PROJECT COORD - Marcus Center for Cellular Cures

Job description

School of Medicine:

Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

The Marcus Center for Cellular Cures (MC3) has an exciting growth opportunity for a motivated individual to fill a Project Coordinator in their cord blood collection operations unit. More information about the Marcus Center is located at:

MC3 Vision: To live in a world where every person has access to high quality and effective cell based therapies

MC3 Mission: Together we design, develop and deliver the highest quality cellular therapies to improve health


100% grant funded

Perform complex duties in support of the management and distribution of umbilical cord blood units for hematopoietic stem cell transplantation and clinical trials. This involves coordination of multiple components within the Carolinas Cord Blood Bank (CCBB) and the National Marrow Donor Program (NMDP) to ensure requested cord blood units, in all of the inventories managed by the Carolinas Cord Blood Bank, are promptly prepared for confirmatory typing and shipping to transplant centers.


· Manage daily requests for allogeneic cord blood units confirmatory typing, holds and shipments to transplant centers worldwide through the NMDP Search Registry, and for direct shipments to clinical trial sites. Work closely with the CCBB Processing Lab Supervisor and staff to ensure fulfillment of these requests on a timely basis.

· Review CBU files for units requested for confirmatory typing to ensure that data listed in the NMDP Search Registry is complete and accurate. Forward files to the Medical Director for review and approval. Reconcile any data discrepancies noted by the Medical Director, and obtain additional information on the cord blood unit and/or donor as requested by the Medical Director before releasing the unit to a transplant center.

· Perform second review of cord blood units (CBU)’files prior to Medical Director sign-off. Review documentation for data entry errors, medical history discrepancies and completion of all necessary paperwork. Troubleshoot errors as needed.

· Work closely with the NMDP Search and Transplant Services coordinators to fulfill special requests, outside of those listed above, for cord blood samples and special testing that do not appear in the NMDP Search Registry.

· Update the NMDP Search Registry records as appropriate.

· Resolve failures of CBU uploading to the NMDP Search Registry.

· Report all positive infectious disease reports to the local Health Department as required by law. Using approved templates, prepare notification letters to the donor and to the donor's physician, for signature by the Medical Director.

· Acknowledge and review incident reports from NMDP quality staff. Notify appropriate CCBB Staff. Determine appropriate corrective action consulting with Administrative Director, Quality Manager, Processing Lab Manager, and/or Medical Director as appropriate. Ensure all incident reports have complete responses and are satisfactorily closed.

· Provide support to operational projects of the Marcus Center for Cellular Cures (MC3), included but not limited to areas such as logistics, supplies, communications or finance.

· Perform other related duties incidental to the work described herein.

Required Skills

- Excellent verbal and written communication skills, including editing skills

- Excellent computer skills, including intermediate to advanced experience with Outlook, Word, Excel, Power Point, and Internet navigation.

- Must be dependable and able to multi-task

- Able to work independently and problem solve

- Strong attention to detail

- Data entry experience

- Strong interpersonal communication skills

Minimum Qualifications


Work requires communication and analytical skills normally acquired through a 4 year college education.


Work requires a general knowledge of research methods, procedures and OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE experience. activities normally acquired through 1 year of social science research

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.




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Job No:
Posted: 4/16/2021
Application Due: 5/9/2021
Work Type: Full Time