Administrative Support Associate
Vacancy Open to:
All CandidatesEmployment Type:
Permanent - Full-timeHours per week:
40Months per year:
002038NC Salary Grade Equivalency:
Administrative Support Associate - AdvancedWorking Title:
Administrative Support AssociateSalary Range:
$36,117 - $40,944Anticipate Hiring Range:
$36,117 - $38,896FLSA Status:
College of Education (Col)Work Unit:
Educational LeadershipWork Schedule:
8:00 am – 5:00 pm; Monday-FridayPrimary Purpose of Position:
Incumbent serves as administrative support for the Educational Leadership department.Minimum Education/Experience:
Required Minimum Qualifications:
Graduation from high school; or an equivalent combination of education and experience.
University Preferred Qualifications:
Contributing: Graduation from high school, or completion of its equivalency, and one year of office/clerical work experience; or an equivalent combination of training/experience.
Journey: Graduation from high school, or completion of its equivalency, and two years of office/clerical work experience; or an equivalent combination of training/experience.
Advanced: Graduation from high school, or completion of its equivalency, and three years of office/clerical work experience; or an equivalent combination of training/experience.Essential Job Duties:
The Office Manager for Educational Leadership is responsible for the administrative management of personnel, budgets, grant administration, and the supervision of one full-time admin assistant and may supervise student assistants.
This position is directly reports to the Chair of the department. Requires performance of a variety of administrative, secretarial, and office support duties. Position requires knowledge of the office or work unit policies and procedures in order to communicate information involving programs, functions, and services. Duties performed will include preparation of documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information, greeting/referring/assisting visitors/clients/staff/others, mail distribution, and photocopying. The completion of work often involves a public contact role to obtain, clarify, or provide information regarding activities of the work unit or program.Other Work Responsibilities:
Course scheduling, administrative hires for part-time faculty, hiring graduate assistants, oversight of student files.Departmental Preferred Experience, Skills, Training/Education:
Bachelor’s degree from an accredited college or university and four years of progressive office experience. Previous experience working in a higher education environment in a similar department. Previous experience scheduling classrooms and support of professors a plus. Supervision experience. Knowledge of budget procedures and maintenance of the budget. Excellent written and verbal communication skills and proficient in Microsoft Office Suite particularly Access and Excel. Purchasing experience. Knowledge of Banner, SAM, EPAF, EGA, 49er Mart, and WORKS.Work Location:
COED 261-DPosting date:
04/29/2021Proposed Hire Date:
05/17/2021Special Notes to Applicants:
• Please submit a resume, cover letter and list of professional references with complete contact information with your application. Unofficial college transcripts are optional but recommended. At least two of your references should be former supervisors. The cover letter should address the position requirements and outline your qualifications for the position.
These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education and professional experience.
• Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
• If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
• Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.