Admissions Coordinator, Occupational Therapy Doctorate Program
School of Medicine:
Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.
Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.
Working title: Admissions Coordinator, Occupational Therapy Doctorate Program
Create, organize, and implement aspects of application processing, recruitment, and matriculation for the Occupational Therapy Doctorate program/division within the Department of Orthopaedics in the School of Medicine.
Ensure the full application cycle is aligned with the vision and mission of the Occupational Therapy Doctorate Program.
Stay current on best practices in holistic and anti-racist admissions. Implement recruiting practices that remove barriers and attract a diverse applicant pool. Implement scoring practices that honor diversity and identify candidates that are the best match to the Duke OTD mission.
Manage approximately 400-500 applications each cycle using a Centralized Application System (OTCAS).
Coordinate OTD information sessions and interview days. Manage the correspondence with attendees and assist with online or in-person logistics.
Support both virtual and in-person recruiting events. Organize the events and develop marketing materials with the department communications strategist. Coordinate travel arrangements for out-of-town events.
Manage all admissions correspondence with prospective and accepted students. Document minutes for admissions committee meetings.
Assist with various Duke OTD events – orientation, graduation, Summer Discovery Program, etc. Manage student volunteers for these events.
Maintain open lines of communication with the Duke SISS Office regarding our PeopleSoft system, setting up the appropriate software and rubrics for our data to process in PeopleSoft system.
Maintain connections with various people/groups both internally and externally (financial aid office, SISS office, OTCAS/WebAdmit Office and support, pre-health advisors, other admission’s offices in the SOM, etc.).
Support the division in clerical tasks as needed (use Concur, Duke Hub, Outlook, etc.)
Will also assist with curriculum related activities/faculty support as needed.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training: Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program. Prior experience with higher education/college admissions a plus
Experience: Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills: Excellent written and verbal communication skills. Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems. Skills evaluating program performance, summarizing findings, communicating results, and forming an action plan.Minimum Qualifications
Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.
Work requires one year of experience in program administration or OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.