Administrative Services Assistant

Job description

Job Title:

Administrative Services Assistant

Requisition Number:


Department Name:

8H700:Mechanical Engineering

Work Location:

Lexington, KY

Grade Level:


Salary Range:


Type of Position:


Position Time Status :


Required Education:


Click here for more information about equivalencies::

Required Related Experience:

4 yrs

Required License/Registration/Certification:


Physical Requirements:

Lifting, pushing, or pulling of objects up to 25 lbs., sitting for long periods of time.


8:00 am – 5:00 pm; Monday-Friday.

Job Summary:

The Administrative Services Assistant will be responsible for all purchasing for the Mechanical Engineering department. This will include PRDs, SRMs, Procard edits, as well journal vouchers, and accurately keeping track of purchases and files.

This position also handles payroll assignments for students and staff, and will require prompt SAP actions for hiring, transferring, and separating employees, as well as monitoring time entry and making necessary corrections.

Additionally, the position has other duties including assisting faculty, staff, and students with departmental procedures, reconciling grant accounts, processing grant sub-award payments, ordering office supplies, and serving as a back-up person for travel and event planning.

Does this position have supervisory responsibilities? :


Deadline to Apply:


University Community of Inclusion:

The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.




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Job No:
Posted: 4/18/2021
Application Due: 4/26/2021
Work Type: Full Time