PG191015SP

No

Administrative Support Specialist - Applied Ecology

$32,000 - $37,200 @ .75FTE

30 hours/week, Mon-Fri between the hours of 8am-5pm

Raleigh, NC

Cals Center for Applied Aquati

The Center for Applied Aquatic Ecology (CAAE) provides (i) water quality research information needed by water resource managers and policy makers to optimize protection of human health and aquatic life; (ii) analytical support for many researchers and their students, as the only state-certified laboratory of its kind in the UNC system; (iii) training and support for young scientists at NCSU across the salinity gradient from freshwater to estuarine and marine ecosystems; and (iv) a unique program in hands-on environmental education for secondary and high school students and their teachers through our Education Outreach programs.

Through this four-pronged approach, the CAAE addresses a need identified by environmental and health agencies, municipalities, and Business North Carolina to strengthen protection of our state’s surface waters for continued sustainable economic development.

The primary purpose of this position is to provide guidance to the Center Director and staff regarding finance and budget operations of a receipts-based center. The successful candidate will provide professional customer service to both internal and external stakeholders and is the first point of contact for the Center. Complete accuracy and attention to details are required in this position to ensure that all policies, procedures and guidelines are met in accordance with NCSU, the College of Agriculture and Life Sciences (CALS) and granting agencies. All work in this position requires visual attention to forms, invoices, etc., and for computer use. Strong problem-solving skills are also essential for financial matters.

A few key responsibilities include but are not limited to:

• Monitor and approve all expenditures related to spending, budget allocation and control for grants and appropriations.
• Estimates of availability of funds to needs of projects, salary distribution, budget reporting, preparation of financial statements, and ensure adherence to cost accounting standards.
• Accounts payable and receivable.
• Gather all related data needed for the calculation of use rates for all services performed in the CAAE state certified analytical laboratory, algal culturing facility, and microscopy laboratory.
• Research and obtain rates from other North Carolina Laboratories for the same services to ensure compliance with the NC State Umstead Act.
• Provide the CAAE website coordinator with the most updated service use rates for posting on the Center’s website.
• Oversight of sponsored programs budget proposals and justifications by working as the liaison between center staff and CALS Contracts and Grants office.
• Ensure that grant proposals are submitted in an accurate and timely manner to the CALS Contracts and Grants Office.
• Prepare all required interim and final financial reports and submit the reports to the Principal Investigator (PI) by the required deadline.
• Serve as the Unit Timekeeper and Leave Coordinator.
• Work closely with Home Department HR Liaison for all recruitment, separations and other human resources related actions.
• Be familiar with NCSU Travel Polices and Guidelines.

Serve as Center’s public facing representative, welcoming all visitors to the center and various other related duties.

Serve as Building Liaison.

Additional Duties as assigned.

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Excellent computer skills including proficiency in Microsoft Excel and Word, or similar software

Familiarity with general office machines, including but not limited to: fax machines, copiers, printers

Accounting experience.

High school graduate; some college preferred.

3 years accounting experience.

Experience in grant management.

Familiarity with NCSU PeopleSoft financials and human resources.

Experience in university accounting practices, and preferably College of Agriculture and Life Sciences policies and procedures.

Valid NC Driver’s License required.

Yes

No

04/16/2021

04/23/2021

Please attach a Cover Letter, CV, Contact Information for Three (3) Professional References.

Please make sure the work history listed on the application is identical to the work history provided on your resume.

00060621

SHRA

Administrative Support Specialist

Advanced

$31,200 - $53,083

63

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

0.75

12 Month Recurring

Non Mandatory - Adverse Weather

Non Mandatory - Emergency Event

No

No

110802 - Cals Center for Applied Aquati

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.