Academic Programs Officer III, Scholarly Projects (College of Medicine-Phoenix)

Tucson, AZ
Apr 21, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Posting Number:



COM Phoenix Academic Affairs

Department Website Link:

College of Medicine-Phoenix


Greater Phoenix Area


435 N. 5th St., Phoenix, AZ 85004 USA

Position Highlights:

All medical students at University of Arizona College of Medicine-Phoenix are required to complete a research project called the Scholarly Project. The Scholarly Project includes milestones situated longitudinally across all four years of medical school. The Academic Programs Officer III, Senior Coordinator for Scholarly Projects is responsible for tracking and reporting medical student completion of all assignments, milestones, conference travel, publications and much more related to the completion of the Scholarly Project. These data points are tracked and relayed to Scholarly Project team members and other units on campus. This data is also developed into reports which can be disseminated to various committees. This position will interact with faculty, staff and medical students to gather and circulate the data and reports. The Scholarly Project culminates in a written thesis and an annual springtime Scholarly Project Symposium. This position oversees the details and completion of these events. The ideal candidate will be expected to develop creative solutions that support all program activities and functions.

The University of Arizona College of Medicine – Phoenixanchors the 28-acre Phoenix Biomedical Campus in the heart of the Valley of theSun. The College inspires and trains individuals to become exemplaryphysicians, scientists and leaders who are life-long learners and inquisitivescholars. We embrace professionalism, innovation and collaboration to optimizehealth and health care for all. The Phoenix Biomedical Campus embodies theUniversity’s priorities of engagement, partnership, innovation, and synergy inits world-class academic and research initiatives, with clinical facilitiesthroughout Greater Phoenix. The campus also houses the UA Colleges of PublicHealth, Pharmacy, and Nursing, as well as Northern Arizona University’s Collegeof Health and Human Services, the Translational Genomics Research Institute(TGen) and the International Genomics Consortium.

Outstanding UAbenefits include health, dental, and vision insurance plans; life insurance anddisability programs; paid vacation, sick leave, and holidays; UA/ASU/NAUtuition reduction for the employee and qualified family members; stateretirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for ourinnovative work-life programs. For more information about working at theUniversity of Arizona and relocations services, please click here.

Duties & Responsibilities:

General and Financial:

  • Makes recommendations to the Scholarly Project Director regarding design, coordination and implementation of all aspects of the Scholarly Project curriculum.
  • Manages budgets for the Scholarly Project unit and oversees all aspects of program resources.
  • Develops the program business plan for the unit.
  • Coordinates all internal and external resources to ensure timely completion of program activities.
  • Recommends and implements courses of action regarding projects and the program.
  • Advises internal and external personnel involved in program activities on workflow and direction.
  • Develops and maintains fiscal flow mechanisms/processes and ensures consistent application to all program activities.
  • Collaborates with the Scholarly Project Director to develop and prepare program materials and documents.
  • Maintains databases for program functions.
  • Recommends and develops processes and procedures to improve efficiency.
  • In consultation with Scholarly Project Director, develops, plans, and documents meetings of various groups.
  • Cross trains with campus and department colleagues.
  • Assists students with obtaining reimbursement for travel, publications, presentations, datasets, etc.

Curriculum, program development and implementation:

  • Supports and monitors the Scholarly Project Curriculum.
  • Consults with the Scholarly Project Director to develop milestone dates and annual syllabi.
  • Track milestones and assignments for Scholarly Project curriculum.
  • Develop reports that include analyses of the Scholarly Project milestones.
  • Coordinates academic schedules and supports SP didactics, seminars, and other meetings.
  • Collaborates and assists the Scholarly Project Director to develop, prepare, submit, and monitor scholarly project proposals/grants, reports and budgets.
  • Works with the Scholarly Project Director and other offices to identify and implement mechanisms that support student research activities

Institutional Compliance:

  • Participates in providing necessary data for the Liaison Committee on Medical Education (LCME).
  • Discusses, recommends, and implements changes as needed.

Tracking and Supporting Student Projects:

  • Monitors, reports and follows up on submissionand evaluation of assignments,progress reports, and faculty assessments.
  • Communicates and monitors milestones and deadlines.
  • Works with the Scholarly Project Director and IT to develop scholarly project web page for communication with students, mentors, advisors, and other interested parties.
  • Coordinates logistics for the Scholarly Project symposium.
  • Compiles, analyzes, and processes statistical data/reports for the program with the support of a biostatistician.

Additional Duties asAssigned.

Minimum Qualifications:

  • Bachelor's degree or equivalent advanced learning attained through professional level experience required.
  • Minimum of 5 years of relevant work experience is typically required.

Preferred Qualifications:

• Previous curricular affairs experience and management preferred.

• Familiarity with budgets, syllabi, Qualtrics, D2L, One45 or other grading platforms preferable.

• Previous management or leadership responsibilities.

• Proficient with Microsoft Office especially Excel.

• Experience with web-based programs.

• Previous experience with project management/program development.

• Familiarity with research process.



Full Time/Part Time:

Full Time

Number of Hours Worked per Week:


Job FTE:


Work Calendar:


Job Category:

Academic Administration

Benefits Eligible:

Yes - Full Benefits

Rate of Pay:

$52,024 - $65,030 Annually, Depending on Experience

Compensation Type:

salary at 1.0 full-time equivalency (FTE)



Career Stream and Level:


Job Family:

Academic Program Mgmt

Job Function:

Academic Administration

Type of criminal background check required::

Name-based criminal background check (non-security sensitive)

Number of Vacancies:


Target Hire Date:


Expected End Date:

Contact Information for Candidates:

College of Medicine-Phoenix, Office of Human Resources

[email protected]

Open Date:


Open Until Filled:


Documents Needed to Apply:

Resume and Cover Letter

Special Instructions to Applicant:

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

The University of Arizona has currently adopted a working environment and interview process in accordance with guidelines recommended by the CDC.

Diversity Statement:

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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