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Business Office Manager

Job Details



Business Office Manager
University of California Los Angeles



Requisition Number: 33388
Salary: $4283 - $10,400 monthly

Position Description:
Under the direction of the Associate Director of Dining Operation, the Dining Services Business Office Manager manages the accounting, business, and financial matters for UCLA Dining Services. The position must have the ability to independently prioritize work, and complete projects and daily tasks as outlined and within established deadlines.
This includes management of financial reporting, trend and variance analysis, budget planning, accounting, and accounts payable for UCLA Dining Services. The Business Office Manager leads the annual budget planning process for all operation, and the central administrative unit. Prepares and oversees staff in completing complex financial analyses to support strategic planning and operating decisions. Monitors and reports key financial activity, performance measures, and benchmarks for UCLA Dining Services. Supports the monthly process of reviewing and analyzing operating statements prepared by H&HS Housing Business Office. Manage the processing of approximately $40 million accounts payable transactions for ten restaurant operations and the Geffen Academy. Supervise, train, motivate, and evaluate approximately 3 full-time staff, including one Administrative Analyst, one Administrative Specialist and one Administrative Assistant III's, as well as 6 part-time student workers. Provide strong team leadership and build effective work teams. As a member of the Senior Management team, participate in strategic planning and decision making for the department. Develop implement, streamline, and evaluate the business processes, operational plans, procedural manuals, and daily tasks. Research and implement technological solutions to improve and support the business processes. Interface with various campus and other UC entities on issues of policy, procedure, and compliance regulations, and future system enhancements. Also, responsible for ensuring the department is in compliance with all University policies that apply to the areas managed. Act as the main contact for all internal audits conducted by the Auditing and Advisory Service department. Supervise, audit, evaluate, and improve the processing all information input to the various computerized systems including, FoodPro, BruinBuy, Single and Excel Uploaded Recharge entries, and Kronos. Also manage the monthly ledger reconciliation, filing systems, and statement reconciliations. Prepare purchasing requisitions for major expenses and repetitive food and nonfood purchases, and the related new vendor set up, if applicable. Prepare the monthly accrual report and other required financial and payroll reports for Senior Dining Management. Responsible for all functions related to accounts payable and Kronos Timekeeping related tasks, such as overtime reporting, for Dining Services. Possess a high intermediate skill set in Excel to include mutli-functional formula creation, knowledge of Pivot Tables, and the management of external links to other files and other programs. Perform other duties as assigned by the Senior Director of Food & Beverage.


For full application instructions and position description, please visit: https://hr.mycareer.ucla.edu/applicants/Central?quickFind=80232

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction






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Organization

Working at University of California, Los Angeles

UCLA is a public research university located in the Westwood neighborhood of Los Angeles, California. It was founded in 1919 and is the second oldest of the ten campuses affiliated with the University of California system. UCLA offers over 300 undergraduate and graduate degree programs in a wide range of disciplines and enrolls about 26,000 undergraduate and about 12,000 graduate students from the United States and around the world every year.

UCLA features the College of Letters and Science, seven general campus professional schools, and four professional schools for the health sciences. The UCLA College of Letters and Science has 34 academic departments and 900 faculty, and houses the majority of UCLA's 129 undergraduate majors as well as the students in the Graduate Division of Letters and Sciences. The UCLA College Honors Program is also housed in the College. The College of Letters and Science's programs are divided into five academic divisions: humanities, social sciences, life sciences, physical sciences, and the International Institute. UCLA also offers certificate programs, undergraduate degree-credit and continuing education credits for non-full-time students through its UCLA Extension education program.

The 2010 edition of U.S. News & World Report ranked UCLA as the 24th best university in the nation and 32nd best in the world. In the 2007 edition of U.S. News and World Report, UCLA Medical Center was ranked best in the West, as well as one of the top 3 hospitals in the United States alongside Mayo Clinic, Cleveland Clinic, Massachusetts General Hospital, and Johns Hopkins Hospital. In 15 of the 16 medical specialty areas examined, UCLA Medical Center ranked in the top 20.

The campus' location in Los Angeles makes excursions to local museums, theaters, or other entertainment venues relatively quick and easy.

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