Administrative Coordinator I

Job description




Administrative Coordinator I

FLSA status:


Hiring Salary:

$3,128 – $4,568 per month

Occupational Category:



Office of University Advancement

Open Date:


Open Until Filled:


Educational and Experience Requirement:

Bachelor’s degree in related field. Two years relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position:

Performs advanced administrative support duties for the Associate VP of Development.

Primary Responsibilities:

Performs advanced administrative support duties for the Associate VP of Development and provides donor relations and administrative support for major gift officers. Processes correspondence and answers requests of a complex nature; referring matters which are highly complex, controversial, or specialized to the appropriate authority level. Determines work priorities, develops schedules, and plans the processing of work. Provides considerable independent judgment in the management of an office. Coordinates calendar and appointment schedule and responsible for maintaining a calendar of all meetings. Provides administrative assistance by relieving the office or department of a large volume of complex decisions. Provides supervision of staff in the operation of the department. Responsible for maintaining accurate records of assigned personnel. Makes complex office decisions within related area according to policy with minimum supervision. Prepares financial, statistical and complex factual information from a variety of sources. Serves as liaison between other university departments. Counsels others regarding University structure, policies, rules and procedures within specialized field. Responsible for the maintenance of extremely accurate records and information for various administrative requests. May be responsible for accounting, budgeting, and purchasing. Interprets policies and explains procedures relating to activities performed in the department. Performs other related duties as assigned.

Other Specifications:

Must have strong writing and verbal skills that convey accurate, effective, and efficient communication. Strong analytical, organizational, and interpersonal skills are essential. Must have the ability to work effectively and multi-task in a fast-paced, deadline-driven environment. Must have the ability to work independently and in team-based environment. Must have the ability to handle highly confidential information with discretion. Position requires the capability to work a flexible schedule as needed. Some evening and weekend work required. Requires proficiency in Microsoft Word, Excel and PowerPoint. Requires detailed knowledge of University infrastructure, policies and procedures. Requires thorough knowledge of office systems. Must have the ability to solve operational problems and make suggestions for process improvement.

Full Time Part Time:

Full Time


EEO Statement:

Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.




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Job No:
Posted: 4/15/2021
Application Due: 4/21/2021
Work Type: Full Time