Program Manager, State Contracts

University of Massachusetts Medical School
55 Lake Ave North

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Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts, Institutional & Business Affairs, Program Administration, Technology, Analysts & Programming

Job Details



Under the direction of the Sr. Academic Administrator, this position will develop, implement, maintain and improve department relationships with State contracted entities. 

This position will be an integral part of the Department of Psychiatry and will be responsible for the day-to-day operations and functions for the departments numerous contracts with various Massachusetts State entities.  The Program Manager oversees the application, implementation, progress, and evaluation of complex multi-year, multi-site contracts for service. The Program Manager coordinates and mobilizes staff, faculty, consultants and other resources at multi sites, and funding agency levels to assure timely and effective implementation of contract deliverables.


Responsibilities include working with department leadership to ensure operations at each state contract.  Develop a relationship with the leadership teams of the contracting entities. Work with Vice Chairs around clinical operations, recruitment, education and training of faculty and administrative partners, and ongoing collaboration regarding process improvement strategies to support the growth and advancement of the Department. 



  • Participate in the development of project plans and programs in conjunction with senior leadership
  • Convene and provide overall direction to project teams
  • Lead in preparation of request for proposals (RFP/RFI), project budgets, and manage project related contractual expenditures in conjunction with the department academic administrator and Vice Chair
  • Identify resources, including organizing and coordinating resources from UMMS and other campuses of the University system; monitor work progress, including data analysis and reports, and oversee its timely completion
  • Hire, advise, directly supervise and evaluate the performance of specified facility/unit directors, coordinators, and per diem staff. Provide functional supervision of other specified facility/unit staff as needed
  • Coordinate formal communications and meetings
  • May act in a facility/unit management capacity and be responsible for managing day-to-day logistics and operational needs of the projects, convening and providing overall to direction to facility/unit teams and identifying and addressing problems which may adversely affect performance of facility/unit work.
  • Summarize findings of data analysis and incorporate pertinent information into presentations
  • Perform other duties as required


  • Master’s degree or equivalent in Health Care Administration, Public Health, or a health policy related health care field
  • 7 years’ experience in developing, implementing and evaluating clinical programs, including significant experience in project management, supervision of staff and fiscal responsibility, or equivalent
  • Working knowledge of supervision and coordination of complex, federally, state or municipally funded, projects in an academic setting
  • Communication and presentation skills, both oral and written, to interact with faculty, staff, and investigators and to produce reports suitable for an academic audience
  • Ability to analyze problems and propose solutions. Must be able to assist faculty in problem solving and resolution.
  • Knowledge of the Rules of the School of Medicine
  • Ability to manage and oversee daily operations in compliance with all related policies.
  • Must have strong management skills which may include high volume and stress situations.
  • Must have high-level interpersonal skills to handle sensitive and confidential situations.
  • Ability to plan, organize, coordinate and implement administrative functions and activities that apply to this role.
  • The ability to work and think independently, be self-motivated, and detail oriented.
  • Proficient in MS Office suite (eg. Word, Excel, Access, PowerPoint).
Additional Information

The sucessfull candidate will be expected to spend time between UMass and all of the State Contract sites (Boston, Brockton, Taunton, Fall River, Cape Cod)


Realize Your Opportunities – A Career at UMASS Medical School

Inside Workings at UMASS Medical School

The University of Massachusetts Medical School (UMMS), the Commonwealth's only public medical school, is proud of our role in serving the people of Massachusetts. Although, its the inside workings of UMMS that makes the difference.

Mission and Culture

  • We’re serious about our mission and about our people. 
  • Real World Impact - Our people get excited about our mission of real-world impact in health sciences education, research and public service.
  • International Prominence and New Opportunities - As this institution has grown to national – and international – prominence, we’ve found new opportunities to train tomorrow’s physicians, nurses and scientists,  discover causes of and cures for disease and help improve the quality of health care.
  • Deep Commitment - With our clinical partner, UMass Memorial Health Care, and our other teaching affiliates, we share a deep commitment to national distinction in patient care.
  • Valued Partnerships – UMMS partners with Commonwealth Medicine, the health care consulting arm of UMMS. Also, UMMS partners with MassBiologics in scientific collaborations, technology management and creating partnerships for the development of products for the benefit of patients.  These valued partnerships help us to provide services and programs to help meet our needs at UMMS and the public.
  • Proud Contributors - People at UMMS enjoy the feeling of going to work every day knowing what they do is truly important and worthwhile.
  • Complementary and Inseparable - These varied parts of our mission and culture are complementary and inseparable.                 


