Finance and Accounting Specialist
Full/Part Time: Full-Time
Job ID: 36390
Hiring Department Fiscal Services - Assigned to the College of Engineering and Computing Application DeadlinePosted until filled, with review of applications to begin May 10, 2021 Full Time/Part TimeFull Time, Benefit Eligible Salary$15.29 - $20.70/hourJob DescriptionThis position is responsible for preparing, reviewing, tracking and approving a high volume of financial transactions; and communicating daily with staff, Chairs, other departments, vendors, etc; and performing other fiscal related duties for CEC. Job Functions
- Ensure compliance with all university, regulatory, fiscal, and reporting requirements. Review accounts payable/receivable transactions, complete financial reviews for travel requests, hiring, etc. Resolve errors by correcting as well as developing and recommending solutions for improvement and efficiency, resourcing, etc. as necessary.Perform account reconciliation including but not limited to payroll, startup reconciliation to MOU, encumbrances review, spendable endowment expenses to board papers review, grant expense management, and department commitment to actual expenditure/revenue conciliation.Track payroll-related activity for the department to include faculty effort (academic year grant release/grant match, effort verification reports, etc.) summer salary financial review, funding review for hiring/payroll adjustments, and graduate student stipend reviews. Monitor for policy compliance and fiscal reporting.Generate regular and ad-hoc financial reports for department chairs, faculty, and support staff. Perform analysis, bringing trends or potential issues to the attention of the appropriate parties. Make informed judgements and provide effective recommendations to departmental leadership. Maintain files for ready access and retrieval.Enter, review, validate, and correct financial data using multiple automated financial and accounting system applications, databases, and spreadsheets. Reconcile data and balance accounts (invoices, A/Rand A/P, etc.). Track annual budget, reconciling budget to actuals and updating budget in accordance with established procedures.Track and process forms including, but not limited to, student financial forms (scholarship, fellowship, GAANN/II-26 tuition waivers, etc.) access request, and purchasing exceptions ($10,000+ purchase approvals, incidentals, alcohol approval, etc.)Coordinate departmental purchasing cards and process statements. Monitor spending limits, pending expense reports, past due transactions, etc. Ensure cardholders follow University guidelines when making purchases and providing associated documentation. Verify purchases are posting to the correct expense codes. Maintain positive relationships with cardholders.Perform a variety of fiscal related activity as needed including, but no limited to, processing chart field requests, closing accounts, MoCode maintenance, etc.Serve as an information resource and provide policy and process guidance to departments which may include recommending best mechanisms to use to obtain goods and/or services; and assisting faculty, staff, and administrators with inquiries on procuring equipment, lab, and office supplies, services, and maintenance agreements. May occasionally serve as a backup to department staff as needed to prepare requisitions in eProcurement for departmental lab and equipment supplies and communicate with requestors regarding status of purchase orders.Performs other job-related duties as assigned.
An Associate's degree or an equivalent combination of education and experience and at least two years of experience from which comparable knowledge and skills can be acquired is necessary.Preferred Qualifications
- Proficiency in using Peoplesoft, Microsoft Office, databases, and other business software.
- Strong attention to detail and accuracy in working with numerical data.
- Organized ability to successfully manage and meet multiple deadlines.
The final candidate is required to provide copies of official transcript(s) for any college degree(s) listed in application materials submitted. Copies of transcript(s) should be provided prior to the start of employment. In addition, the final candidate may be required to verify other credentials listed in application materials.
Failure to provide official transcript(s) or other required verification may result in the withdrawal of the job offer.
All job offers are contingent upon successful completion of a criminal background check.
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