Manager, Finance and Administration

Job description

Position Type:

Permanent Staff (SHRA)

Is this an internal only recruitment?:


Position Title:

University Program Specialist - Journey

Working Title:

Manager, Finance and Administration

Position Number:


Vacancy ID:


Budgeted Hiring Range:


Pay Band Information:

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Salary Grade Equivalent:


Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:


Work Schedule:

Monday-Friday; 8:00am-5:00pm

Department Name and Number:

Ackland Art Museum-520500

Date First Posted:


Closing Date:


Position Location:

Chapel Hill, NC

Position Posting Category:


Department Description:

Featuring a year-round calendar of special exhibitions and dynamic public programs, the Ackland Art Museum on the University of North Carolina at Chapel Hill’s historic campus is a local museum with a global outlook that bridges campus and community. Admission to the Ackland is free and accessible to all. The Ackland’s holdings include more than 18,000 works of art. The collection spans all cultures and time periods, showcasing the breadth of human creativity. A vital teaching resource, the museum’s mission is the art of understanding. Visitors can connect with the complexity and beauty of the wider world by getting close to art – the familiar, the unexpected, the challenging.

Equal Opportunity Employer:

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position Description:

The Manager of Finance and Administration position supports all financial and business processes for the Ackland Art Museum.

Minimum Education and Experience Requirements:

Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Skills, Knowledge and Abilities:

Professional Knowledge: Knowledge of program policies, procedures, technology, best practices, and their theoretical bases; ability to interpret and apply a variety of interrelated policies, procedures, and programs for clients and to address clients’ non-routine issues. Knowledge of new theories, trends, laws, or precedents demonstrated by recommending and implementing improvements or necessary changes to policies, procedures, and/or programs.

Program/Project Administration and Consultation: Ability to administer and/or manage a program with established guidelines and standards in its entirety or to administer several components of a multi-faceted program. Ability to ensure program accountability; to define scope, goals, tasks, deliverables, timelines, tools, and resources; to assess the needs of the work unit or project; to determine any gaps and recommend changes in procedures, workflow, and work assignments to improve efficiency and effectiveness in performance of individuals and the work unit as a whole; to develop and monitor program databases, schedules, and reports; to ensure accuracy of data and compliance with program standards; to perform professional program administrative duties including technical decisions; to collaborate in the development and completion of grants and contracts, and to administer pre- and post-award agreements, and prepare related grant reports as required.

Information Analysis and Decision-making: Ability to analyze business operations and/or financial statements for overall program administration; to develop initiatives to meet program/project needs and objectives; to assess and resolve unprecedented problems that require research and review of policy and procedures for the program or assigned components; and to resolve problems or compliance issues, based on delegated authority.

Communications and Marketing: Ability to maintain and enhance professional relationships to increase credibility for building support and reaching consensus when explaining and interpreting program policies and procedures within assigned areas; to convey sensitive information or decisions to clients; to work toward mutual resolutions that are in the best interests of the organization and across organizational lines; to promote and market assigned areas and persuade clients of the needs and beneficial outcomes of the program; to plan and implement marketing strategies and functions; to apply creativity to development of strategies and functions; to take a lead in presentation of products and cultivation of donors; to develop and conduct multiple training programs to meet organizational training needs; to prepare teaching plans and materials; to identify objectives and provide instructions in a variety of training disciplines, which include and encompass all levels of work.

Leadership: Ability to develop and manage a program/project plan; to provide consultation on issues and requests for clients; to consult with higher-level professionals to discuss alternative solutions; to supervise staff; and to development and implement short- and long-term strategies consistent with program goals.

Preferred Qualifications:

Bachelor’s degree in Finance, Accounting, Business, or related field and a minimum of 3 years of experience of fiscal management experience.
Ability to align accounting practices with University, state, and federal policies and regulations.
Demonstrable experience with Office 365, database management, and presentation applications.
Advanced spreadsheet and data analysis experience, including manipulation of large data sets, to analyze, summarize, and present financial and narrative information clearly.
Excellent verbal and written communication skills.
Effectively performs duties and responsibilities with attention to detail and support for organizational policies.
Experience prioritizing, organizing, and performing multiple work assignments simultaneously.
Ability to plan, organize, and schedule in an efficient, productive manner and target projects or initiatives that require special attention and focus on key tasks when faced with limited time and/or resources.
Ability to develop and implement policies, procedures, goals, and objectives.
Experience with the University’s financial systems including ConnectCarolina, Infoporte, etc., preferred.

Position/Schedule Requirements:

Evening work occasionally, Night work occasionally, Overtime occasionally, Weekend work occasionally

Stimulus/ARRA Funded:





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Job No:
Posted: 4/14/2021
Application Due: 4/21/2021
Work Type: Full Time