UMMS, the state’s first and only public academic health sciences center, educates physicians, scientists and advanced practice nurses to heal, discover, teach and care, with compassion.  UMMS is a world-class institution with opportunities to match. 

Competitive Compensation – UMMS offers salaries that are competitive with Worcester-area employers. When combined with our generous benefits, perks, and paid time off, many job seekers are surprised to find a total rewards package that matches or exceeds their current situation.

Targeted Hiring Process – At UMMS, there are actually multiple hiring processes for different segments of our workforce.  In nearly all cases, UMMS hiring process is decentralized, with qualified candidates screened and referred to an academic officer or manager with hiring authority.

24/7 Access to Employment Opportunities – iCIMS is our online job search and application system.  iCIMS is available 24/7 to provide you with a convenient and up-to-date view of the available employment opportunities across our campuses. Updates are made daily and include all faculty and non-faculty position listings from every school and department within the UMMS. When you identify a position you are interested in and qualified for, apply online. New opportunities become available frequently so it pays to check back often!


With outstanding benefits, competitive pay, extensive learning opportunities, and a stimulating and attractive work environment, UMMS may be exactly the employer you’ve been looking for.

• Superior Benefits - UMMS offers a wide range of benefits and perks that invite comparison with the best employers in the Worcester area – and with academic institutions anywhere. UMMS provides superior medical and dental coverage for you and your family, fully funded retirement plans, generous time off, a Tuition Assistance Plan – and much more.

• People Centered - UMMS is an employer, but it is also a community. Its comprehensive medical and dental benefits, retirement plans, and even paid holidays reflect an institution built around people, with a deep respect for their differences and needs.

• Commitment to Healthy Living - UMMS provides resources to help you balance work and life and encourages healthy living through great programs and discounts for fitness, physical activity, weight management, nutritional counseling and general wellness available through our health insurance plans.

• Breadth of Offerings - Above all, the breadth of UMMS offerings set the School apart and makes it an environment favored by all sorts of smart, career-savvy people.

Apply for a Job

As an equal opportunity and affirmative action employer, UMMS recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds.

Online - To view all job opportunities and apply online, visit and click on the “Careers” tab.

Start Now and Realize Your Opportunities!

A History of Making Vital Improvements - UMASS Medical School Milestones

1962: Legislation establishes University of Massachusetts Medical School
1970: First medical students begin classes in Shaw Building
1974: First class graduates 16 MDs
1979: PhD program begins
1986: Graduate School of Nursing opens
1986: PhD program becomes Graduate School of Biomedical Sciences
1994: Graduate School of Nursing initiates PhD program
1998: UMass Clinical System and Memorial Health Care merge to form UMass Memorial Health Care
2001: Lazare Research Building opens
2002: Campus Modernization begins on the University Campus
2004: Graduate Entry Pathway Program established at the Graduate School of Nursing
2005: PhD Program in Clinical & Population Health Research established at the Graduate School of Biomedical Sciences
2005: Massachusetts Biologic Laboratories opens new manufacturing and filling facility in Mattapan
2006: Craig Mello, PhD, Blais University Chair in Molecular Medicine and Howard Hughes Medical Institute Investigator, is awarded the Medical School's first Nobel Prize. Dr. Mello shared the 2006 Nobel Prize in Physiology or Medicine with Andrew Fire, PhD, of Stanford University, for their discoveries related to RNA interference.
2007: Michael F. Collins, MD, is named chancellor and Terence R. Flotte, MD, is named dean of the School of Medicine.  
2009: Groundbreaking for the Albert Sherman Center, a 500,000-square-foot research and education facility slated for completion in 2012.
2010: Ambulatory Care Center opens
2012: The Albert Sherman Center, a 500,000-square-foot research and education facility, completed and opens

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