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Financial Affairs Support Team Fiscal Affairs Manager

The University of Georgia
Athens Area
Closing date
Jun 25, 2021

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Administrative Jobs
Academic Affairs, International Programs, Institutional & Business Affairs, Athletics, Business & Financial Management
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Job Details

Posting Number:


Working Title:

Financial Affairs Support Team Fiscal Affairs Manager


Franklin-Deans Business Office

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department:

The Franklin College of Arts and Sciences Business Office supports that College’s highest priorities by providing professional, responsive and innovative service. By partnering with various central departments as well as other Franklin College administrative groups, the Business Office develops and maintains the Franklin College budget, provides oversight, management and guidance on all business functions, and strives to find effective and creative solutions to support the College’s short- and long-term strategic plans.

Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

M-F, 8-5

Advertised Salary:

Commensurate with Experience

Posting Date:


Open until filled:


Proposed Starting Date:


Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Fiscal Affairs Manager





Minimum Qualifications:

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Position Summary:

The Financial Affairs Support Team within the Franklin College Common Business Services Center (FCCBSC) provides effective fiscal management and stewardship of the Franklin College of Arts and Sciences financial resources. In partnership with college and departmental leadership, the Financial Affairs Support Team manages all departmental funds, works to evaluate, develop and improve business processes and makes financial decisions that are strategic, compliant and timely.

Knowledge, Skills, Abilities and/or Competencies:

•Completion of a Bachelor’s degree in accounting, business, or related discipline or an equivalent combination of education and experience preferred.
•At least five years of related experience preferred.
•Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness
•Substantially developed interpersonal and teamwork skills to successfully work with diverse groups in an academic environment
•Demonstrated experience to coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines
•Acting independently and exercise sound judgment with sensitivity to identify matters that require higher-level management consultation
•Advanced knowledge of Microsoft Excel, pivot charts and tables
•Strong analytical and problem-solving skills
•Solid knowledge of processes, protocols and procedures with a focus on budget, account and fund management and personnel/position management.
•Demonstrated experience performing complex analyses involving programmatic and fiscal considerations, formation of action plans, and independently making decisions in all aspects.
•Experience managing and developing budgets, coordinating multiple projects, and adapting programmatic objectives to changes.

Physical Demands:

Sitting, bending, stooping, pushing, pulling; spending long periods of time at a computer.

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


Fiscal Management:
•Maintain the master budget for the departments within assigned cluster
•Review, forecast and manage budgetary processes including developing annual budgets for state funds and any special projects to adhere to UGA policy and fiscal management; Interacts with accounting staff on all aspects of the operation helping and directing as needed
•Management and monthly reconciliation of all departmental funds including state, department sales and services, foundation accounts, endowed and spendable; Ensure that all expenditures are accurately charged to appropriate department IDs
•Ensure proper year-end close out on all state-funded accounts
•Assist with department Field Study and/or Study Abroad financial management, if applicable
•Oversee process for all scholarship and other awards
•Oversee the processing of budget and direct retros for payroll and provide approvals
•Reconcile all monthly, academic, and bi-weekly payroll reports for accuracy in coordination with REST team
•Prepare summer school budget and process all summer school payroll in coordination with the REST team
•Works with Assistant Director to manage the instructional budget for departments in the cluster
oCompile budget information
omaintain spreadsheets,
orequest replacement teaching funds
oWork with REST and BPAT on research and instruction buyouts "

Percentage of time:



Approvals and Compliance:
•Serve as departmental approver in the UGA Financial Management system for departments in assigned cluster
•Ensure compliance with UGA financial processes and standards
•Performs random audits of the processes and procedures within the FAST team and the FCCBSC"

Percentage of time:



The University of Georgia, a land-grant and sea-grant university with statewide commitments and responsibilities, is the state's oldest, most comprehensive, and most diversified institution of higher education. It is the birthplace of the American system of public higher education.

university_of_georgia2.jpgToday, UGA enrolls more than 36,000 students. The main campus has 460 buildings on 765 acres of land. The total acreage of UGA in 30 Georgia counties is 41,539. UGA has 17 colleges and schools, which include Agricultural and Environmental Sciences, Arts and Sciences, Business, Ecology, Education, Engineering, Environment and Design, Family and Consumer Sciences, Forestry and Natural Resources, Graduate School, Journalism and Mass Communication, Law, Pharmacy, Public Health, Public and International Affairs, Social Work and Veterinary Medicine. It offers 25 baccalaureate degrees in more than 140 fields; 34 master’s degrees in 130 fields; 18 educational specialist degrees; four doctoral degrees in 98 areas; professional degrees in law, pharmacy and veterinary medicine; and more than 170 study-abroad and exchange programs. UGA Libraries rank among the top third of the nation’s best research libraries and contain a total of 4.7 million volumes and one of nation’s largest map collections. The university has had 21 recipients of the prestigious Rhodes Scholarship. In 2008, UGA was the only public university in America to have two recipients of the Rhodes Scholarship. UGA is home of the Peabody Awards, presented annually for distinguished achievement and meritorious public service by television and radio stations, networks, producing organizations, individuals and the World Wide Web. It also is home of Georgia’s State Botanical Garden, state Museum of Art and State Museum of Natural History. Additionally, UGA has one of the largest and most comprehensive public service and outreach programs conducted by an American educational institution.


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