Administrative Assistant (4722C) 17410 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: 4/29/2021

Departmental Overview

The Institute of Governmental Studies (IGS), established in 1919, is an organized research unit which supports interdisciplinary research and public service, focused on American politics and public policy, and coordinates research activities for several separate research centers, four faculty colloquia, a professional Library, a pub-lishing program, a major student internship program, and several affiliated programs. Its Director reports to the Vice Chancellor for Research. The Institute annually administers research grants and contracts from a wide variety of federal, state and private funding sources, with an annual operating budget of about $6 million. The In-stitute and its research centers employ approximately 50 persons, made up of affiliated faculty and researchers, graduate students and administrative staff. In addition, the Institute has a thriving Visiting Scholars Program.

The Evidence in Governance and Politics (EGAP) research program is housed at IGS. EGAP is a research, evaluation, and learning network with worldwide reach that promotes rigorous knowledge accumulation, innovation, and evidence-based policy in various governance domains, including accountability, political participation, mitigation of societal conflict, and reducing inequality. It does so by fostering academic-practitioner col-laborations, developing tools and methods for analytical rigor, and training academics and practitioners alike, with an intensive focus in the Global South. For more information about our work, visit egap.org.

Responsibilities

The Program Assistant is responsible for general administration of EGAP, including event planning, financial management, personnel, and other administrative and organizational activities. Key responsibilities include:

Office Administration

• Responsible for project email and phone, communication with members and other university staff, organization of office files (hard copy and digital), ordering and payment for office supplies, maintaining web-based database of all participants and events, outreach and designing promotional materials, drafting correspondence, and website maintenance for the EGAP website.

Financial Management

• Prepare purchase orders and travel and entertainment reimbursements, process invoices, support the management of project funds and reporting, work with various University offices to manage payments and grants. Assist with annual grant reports. This position is responsible for coordinating with staff regarding various aspects of budget reporting, or regarding compliance with various business and finance procedures.

Event Planning

• Plan and administer all aspects of multiple conferences, meetings, workshops, and other events, including announcements, registration, transportation, ordering supplies, processing payments, and catering. Prepare for various recurring meetings throughout the year, including making travel arrangements.

Other Administrative Duties

• Support other EGAP activities in administrative tasks as needed. Provide support to EGAP website, including updating content, contract payments for website platform and tech support.
  

Required Qualifications

• Excellent analytical and problem solving skills
• Demonstrated skills in the areas of customer service; organization and attention to detail; adapting to a continually changing environment; and cultivating effective and respectful relationships with a diverse group of employees
• Excellent communication skills, both written and oral
• High School Diploma or equivalent certification.

Preferred Qualifications

• Event planning experience
• Knowledge of financial analysis and reporting techniques
• Knowledge of contracts and grants guidelines and regulations
• Experience with website content design
• Knowledge of University processes, protocols, and procedures for budget, account and fund man-agement, personnel management, understanding of University rules and regulations
• Knowledge of common University-specific computer application programs such as BFS, BAIRS, and Bearbuy
• Undergraduate degree in Political Science, Economics, International Affairs, Public Policy, or other relevant degrees

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=17410&PostingSeq=1





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