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Administrative Specialist Assistant- Office of the Assistant Vice Provost for Enrollment Management

The University of Tennessee, Knoxville
Knoxville, TN
Closing date
Aug 3, 2021

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Administrative Jobs
Institutional & Business Affairs, Admissions & Enrollment, Clerical & Administrative Support
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Office of the Assistant Vice Provost for Enrollment Management

Division of Enrollment Management

University of Tennessee, Knoxville


The Office of the Associate Vice Provost for Enrollment Management & Executive Director of Undergraduate Admissions at the University of Tennessee, Knoxville, invites applications and nominations for an Administrative Specialist Assistant.

UT is the state’s flagship research institution, a campus of choice for outstanding undergraduates, and a premier graduate institution. Enrolling more than 30,000 students, the campus is in the foothills of the Great Smoky Mountains in beautiful East Tennessee. As a land-grant university, UT fulfills its access mission through a commitment to excellence in learning, scholarship, and engagement. The Enrollment Management (EM) division comprises more than 150 full-time staff who serve our students through the following departments and functions: Undergraduate Admissions, International Recruitment, Transfer Center, One Stop Student Services, Financial Aid and Scholarships, University Registrar, EM Communications, and Research & Analytics.

Duties/Responsibilities:   This position will support the Knoxville Office, Director International Recruitment, Transfer Center, and Director of Freshman Recruitment. This position will support the administrative and recruitment efforts of the Directors and Admissions Counselors in Knoxville through coordinating appointments and handling phone messages, scheduling meetings, maintaining office records, and supervising inventory of office and recruiting supplies for the Knoxville Office. This position will send communications on behalf of Undergraduate Admissions, Director of Freshman Recruitment, Director of International Recruitment, Director of Transfer Center and Admissions Counselors in the Knoxville Office as needed.  They will also assist Directors with meeting preparation (agendas, room scheduling, room preparation, and breakdown), and greeting guests. They will need to provide the highest level of quality service to all people who contact the Office of Undergraduate Admissions, International Recruitment, Transfer Center, Freshman Recruitment and Pre-College Programs and serve as an information resource to faculty, staff, students, and families via telephone, email, and in person.

Required Qualifications: High school diploma or GED required. Minimum one year of experience in an office setting. Superior customer service and time management skills, and the ability to handle multiple tasks; organizational skills; computer skills including but not limited to Microsoft Word, Excel, Power Point, and Outlook. Strong communication skills including listening, speaking, and writing. Problem solving skills. Organizational skills and ability to pay attention to detail. Ability to be dependable, punctual, and a team player. Ability to learn new software and processes. A suitable combination of education and experience may be substituted for minimum qualifications. Valid driver’s license is required.

Preferred Qualifications: Bachelor’s degree preferred. Working knowledge of SAP (IRIS). Knowledge of UT fiscal and travel policies. Ability to improve processes through critical thinking.

Applicants should submit a cover letter detailing relevant experience along with a resume and the name, address, and telephone number of three references.

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Undergraduate Admissions
Schedule: Full-time
Job Posting: Apr 15, 2021, 1:40:16 PM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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