Finance and Accounting Specialist

Apr 20, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Job Title: Finance and Accounting Specialist
Location: Rolla
Full/Part Time: Full-Time
Job ID: 36390
Hiring Department Fiscal Services - Assigned to the College of Engineering and Computing Application DeadlinePosted until filled, with review of applications to begin May 10, 2021 Full Time/Part TimeFull Time, Benefit Eligible Salary$15.29 - $20.70/hourJob DescriptionThis position is responsible for preparing, reviewing, tracking and approving a high volume of financial transactions; and communicating daily with staff, Chairs, other departments, vendors, etc; and performing other fiscal related duties for CEC. Job Functions
    Ensure compliance with all university, regulatory, fiscal, and reporting requirements. Review accounts payable/receivable transactions, complete financial reviews for travel requests, hiring, etc. Resolve errors by correcting as well as developing and recommending solutions for improvement and efficiency, resourcing, etc. as necessary.Perform account reconciliation including but not limited to payroll, startup reconciliation to MOU, encumbrances review, spendable endowment expenses to board papers review, grant expense management, and department commitment to actual expenditure/revenue conciliation.Track payroll-related activity for the department to include faculty effort (academic year grant release/grant match, effort verification reports, etc.) summer salary financial review, funding review for hiring/payroll adjustments, and graduate student stipend reviews. Monitor for policy compliance and fiscal reporting.Generate regular and ad-hoc financial reports for department chairs, faculty, and support staff. Perform analysis, bringing trends or potential issues to the attention of the appropriate parties. Make informed judgements and provide effective recommendations to departmental leadership. Maintain files for ready access and retrieval.Enter, review, validate, and correct financial data using multiple automated financial and accounting system applications, databases, and spreadsheets. Reconcile data and balance accounts (invoices, A/Rand A/P, etc.). Track annual budget, reconciling budget to actuals and updating budget in accordance with established procedures.Track and process forms including, but not limited to, student financial forms (scholarship, fellowship, GAANN/II-26 tuition waivers, etc.) access request, and purchasing exceptions ($10,000+ purchase approvals, incidentals, alcohol approval, etc.)Coordinate departmental purchasing cards and process statements. Monitor spending limits, pending expense reports, past due transactions, etc. Ensure cardholders follow University guidelines when making purchases and providing associated documentation. Verify purchases are posting to the correct expense codes. Maintain positive relationships with cardholders.Perform a variety of fiscal related activity as needed including, but no limited to, processing chart field requests, closing accounts, MoCode maintenance, etc.Serve as an information resource and provide policy and process guidance to departments which may include recommending best mechanisms to use to obtain goods and/or services; and assisting faculty, staff, and administrators with inquiries on procuring equipment, lab, and office supplies, services, and maintenance agreements. May occasionally serve as a backup to department staff as needed to prepare requisitions in eProcurement for departmental lab and equipment supplies and communicate with requestors regarding status of purchase orders.Performs other job-related duties as assigned.
Minimum Qualifications

An Associate's degree or an equivalent combination of education and experience and at least two years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications
  • Proficiency in using Peoplesoft, Microsoft Office, databases, and other business software.
  • Strong attention to detail and accuracy in working with numerical data.
  • Organized ability to successfully manage and meet multiple deadlines.

The final candidate is required to provide copies of official transcript(s) for any college degree(s) listed in application materials submitted. Copies of transcript(s) should be provided prior to the start of employment. In addition, the final candidate may be required to verify other credentials listed in application materials.

Failure to provide official transcript(s) or other required verification may result in the withdrawal of the job offer.

All job offers are contingent upon successful completion of a criminal background check.

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America.

The University's nondiscrimination policy applies to any phase of its employment process, any phase of its admission or financial aid programs, or other aspects of its educational programs or activities. Further, this policy applies to sexual violence or sexual harassment, both forms of sex discrimination, occurring within the educational program and instances occurring outside of the educational program if the conduct negatively affects the victim’s educational experience or the overall campus environment.

Any person having inquiries concerning the application of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 or other civil rights laws should contact the Title IX Coordinator.


To read more about Equal Employment Opportunity (EEO) please use the following links: