts, including preparing invoice accounts, past due accounts, and correspondence to students regarding account balances. Prepares invoices and maintains all past due accounts, including correspondence with vendors with unpaid balances and denial of payments. Works with the credit/collection agency when accounts become delinquent. Balances and adjusts the monthly credit bureau report against student accounts. Sets payment plans, maintains and balances the Nelnet Enterprise platform and assists students in setting up and managing their payment plans, as well as working with Nelnet to troubleshoot errors or issues. Maintains a professional relationship with all students; will make and receive phone calls regarding tuition bills, past-due accounts, payment plans, and any other billing related issues. Maintains the accuracy of accounts receivable records to reflect the status of the accounts, including creating new accounts for vendors and working with the appropriate offices to create new accounts for vendors. Initiates the collection procedures on all returned checks, including correspondence, collection of funds, and any fees. Be the primary fiscal contact for grant funders, understand specific grant requirements; ensure compliance on contract conditions and assurances, and ensure reporting requirements are met. Coordinate the budgeting process and detail for assigned grants. Set up budgets in Colleague and monitor budget activity to ensure compliance with regulations. Resolve accounting and reporting issues as necessary. Communicate with the Grants Office regularly, identifying issues, concerns or problems, and maintain a calendar of all grants and important deadlines tracking all current grants, and potential new grants for the college. Prepares and submits invoices and/or online reports for State and local grant funding and year-end financial reports as required by the State and/or local entity and reconcile grant expenses to those reports. Maintain efficient electronic and paper filing systems for grant records. Maintains and balances private scholarships and verifies with Foundation. Maintains and balances external scholarships and verifies with Financial Aid office. Prepares and records necessary journal entries into Colleague software, including support for entering bookstore reports and other essential data. Assists with the analysis, preparation and completion of the College’s annual budget and institutional audit. Assists the Business Office staff with other accounting functions, as needed. Cross-trained to provide support for the Cashier and Switchboard, as needed. Performs other duties as assigned.
RequirementsBachelor's degree in accounting, finance, business administration, or related field. Three or more years of experience in general accounting. Knowledge of generally accepted accounting principles, methods, practices, and terminology. Skill in the application of account keeping procedures to a variety of financial records. Knowledge of office procedures and practices. Skill in the use of standard office equipment and technology, including computers and related software, such as word processing, and the ability to master new technologies. Knowledge of accounting, financial, spreadsheet, and database computer software programs. Ability to type, enter data, and perform mathematical computations with speed and accuracy. Ability to understand instructions and follow detailed procedures consistently. Skill in maintaining and updating records and related systems, assembling and analyzing data, and preparing comprehensive and accurate reports. Demonstrated organizational skills, including the ability to prioritize multiple tasks, work in a fast paced environment with numerous interruptions, and meet deadlines. Ability to effectively communicate ideas and concepts orally and in writing. Ability to establish effective working relationships and use good judgment, initiative, and resourcefulness when dealing with staff, students, faculty, the public, and other professional contacts. Ability to critically assess situations, maintain attention to detail, solve problems, work efficiently under stress, within deadlines, and changing work priorities.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to view and produce written and electronic documents, communicate with others in person and on the telephone, and use hands to finger, handle, or feel. The employee is required at times to reach with hands and arms. The employee is frequently required to talk or hear; walk, stand; or sit for extended periods of time. The employee must occasionally lift and/or move items of light to moderate weight.
While performing the duties of this job, the employee regularly works in a business office setting. The noise level in the work environment is usually quiet.
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