Job Title: Senior Executive Assistant to the Dean of College of Arts & Sciences, 35530
Location: UMKC Volker Campus
Full/Part Time: Full-Time
Job ID: 36281
Hiring Department

College of Arts and Sciences, Dean's Office

Job Description

The College of Arts & Sciences at the University of Missouri-Kansas City (UMKC) announces an opening for a Senior Executive Assistant position in the Dean’s Office. The College of Arts & Sciences consists of 17 academic departments, interdisciplinary academic and student service programs. It is the largest academic unit in the University of Missouri-Kansas City.

The individual selected for this position will join a highly effective team of administrative staff which support the Dean, three Associate Deans, and other members of the Arts & Sciences Dean’s office.

Duties include but are not limited to:

• Provide administrative support to the Dean, Associate Deans, and overall operations of the Dean’s Office with confidentiality
• Draft and coordinate written, verbal, and electronic communications between the Dean’s Office, the UMKC Administrators and the College departments and offices, as well as other units on campus, affiliated institutions, as well as the community
• Maintain accurate and confidential records of all important documents pertaining to the office, including but not limited to annual evaluations, academic program review, credentialing, faculty & staff awards, and meeting minutes
• Provide daily assistance to the Dean and Associate Deans on short-term and long-term projects and routine procedures
• Schedule meetings for the Dean, Associate Deans, and maintain shared Dean’s office calendars
• Provide support to the CAS Council of Chairs
• Provide staff support to Arts & Sciences Faculty Chair and Co-Chair
• Working with the Associate Dean for Faculty Affairs, facilitate the Promotion and Tenure Process for the academic unit
• Support full- and part-time hiring processes and work with the Dean and search committees for full-time academic hires of the College of Arts & Sciences
• Collaborate with Arts & Sciences Deans, Human Resources Facilitator and Fiscal Officer on processes and provide recommendations on policies and procedures
• Hire, evaluate, and supervise an Office Support staff and work-study students in the Dean’s Office
• Plan, coordinate and oversee Dean’s office events
• Provide exceptional customer service to students, faculty and staff to promote undergraduate and graduate processes, problem solve, and seek options for resolution of issues, to effectively support the Vision and Mission Statements of the College of Arts & Sciences
• Other duties as assigned

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

• Five years of progressively responsible office experience, with at least three years of related experience in higher education administration, business administration, human resources administration, or public relations
• Demonstrated ability to work through complex personnel problems
• Knowledge of a PeopleSoft system that relates to higher education
• An earned master’s degree

Necessary skills:

• A commitment to inclusion and an appreciation for diversity to promote the equal opportunity for students, faculty, staff and community members in all situations related to processes of the university
• Excellent oral and written communication skills
• Demonstrated competence and judgment to preserve confidential information in a management-support setting
• Mastery of the Microsoft Office Suite, including: Outlook, Excel, Word, PowerPoint
• A professional demeanor to successfully manage the daily procedures of the Dean’s office
• Excellent organizational skills and the ability to maintain a computer-based filing system
• Demonstrated ability to initiate, plan, prioritize, and organize multiple projects
• Demonstrated ability to lead and collaborate effectively with others as a team to achieve objectives
• Ability to work independently, access and set own priorities in accordance with duties of the position
• Ability to supervise others and assign tasks
• A desire to further develop skill set and take advantage of training opportunities as needed or requested by supervisor[s]
• Basic knowledge of human resources and employment practice to draft offer letters and support the Dean in those functions

Full Time/Part Time

Full Time

Salary

$47,476 annual

Shift

Monday through Friday with occasional evening and weekend required.

Application Deadline

April 26, 2021

Application Instructions

You must combine all application materials (a letter expressing interest in and perspectives on the position, resume, and other supporting materials, as well as contact information of four references) into one PDF or Microsoft Word document and upload as your resume attachment.

Limit document name to 50 characters. Size limit 11MB. Do not include special characters (e.g., /, &, %, etc.).

References will not be contacted until advanced stages of screening, and candidates will receive prior notification.

If you are experiencing technical problems, please call (855) 524-0002.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor - Human Resources at 816-235-1621.

Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and functions of this job. If you believe you may have difficulty performing any of the duties or functions of this job, please contact the Office of Affirmative Action at (816) 235-1323.

EEO IS THE LAW

To read more about Equal Employment Opportunity (EEO) please use the following links:

• EEO is the Law English Version
• EEO is the Law Spanish Version
• EEO is the Law Chinese Version

UMKC Statement on Diversity

UMKC values diversity as central to its mission as an urban-serving research university and as a driver of excellence in teaching and learning. UMKC embraces a broad spectrum of diversities, including race, ethnicity, culture, nationality, gender, age, sexual orientation, disability, linguistic ability, learning style, religion, socioeconomic and veteran status, life experiences, educational level and family structure. For more information on our diversity mission, visit the Office of Diversity and Inclusion website: http://info.umkc.edu/diversity/

UMKC is the largest comprehensive, fully accredited university in the Kansas City area. Our students come from all 50 states and over 85 countries, enriching our community with diverse perspectives. With more than 125 academic areas, our students have a lot of opportunities to explore on their way to discovering and creating their perfect career. We are at the heart of a thriving urban area where the city’s life and energy influence everything that happens here. We are Kansas City’s university and we can’t wait for you to join us! Find out more about UMKC in the About UMKC section of our website.

Details about UMKC’s community and the benefits of being an employee can be found on our careers page.