Advising Specialist, Health Sciences Advisement Office

Job description

Job Status:Open Title:Advising Specialist, Health Sciences Advisement Office Opportunity Type:Full-time Position Type:Technical/Professional Position Classification:Exempt Home Department:Health Sciences Pay Grade:PT3 Building and Room Number:W, Room 002 Closing Date:05/07/2021 Overview:

Santa Fe College (SF) has been recognized as one of the top-rated community colleges in the United States. Santa Fe College is a comprehensive public college that offers a range of Bachelor’s degrees, Associate in Arts, Associate in Science and Associate in Applied Science degree options, as well as Certificate and Non-Degree programs. Santa Fe College is a student-centered institution with a commitment to open access, academic excellence, and cultural and ethnic diversity. A high quality of life, temperate climate, proximity to the University of Florida, diverse cultural events, and plentiful recreational opportunities make SF and Gainesville an ideal community to work and live.

Compensation: Starting salary is $40,336.58 per the Santa Fe College Salary Schedule. Compensation package is comprised of many college paid benefits including health and life insurance, retirement, leave time, and tuition waivers for Santa Fe College and the University of Florida.


Santa Fe College’s Health Sciences Advisement Office, located within the Academic Affairs division of Health Sciences, provides career guidance and academic advisement to students interested in the Nursing, Dental and Allied Health professions. The Advising Specialist is responsible for providing direction, information, personal attention, care and support to students in the development of their academic and career goals, including the path to application to one of SF’s limited enrollment healthcare programs. Additionally, the Advising Specialist works closely with the Health Sciences Academic Chairs and the Director of Health Sciences Advisement to plan and implement recruitment opportunities.

The Health Sciences Advisement Office is currently seeking an outgoing, enthusiastic and energetic Advising Specialist to conduct recruitment, advising and student/graduate tracking for Health Sciences, which offers Associate of Science degrees, vocational certificates and a Bachelor of Science in Nursing completion degree. The Health Sciences Advisement team embraces a collaborative, dynamic working environment. Successful candidates must possess excellent customer service skills in order to interact with the general public, educational and healthcare industry partners, students, parents, faculty and staff in a respectful and positive manner. Candidates must demonstrate the ability to inspire interested students to pursue a career in one of the high-wage, high-demand healthcare programs offered by Santa Fe College. Principle work hours will be within the standard Santa Fe College work schedule, with some flexibility for evenings and weekends to accommodate department or student needs. Bilingual candidates are strongly encouraged to apply.

Responsibilities and Duties:
  • Participate in all advisement efforts, including pre-requisite and program course academic advisement, using various modes of communication, embracing progressive advisement and student success in a technology rich environment.

  • Track student progress through their program of study, providing guidance and assistance as needed. Interpret and explain requirements for vocational certificates, terminal and transfer degrees.

  • Respond to student inquires and requests for information via phone, email, zoom, social media, etc.

  • Participate in recruitment and marketing events.

  • Assist the Director with maintenance and distribution of recruitment materials (fliers, website, etc.)

  • Speak to small and large groups of potential students and their parents, explaining programs, career opportunities, educational and career lattices and employment potential.

  • Process and evaluate application and admissions materials from potential students, responding appropriately, in a timely manner.

  • Work with Academic Chairs and staff to maintain accurate student records, strictly honoring the privacy and security of student records and other sensitive information according to appropriate state, federal and college regulations, policies and procedures.

  • Maintain positive and close relationships with Academic Chairs in Health Sciences to ensure a smooth admissions process to limited enrollment programs, assist students with registration and enrollment issues, monitors student progress, provide accurate and timely date, and coordinate tours of the Health Sciences Programs (virtual and on campus).

  • Complete reporting requirements for internal and external stakeholders.

  • Network with area schools and industry partners, creating mutually beneficial relationships for SF, the schools and local healthcare organizations.

  • Collaborate with SF’s Counseling Center, Career Resources Center, Office for Admissions, and other offices across campus. Serve on college committees as appropriate.

  • Work as a positive and effective team member in a dynamic environment.

  • Provide service excellence through courteous, informed, timely, accessible and professional engagement.

  • Perform other duties as assigned.

RReports to: Director, Health Sciences Advisement Office


Required: A master’s degree or a bachelor’s degree in a relevant field with two (2) years of related work experience.

Additional Requirements: A criminal background check will be conducted.

Knowledge, Skills and Abilities:

  • Ability to work successfully in a multi-cultural environment.

  • Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.

  • Organization & Time Management – able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.

  • Problem Solving – proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions.

  • Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs.

  • Results Orientation – proven ability to set and exceed established targets.

  • Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.

  • Team Orientation & Interpersonal – highly motivated team player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.

  • Detail Oriented- Proven accuracy and attention to detail.

  • Multi-task – Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determined a logical course of action, and apply the appropriate response.

  • This position must work well with students, faculty and staff at all levels within a diverse, multi-cultural, collaborative environment.

Application Process: All applicants must create an Applicant Profile to complete the SF Employment Application, submit a letter of intent, an up-to-date resume, as well as college transcripts to be considered for this position. College transcripts are required for any college coursework. Unofficial transcripts are only accepted for review purposes, official transcripts are required prior to any offer of employment being made.

Required Documents:Letter of Intent, Resume/Curriculum Vitae, Unofficial Transcripts




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Job No:
Posted: 4/24/2021
Application Due: 5/7/2021
Work Type: Full Time