Administrative Associate - Haslam College of Business

Knoxville, TN
Apr 15, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Regular Full-Time, Market Range 06

The Haslam College of Business (HCB) at the University of Tennessee, Knoxville, invites applications for a full-time, non-exempt Administrative Associate in the Department of Marketing.  Reporting directly to the Department Head, the position functions as the office manager, manager of the administrative support team, supervisor of student employees, and personal assistant to the department head. 


    •    Provide a broad range of administrative functions to support department and faculty activities
    •    Coordinate and track student enrollment numbers
    •    Organize and compile date for annual reports
    •    Coordinate, schedule, assemble and distribute agenda, provide requested materials, and reserve space for faculty meetings
    •    Process hire, transfer, and termination paperwork for faculty, lecturers, staff, students, and visitors
    •    Coordinate and process all paperwork, organize campus visits for candidates, and manage onboarding process for faculty searches
    •    Maintain faculty committee assignments
    •    Assist with organizing tenure and annual review process for faculty
    •    Provide guidance and work direction to student assistants
    •    Research and coordinate with responsible campus units to ensure facility maintenance, department office space updates, and hardware/software orders as needed, including purchasing
    •    Organize, maintain, and ensure security of departmental records in compliance with records retention policies
    •    Review and edit documents for publication
    •    Schedule meetings and make room reservations
    •    Assist Financial Associate with budget processes as needed
    •    Other duties as assigned

Required Qualifications and Experience: 

    •    High School diploma or GED
    •    Minimum 5 years of professional experience in a position requiring similar administrative and supervisory skills

Desired Qualifications and Experience: 
    •    Associate’s degree or some college coursework preferred or Bachelor’s degree in a related field

Knowledge, Skills and Abilities:

    •    Communication skills
    •    Organizational skills
    •    Ability to multi-task
    •    Knowledge of UT policy and procedures
    •    Ability to solve problems
    •    Strong interpersonal skills
    •    Ability to easily learn and apply software
    •    Proficiency with Microsoft Office, IRIS, Adobe Acrobat Professional

Application Process: 
The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University. Screening of applicants will begin immediately and will continue until the position has been filled. 

Interested individuals should provide a cover letter addressing professional experience relevant to each required minimum qualification, a resume, and complete contact information for 3 professional references.

All qualified applicants will receive equal consideration for employment and admissions without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.
Eligibility and other terms and conditions of employment benefits at The University of Tennessee are governed by laws and regulations of the State of Tennessee, and this non-discrimination statement is intended to be consistent with those laws and regulations.

In accordance with the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, The University of Tennessee affirmatively states that it does not discriminate on the basis of race, sex, or disability in its education programs and activities, and this policy extends to employment by the University.
Inquiries and charges of violation of Title VI (race, color, national origin), Title IX (sex), Section 504 (disability), ADA (disability), Age Discrimination in Employment Act (age), sexual orientation, or veteran status should be directed to the Office of Equity and Diversity (OED), 1840 Melrose Avenue, Knoxville, TN 37996-3560, telephone (865)974-2498 (V/TTY available) or 974-2440. Requests for accommodation of a disability should be directed to the ADA Coordinator at the Office of Equity and Diversity.

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-Knoxville
Organization: Marketing
Schedule: Full-time
Job Posting: Apr 13, 2021, 1:19:30 PM

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