Administrative Associate III - Reservations Coordinator

Job description




Administrative Associate III - Reservations Coordinator

FLSA status:


Hiring Salary:

$2,954 – $4,330 per month

Occupational Category:




Open Date:


Open Until Filled:


Educational and Experience Requirement:

Associates Degree in related field. Four years of experience in college union operations, student activities, other experience with event planning or experience in a related field. Knowledge of event scheduling software such as Event Management Software (EMS) is preferred. Experience in Higher Education and specialized work is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position:

Maintains the reservation system Event Management Software (EMS) for the Lowman Student Center (LSC) and serves as one of the primary points of contact for all LSC clients. Manages the reservations process for the Lowman Student Center and assists with the management of social media accounts for the department.

Primary Responsibilities:

Assumes primary responsibility for maintaining and utilizing the Event Management Software (EMS) campus event scheduling system. Acts as the liaison between external/internal clients holding events at the Lowman Student Center (LSC) and between various campus departments. Responds to information requests. Collects, reconciles, and maintains complex data. Communicates university and departmental policies to groups seeking to reserve space in the (LSC) and other campus venues. Consults with academic and administrative offices, as well as student groups to advise, plan, and implement events. Coordinates with technical services, housekeeping, catering, campus police, conferences and events, and marketing to ensure all aspects of events run efficiently. Provides customer service interface for the LSC. Assists with the coordination of an assessment effort to ensure that client expectations are fulfilled. Attends events as needed to ensure client satisfaction. Assists the Assistant Director with management of social media accounts for the LSC. Assists with major departmental initiatives and building operations. Performs other related duties as assigned.

Other Specifications:

Must possess good oral, telephone, and written communication skills and provide excellent customer service. Must have strong interpersonal skills, conflict resolution skills, and be adaptable. Position requires willingness to occasionally work a flexible schedule as needed by the department.

Full Time Part Time:

Full Time


EEO Statement:

Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.




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Job No:
Posted: 4/15/2021
Application Due: 5/1/2021
Work Type: Full Time