Part Time, Print & Mail Courier
This position’s primary responsibilities are delivering campus mail, printing jobs, and other parcels, timely and accurately, across campus and providing support to the Print & Mail Center as needed.The ideal candidate will possess great attention to detail, a valid driver’s license, excellent customer service skills, meet physical job requirements, and be eager to assist with clerk duties as needed. The position reports to the Lead Mailing Specialist within the Division of Finance & Operations.Duties & Responsibilities
- Perform all phases of mail handling: Breakdown and processing of intra-campus and inbound mail and parcels, preparation of and processing of all outbound mail and parcels
- Deliver and pick up of all intra-campus mail, printing jobs, Federal Express, UPS, and USPS letters and parcels to various Campus Departments at scheduled times
Maintain accurate and organized delivery records and use a handheld computer to update delivery records
Deliver copier paper and office supplies to campus departments
Demonstrate professionalism and provide excellent customer service to maintain strong customer relations
Receive and in-check packages from UPS, Federal Express and other shipping companies
Create and maintain records in the Print & Mail Center’s package tracking system for all received packages and other accountable items
Perform & document vehicle inspection monthly by checking all fluid levels, belts, lights, horn, and brakes to ensure working properly, refuel vehicle as needed
Assist with maintaining other vehicles in Print & Mail Center’s fleet
Vehicle assigned will be kept clean inside and out, and operated in a safe manner
Perform light cleaning on weekly basis of courier vehicle, inside and out
Follow work safety requirements including obeying all traffic laws
Perform weekly housekeeping in warehouse and office areas to maintain a clean, organized, and safe work environment
Attend training workshops toward present and future career development (as budget allows)
Participate in general staff meetings and contribute to the implementation of special projects when assigned
Other duties as assigned
Answer telephones and be able to provide information on all printing, mailing, and shipping matters
Assist with metering outgoing mail and be able to select the best mailing rate
Help monitor U.S Postal bulk mail area and accurately charge postage to departments utilizing Print & Mail Center’s accounting system
Aid in preparing mail as needed using the mail tabbing machine, folder, mail inserter, address printer and mailing software
Assist with monthly paper and office supply inventories
Assist in printing bindery operations, cutting, scoring, folding, saddle-stitch, drilling, collating, fan-apart padding, and GBC binding
- The individual will demonstrate integrity and ethics in all business transactions Ability to use independent judgement in routine and non-routine situations and aid in supervision of student employeesMust be able to operate mail processing equipment and software Must have excellent problem-solving skills, interpersonal communication skills and punctualityWork well with customers, supervisors & other staff members while representing the department in a professional mannerMust be able to plan, organize, and/or prioritize daily assignments, work activities, and have a high attention to detailFlexibility and adaptability to changes in regulations, policies and proceduresAbility to work with and serve a diverse campus communityAble to work cooperatively in a team environment
- Experience with US Postal Service rules and regulationsExperience with UPS and Federal Express shipping regulationsExperience in a customer service environmentKnowledge of mail metering and procedures and methods as required in the performance of duties
For full consideration, all application materials must be fully submitted by 11:59PM on the closing date.
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All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.
Confidentiality of Application Materials
Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.
The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process. This information will remain confidential and separate from your application.
Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or NGB 22 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.