Budget Coordinator/Administrative Assistant

Location
Tuskegee, AL
Posted
Apr 17, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

Posting Date: April 16, 2021 Posting End Date: June 16, 2021

Position: Budget Coordinator/Administrative Assistant Department: Office of Title III

Status: Full-time: Exempt

Special Qualifications
In keeping with the President’s commitment to Tuskegee University demonstrating “Excellence in Every Way”, the ideal Budget Coordinator/Administrative Assistant will possess the willingness to use his or her expertise to assist in the university’s efforts to be a sustainable academic organization committed to excellence.

Essential Duties and Job Responsibilities

  • Communicates an informed understanding of the Title III program
  • Closely monitors budget expenditures for fund availability
  • Conducts monthly expenditure analysis to determine status of requested payments
  • Work closely with Tuskegee University Grants & Contract Accounting department
  • Provide technical assistance as needed to Activity Coordinators regarding Title III and institutional processes and procedures
  • Assist Title III Director to monitor progress of related projects
  • Log and track all requisitions, pay requests, check requests as they move through the institutional processing cycle
  • Remains informed regarding Title III and Department of Education policies and grant terms/conditions
  • Supervise work study staff
  • Be a professional point of contact for a range of staff, campus and external stakeholders
  • Find ways to improve administrative processes
  • Scheduling of meetings and travel for office
  • Taking notes and minutes in meetings
  • Responsible for payroll submissions of staff and student workers paid through the grant
  • Maintains the confidentiality of information

Qualifications

  • Master’s degree in Business Administration, Public Administration, Psychology or closely related discipline from an accredited college or Bachelor’s degree with 3-5 years’ experience with budget management and related office responsibilities
  • Demonstrated ability to effectively prioritize multiple tasks and demands
  • Prior work experience in a university setting, a plus
  • Proficiency in MS Office, with exceptional knowledge of Excel and PowerPoint (Required)
  • Strong commitment to excellence
  • Strong oral and written communication skills and attention to detail
  • Ability to problem solve and research issues as needed

Salary
Commensurate with education, training and experience: Position is contingent upon outside funding

Additional Position Information:

  • This position requires you travel
**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. **

APPLICATIONS will be accepted in the Office of Human Resources. Each applicant, including all current/existing employees, must complete and submit a Tuskegee University employment application, resume/CV, a list of (3) to (5) references (with detailed contact information) and copies of unofficial transcripts (official transcript(s) will be required upon hire). Applicants must meet the minimum qualifications and submit a completed application packet in order to be considered for the position. The University reserves the right not to fill the position in the event of budgetary or operational constraints.

Human Resources Department
Attn: Employment/Recruitment
101 Kresge Center
Tuskegee University
Tuskegee, Alabama 36088
Email Address:
[email protected] Fax: 334-724-4319
Equal Employment Opportunity Employer-Male/Female/Veteran/Disabled
Federal law requires identity and employment eligibility verifications on Form I-9 within three (3) business days of
employment. Must be able to pass a drug screen and background check.

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