PROGRAM COORD, SENIOR
School of Medicine:
Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.
Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.
UME PROGRAM MANAGEMENT
· Continual communication to students, lecturers, clinical sites (inpatient and outpatient), attending’s, residents 30 days prior, during and 30 days post clerkship, 12 clerkships per academic year.
· Attend all student orientations.
· Room reservation management via Duke 25 Live for lectures through the year.
· Manage Duke BlueDocs for each rotation for students, PAs and nursing students with all
necessary documents, reading materials, schedules, forms, etc.
· Utilize Med Hub to send evaluations to attending’s and residents.
· Maintain Duke Hub by recording all evaluations, grades and prepare for the Clerkship Director to be able to write the narrative comments and final submission of grades.
· Maintain ExamSoft for student assessments.
· Monitor Shelf exam grades and summaries in the NBME site and record grades in Duke Hub and
report to Office of Curricular Affairs.
· Maintain reports for course directors on student placements, schedules, and grade
· Maintain site location, grades, and MCR reports sent to Office of Curricular Affairs.
· Assist course directors of the Psychiatry student electives and sub-internships.
· Assist course directors of pre-clinical medical student curriculum.
· Assist course director of Behavioral Neuroscience Research program.
· Assist clinical site directors with documentation on student reports and student placements.
· Assist Chief Residents (10 site chief residents) and provide admin support as needed
pertaining to UME.
· Create and manage schedules for student shadowing in ECT including coordination and maintaining safety updates with ECT medical director and ECT NP.
· Attend monthly CTC meetings.
· Attend monthly clerkship coordinator meetings.
· Plan and execute special events for UME and which fall outside the UME program as requested.
· Plan budget and track expenses for UME Program.
· Assist in grant/scholarship management.
· P-Card purchasing and reconciliation.
· Plan and implement UME annual retreat creating agenda and providing resources for academic planning
· Coordinate and attend annual site visits and presenting report to UME director, Clerkship Director
and Vice Chair of Education.
· Plan and facilitate UME didactic scheduling and reporting to Vice Chair of Education and Department
· Continual communication with the PA program admin and leadership, updating weekly and
coordinating sites and material for students rotating in Behavioral Medicine.
Required Qualifications at this LevelEducation/Training
Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.
Work requires three years of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Ability to provide guidance and direction to subordinates, including setting standards and monitoring performance.
Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems.
Skills evaluating program performance, summarizing findings, communicating results, and forming an action plan.
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources.
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.