Development Assistant, Constituent Programs (7546U) 17718 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: May 7, 2021

Departmental Overview

University Development and Alumni Relations (UDAR) helps build Berkeley's excellence through communications, public outreach, and fundraising, all to raise public awareness about Berkeley and increase private philanthropy. UDAR provides overall direction for the campus's philanthropic advancement strategies and strengthens campus unit development in partnership with campus fundraisers. It handles a range of central activities and services encompassing prospect development, communications, donor stewardship, gift management, database management, and more.

Constituent Programs

Within UDAR, the Constituent Programs team works closely with deans, directors, and development leaders across the University's advancement community on strategy setting, culture change, and organizational performance to optimize fundraising strategies and help campus reach philanthropy goals. The Associate Vice Chancellor - Constituent Programs (AVC/CP) partners with and leads--through a shared reporting line with the deans and program directors--the chief development officers of campus fundraising units.

In April 2019, the College of Letters & Science College Relations division and UDAR formed a partnership to provide greater collaboration and coordination of advancement strategy and services as the University embarked on the largest capital campaign in its history. Through that partnership, the AVC/CP partners with L&S deans and development leaders on strategy setting and organizational performance, and the Constituent Programs team provides stewardship, communications, and advisory board support to the College.

The AVC/CP also oversees UDAR's Prospect Development department and the Advancement Internal Communications group, which facilitates information sharing and collaboration in the campuswide development and alumni relations community.

Position Description

The Development Assistant, Constituent Programs provides administrative support to the Associate Vice Chancellor (AVC) - Constituent Programs in all of the areas of work outlined above. The Development Assistant will operate as an integral member of the CP team, while taking on a variety of assigned tasks and projects as a partner in supporting campus fundraisers. This work requires active, thorough listening, rapid acquisition of knowledge about Berkeley's fundraising programs and priorities, and the ability to work independently and prioritize among competing demands.

Responsibilities

Administrative Support

Facilitate communication between AVC/CP and a variety of University departments; draft edit/format and proof routine and complex correspondence Create agendas and minutes for meetings led by AVC/CP Respond to email and telephone inquiries and correspondence on behalf of the AVC/CP Schedule meetings with prospects, faculty, and administrators Develop briefing materials for AVC/CP meetings Work on special projects and work teams as needed (assistance with coordinating special events, campus visits, and high level meetings) Make travel arrangements as needed and prepare and submit for processing complex travel reimbursements and expense reports Prepare purchase and work orders, track payables and receivables and follow-up on payment of outstanding invoices and reimbursements

Information Systems and Data Entry

Perform inquiry functions using the CADS database (campus donor database); enter and retrieve data from system; create query sentences for extracting data from system or calculating fundraising totals Manipulate and present data in a number of end-user applications (Work, Excel, PowerPoint) Enter contact reports in CADS utilizing information from briefings, correspondence and e-mails Update biographical information in CADS as necessary Create and produce custom CADS invitation lists for special program events.

Required Qualifications

This position will be best suited for an individual who has several years of development administrative experience, and who is looking to develop a career in higher education advancement. Particular skills and qualities include:

Skills and Knowledge

• Strong analytical and critical thinking skills.
• Strong writing skills; logical and readable organization; proficiency with grammar, syntax, style and punctuation.
• Outstanding organizational skills; exceptional attention to detail and follow-through.
• Knowledge of/experience with conducting research and analysis through databases/online information systems.
• Excellent written and interpersonal communication skills to establish and maintain good working relationships throughout the campus and with external constituencies. Attention to detail is important.
• Knowledge of fundraising and donor relations concepts, principles, and practices.
• Knowledge of the UC Berkeley campus or experience in a complex, multi-disciplinary environment.
• Ability to work with high-level alumni, donors, and campus leadership.
• Tact, discretion, and sound judgement, including in handling confidential information.
• Ability to work successfully in teams and under own initiative, as well as the ability to shift priorities, handle multiple assignments, and meet deadlines.
• Strong computer skills (MS Word, Excel, Outlook), with a proven ability to learn new technical skills quickly and proficiently.

Education/Training:

• Bachelor's degree and/or equivalent experience/training.

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=17718&PostingSeq=1





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