Description
Temple University’s College of Public Health (CPH) has been awarded a grant from the City of Philadelphia to administer COVID-19 vaccines in North Philadelphia communities. CPH is looking for an Administrative Coordinator to help coordinate the vaccination sites operations. This is a grant funded, 40 hours per week position lasting no longer than 6 months.  

 

Responsibilities of the Administrative Coordinator include, but are not limited to:

• Monitor and prioritize workflow and schedules.
• Meets with vaccine steering committee to define and clarify program goals and objectives; follows through on the implementation of organizational and procedural changes; coordinates the activities of the vaccine clinics.
• Assist with the coordination and organization of supplies, budgets, records and time sheets. Enters data into the Kronos time record management system.
• Overseeing the delivery of office and administrative support functions and monitoring daily departmental activities; monitors staff workload and prepares reports on staff work assignments.
• Receives and telephone calls, providing information and handling issues that may require sensitivity and the use of sound independent judgment; responds to requests for information from community collaborators and CPH team.
• Assist and provide administrative support in preparing agendas taking meeting minutes.
• Assist with data collection and reporting vaccine information to the city and pharmacy.
• May occasionally be on site at a clinic and assist with setup and break-down of wellness/immunization clinics or administrative functions such as registration.

 

Required Skills & Abilities

• Ability to communicate ideas clearly and concisely.
• Ability to problem solve through critical thinking.
• Ability to follow principles, practices, and techniques of project management.
• Must have organizational planning and development skills.
• Ability to formulate new or alternative strategies to achieve organizational goals and objectives.
• Ability to plan, organize and implement administrative and other ancillary support services to meet program goals.
• Must be able to establish and maintain effective working relationships with associates.
• Familiarly with Cronos, Marketplace, Microsoft office suite.
• May be required to work on the weekend or occasional evening.

 

Preferences

• Bachelor’s degree.

 

Required Education & Experience

High School diploma or General Educational Development (GED) with some administrative experience. An equivalent combination of education and experience may be considered.

 

This is a grant funded position and requires a background check.

 

Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.

 

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and. employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact. 

To obtain additional information about Temple University please visit our website at www.temple.edu. 

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety and can be found at: http://www.temple.edu/safety/asfr/ 

You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900. 

Primary Location: Location INSIDE of PA
Job: Staff
Schedule: Part-time
Shift: Day Job
Employee Status: Regular