BUSINESS SUPPORT SPECIALIST II
Full/Part Time: Full-Time
Job ID: 36391
Hiring Department College of Engineering and Computing Application DeadlinePosted until filled with review of applications to begin May 10, 2021 Full Time/Part TimeFull Time, Benefit Eligible Salary$15.29-$20.70/hourJob DescriptionThis position resides in the College of Engineering and Computing (CEC) and performs duties that support the business operations and certain HR functions to include all aspects of timekeeper and/or time approver duties including resolving issues or discrepancies; assisting in payroll reconciliation and following up on related action items; ensuring EVR's are processed appropriately; initiating ePAFs with appropriate approvals for employment and pay actions; providing support with recruitment processes; overseeing undergraduate and graduate student employment appointments; and responding to employee and management inquiries. This position will use strong collaborative and professional interpersonal communication skills to fulfill all responsibilities of the position including answering incoming department phone calls, emails, and mail, as well as greeting and assisting visitors and guests; providing guidance to others in processes, procedures, and problem-resolution; and as a liaison with others within and outside the College. Job Functions
- Perform timekeeper and/or time approver duties including reviewing timesheets, leave accruals, and making corrections as necessary. Audit T&L for time sheets requiring approval. Contact time approvers to review and approve time sheets; input late time submissions, correct time sheets, etc. Notify appropriate individuals of actions taken for appropriate communication to affected employees. Work closely with management team and/or staff to resolve issues and provide guidance on proper application of pay practices, earn codes, and work time documentation and processing. Serve as a backup payroll approver for all departments in the College; and as a liaison between departments, department employees and Payroll/Human Resources.Assist in payroll reconciliation. Verify and review payroll expenditures for correct amounts and chartfields and assist in ensuring the accuracy of JEDs and PCEs. Research and resolve payroll discrepancies, errors, missing entries, etc. As necessary, initiate collections on overpayments, off-cycle check requests, FICA status changes, and other payroll functions as assigned. Process payroll corrections as requested by faculty for correct teaching and research salary distribution.Ensure EVR's are processed appropriately. Print department EVRs; audit payroll amounts and effort percentage; process payroll and accounting documents required to make adjustments according to university policy and procedures; and obtain signatures for faculty, staff and students.Initiate ePAFs for employment actions including but not limited to hires, transfers, terminations and pay, FTE, reporting, FICA, tax locations, and other changes. Ensure proper approvals and attachments are obtained to support actions. Initiate faculty ePAFs and Additional Pay Forms for summer salary, moving expenses, and extra compensation; review and process faculty PAFs for grant release and cost share; monitor faculty soft dollar salary, assist faculty with soft dollar salary funding; submit personal action form to correctly distribute faculty salary to reflect research effort, cost share, soft dollars and GO funds. Collaborate with Human Resources, Finance, OSP or others as appropriate.Provide support in the submission, processing and completion in the hiring process of assigned positions. Create job postings, route for proper approvals; send ads to professional journals; assist in providing support to hiring committees; prepare job offers, and schedule appointments with Human Resources for onboarding completion. Work with candidate and HR to complete information for H1B visas when required.Oversee undergraduate and graduate student employment appointments to include monitoring hiring, transfers, terminations, leaves of absences, etc. Coordinate with departments to ensure student employees are in the proper status, assisting in compliance with required onboarding, avoidance of overpayments, etc.Respond to employee and management inquiries with relevant information, keeping within confidentiality requirements; clarify issues or misunderstandings pertaining to campus and university personnel policies and procedures.Answer incoming department phone calls, email and mail and troubleshoot/route as necessary, as well as greet and assist visitors/guests.May assist in tracking required training; pulling information for regular and/or ad-hoc reports, etc.
An Associate’s degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessaryPreferred Qualifications
• Proficient in PeopleSoft HR and other software utilized by the University.
• Working knowledge of payroll, labor costing and related University policies and procedures.
• Highly organized with the ability to multitask, meet strict deadlines, pay strong attention to detail, and respond timely and appropriately.
• Strong interpersonal skills to engage professionally with faculty, staff, students, visitors, and to collaborate with colleagues in other departments as necessary.
• Team orientation with demonstrated willingness to assist others while also able to work independently.
• Demonstrated ability to maintain confidentiality and integrity.
The final candidate is required to provide copies of official transcript(s) for any college degree(s) listed in application materials submitted. Copies of transcript(s) should be provided prior to the start of employment. In addition, the final candidate may be required to verify other credentials listed in application materials.
Failure to provide official transcript(s) or other required verification may result in the withdrawal of the job offer.
All job offers are contingent upon successful completion of a criminal background check.
Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America.
The University's nondiscrimination policy applies to any phase of its employment process, any phase of its admission or financial aid programs, or other aspects of its educational programs or activities. Further, this policy applies to sexual violence or sexual harassment, both forms of sex discrimination, occurring within the educational program and instances occurring outside of the educational program if the conduct negatively affects the victim’s educational experience or the overall campus environment.
Any person having inquiries concerning the application of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 or other civil rights laws should contact the Title IX Coordinator.
EEO IS THE LAW
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