Clinical Research Coordinator (Fixed-Term: 1 year)

Job description

Clinical Research Coordinator (Fixed-Term: 1 year)🔍School of Medicine, Stanford, California, United States📁Research📅Apr 22, 2021 Post Date📅89280 Requisition #The Stanford Center for Clinical Research (SCCR), in collaboration with the Stanford Departments of Medicine (DoM) and Radiology, is conducting one of the largest, most innovative, longitudinal studies in association with a leading Silicon Valley tech company and multiple high-profile academic partners. SCCR is seeking to hire a Lead Coordinator specializing in marketing and engagement to support this exciting study involving multiple disciplines, including cardiology, oncology and primary care. SCCR provides infrastructure and research support to clinical research investigators and staff throughout the Department. Its mission is to promote high-quality, globally impactful clinical research to improve human health by working collaboratively within Stanford University and its affiliates.

The Lead Coordinator will work in a dynamic atmosphere and as part of a large team in a supportive environment. The role will be responsible for supporting multiple staff members, including coordinators and research assistants, physicians, nurses, respiratory therapists, and ophthalmic technicians. The Lead Coordinator will work to develop marketing strategies, advertising campaigns, and community engagement plans to support recruitment and retention of participants, support the operational logistics, ensure efficient participant flow, manage recruitment pipelines, oversee regulatory compliance, and ensure overall logistical progress on the project.

The position will work directly with the Associate Director for Site Based Research within the DoM and fellow Lead Clinical Coordinators in a large team environment and interface with faculty, collaborators, and SCCR senior leadership to report project progress and trouble shoot barriers. Outstanding communication and organizational skills, the ability to proactively manage challenges, and strong attention to details are required in a successful candidate.

This is a one year fixed-term role.

Duties include:

  • Develop long-term marketing and recruitment strategies to meet ambitious enrollment goals as well as retention strategies; strategies should include mass marketing, community outreach and engagement, and social media.
  • Establish connections both within and outside the University to build collaborative recruitment relationships.
  • Manage vendor connections and financial planning for strategies.
  • Ad design.
  • Manage a team of community engagement specialists/recruiters to ensure the successful enrollment in the project.
  • Oversee subject recruitment and study enrollment goals. Determine effective strategies for promoting/recruiting research participants and retaining participants in long-term clinical trials.
  • Oversee data management for research projects. Develop and manage systems to organize, collect, report, and monitor data collection.
  • Develop project schedules, targets, measurements, and accountabilities, as assigned. Lead team meetings and prepare/approve minutes.
  • Formally supervise, train, and/or mentor new staff or students, as assigned, potentially including hiring, preparing or assisting with the preparation of performance evaluations, and performing related duties, in addition to instruction on project work.
  • Audit operations, including laboratory procedures, to ensure compliance with applicable regulations; provide leadership in identifying and implementing corrective actions/processes. Monitor Institutional Review Board submissions, and respond to requests and questions.
  • Provide leadership in determining, recommending, and implementing improvements to policies/processes; define best practices.
  • Manage resources within study budget, working with senior staff and principal investigators, identifying standard of care versus study procedures. Track patient and study specific milestones, and invoice sponsors according to study contract.
  • Ensure regulatory compliance. Regularly inspect study document to ensure ongoing regulatory compliance.
  • Ensure Institutional Review Board renewals are completed.
*- The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.


  • Excellent leadership and management skills, including several years as a supervisor, mentor, or trainer.
  • Experience with large, complex, longitudinal research studies is desired.
  • Clinical Research recruitment experience, and/or experience working in an academic medical center or large health system strongly preferred.
  • Experience with marketing, advertising, and/or recruitment for clinical trials.
  • Excellent communication and problem-solving skills.
  • Excellent public relations skills.
  • Ability to navigate complex systems and organizational structures.
  • Demonstrated understanding of program recruitment/retention and/or ability to be resourceful and tactical in solving recruitment/retention challenges.
  • The ability to work effectively with a wide range of individuals and groups at all levels of authority. A proven capacity to set priorities, coordinate multiple assignments, work in a fast paced, multi-tasked environment, exercising sound judgment in setting priorities with a strong attention to detail is also required.


  • Bachelor's degree in a related field and two years of experience in clinical research, or an equivalent combination of education and relevant experience.


  • Strong interpersonal skills.
  • Proficiency with Microsoft Office and database applications.
  • Experience with research protocols and regulatory or governing bodies, which include HIPAA and FDA regulations, Institutional Review Board requirements, and Good Clinical Practices.
  • Knowledge of medical terminology.


  • Society of Clinical Research Associates or Association of Clinical Research Professionals certification is preferred.
  • May require a valid California Driver’s License.


  • Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping.
  • Occasionally sit, reach above shoulders, perform desk based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
  • Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Position may at times require the employee to work with or be in areas where hazardous materials and/or exposure to chemicals, blood, body fluid or tissues and risk of exposure to contagious diseases and infections.
  • May require extended or unusual work hours based on research requirements and business needs.


  • Ability to work some evening and weekend hours.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
*- Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information
  • Schedule: Full-time
  • Job Code: 4923
  • Employee Status: Fixed-Term
  • Grade: H
  • Requisition ID: 89280




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 4/24/2021
Application Due: 5/11/2021
Work Type: Full Time