Fiscal Affairs Manager

Job description

Posting Number:


Working Title:

Fiscal Affairs Manager


Housing Admin Services & Comm

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department:

University Housing’s mission is to provide comfortable, affordable and secure on-campus housing options in residential communities where the academic success and personal growth of residents are encouraged and supported. University Housing operates as a self-supporting auxiliary unit within the Division of Student Affairs. More than 8,000 students live on campus, where University Housing manages more than 2.8 million square feet of space in 22 residence halls, 20 apartment buildings, four Greek Park houses and 18 buildings on UGA’s nearby Health Sciences Campus. The department employs more than 700 staff members to conduct the operations of a comprehensive and integrated student housing organization.

College/Unit/Department website:

Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday to Friday, 8am to 5pm

Advertised Salary:

$60,000 - $68,635

Posting Date:


Open until filled:


Proposed Starting Date:


Special Instructions to Applicants:

Priority consideration will be given to those who complete the application process by April 28, 2021; however, screening will continue until the position is filled.

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Fiscal Affairs Manager



Job Family:

Business And Finance



Minimum Qualifications:

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications:

Completion of a Bachelor’s degree in accounting, business, or a related discipline with seven years of related experience; or any equivalent combination of education, training, and experience

Position Summary:

This position is critical to the operations of the Housing Business and Human Resources Office. The incumbent is responsible for rate proposal preparation, budget preparation, monthly and annual financial analysis and reporting, financial projections, year-end closing activities, and various other financial/accounting duties and reporting. This position is also responsible for the supervision of three accountants.

Knowledge, Skills, Abilities and/or Competencies:

Function independently and solve both routine and complex accounting problems.
Make decisions regarding business activities based on prescribed UGA policies and procedures.
Strong communication skills and computer skills are needed.
Proven supervisory and coaching skills.

Physical Demands:

•Lift and carry over 20 pounds, both assisted and unassisted.
•Communicate effectively via telephone and in person. Utilize computer technology for all applications in a manner that meets performance expectations.
•Concentrate for extended periods and organize diverse information.
•Safely drive GA State vehicle.

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


Reporting and fiscal analysis
•Prepare and administer monthly financial reporting. Including but not limited to: overseeing all departmental funds, reviewing and analyzing monthly account information and reports for accuracy, investigating inconsistencies and reporting details to management, maintaining/reconciling all financial information to official UGA records.
•Prepare and administer year-end and annual reporting. Including but not limited to: year-end accounts receivable reporting, year-end operational reporting and other financial reporting as assigned.
•Serve as a resource to management by completing special financial analyses and budget assignments.

Percentage of time:



•Supervise, recruit, and train three accountants whose work entails financial reporting, travel, purchasing, foundation funds, hall council funds, accounts receivable, student billing and other special billing activities.

Percentage of time:



Rate proposal and budget planning
•Coordinate and communicate with management to develop and compile the basis for the operating budget and the rental rate proposal and prepare related annual budget and rate proposal documents.

Percentage of time:



Business processes
•Review and provide backup for UGA Mart purchases; process and oversee the processing of journals, travel reimbursements, budget amendments/transfers. Serve as a compliance approver for all payment requests and employee travel estimates. Prepare deposit transmittals.
•Serve as the HBHR contact for departmental account status reports reconciliations. Review and submit and/or oversee all billing activities (i.e. medical student, visiting scholar, student, athletic, conference). Prepare monthly journals to make accounting adjustments and distributions.
•Serve as the departmental contact for PCI compliance and UGA Marketplace sales and training.
•Manage the travel training module on e-Learning Commons and enroll new staff in training. Maintain comprehensive purchasing handbook to be used by all Housing staff with purchasing responsibilities.
•Maintain billing for TA’s living in Mary Lyndon.
•Facilitate organizational review of annual insurance/risk management for departmental real estate and equipment. Serve as the primary contact and coordinator for annual inventory reporting. Assist with annual state audit requests. Oversee monthly sales tax reporting.

Percentage of time:



Policies and procedures
•Remain current on all UGA and BOR policy and procedure changes. Draft correspondence to communicate or train housing management and staff of changes. Seek policy interpretation guidance and establishment of sound business practices by interacting with the professional staff in other campus units including but not limited to: UGA Accounting, Budgets, Facilities Management, Bursar, Accounts Receivable and Procurement. Update relevant policies and procedures in the housing staff manual and purchasing handbook.
Special duties
•Assist associate director as needed and may serve as backup in their absence.

Percentage of time:





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Job No:
Posted: 4/15/2021
Application Due: 6/14/2021
Work Type: Full Time