Executive Assistant to the President

Location
Conway, SC
Posted
Apr 14, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Classification Title:

Administrative Coordinator II

Classification Code:

AH15

Pay Band:

6

Internal Title:

Executive Assistant to the President

Department:

President's Office

Position Type:

PCLS - Slotted Classified

Full or Part Time:

Full-Time

Basis:

12 mo.

Hours per week:

37.5 hours per week

Normal work days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal work hours:

8:30 am - 5:00 pm (37.5 hrs)

Does this position require driving?:

No

Does this position require a credit check?:

No

Job Details:

Executive Assistant to the President

Coastal Carolina University is seeking candidates for the position of Executive Assistant to the President (Administrative Coordinator II). The position, reporting to the President, directs administrative and operational activities within the Office of the President.

Duties include but, are not limited to: coordinating general administrative functions and managing budgets for the Office of the President; monitoring budget compliance and consulting with various areas regarding the availability of funds and preparation of funding requests; serving as procurement card liaison; primary purchaser for the Office of the President; coordinating administrative/operational functions in the Office of the President (calendar management, travel, appointment screening, mail distribution, etc.), developing correspondence, reports and presentation materials for the President; developing and maintaining donor relation processes for the Office of the President; interpreting University policies/procedures in order to serve as a resource for the various areas of University; serving as principal liaison between the President and other administrators; investigating, troubleshooting and resolving complex matters that arise in a timely manner; communicating with high-level external constituencies and organizations on behalf of the President, in collaboration with the Chief of Staff; conducting complex special assignments for the Office of the President; and performing other duties as assigned by the President.

Requirements: A bachelor’s degree and extensive administrative experience at the executive level are required. Additionally, a successful candidate should possess: knowledge of principles and procedures of office administration; proficiency in office technology operation to include: MS Word, Excel, PowerPoint, Outlook, MS Teams, Zoom and other web-based applications; excellent organizational, verbal and written communication skills; the ability to comprehend and implement complex oral and written instruction(s); and the ability to handle highly confidential information, multiple tasks and regular interruptions.

Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, just nine miles from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 10,000 students from 47 states and 61 nations. The University is accredited by the Southern Association of Colleges and Schools to award the baccalaureate and selective master’s degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in educational leadership, and Ph.D. degrees in Marine Science and Education.

Coastal Carolina University is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.

Interested applicants must submit cover letter, resume, and contact information for three professional references online at: https://jobs.coastal.edu/ or online in the Office of Human Resources and Equal Opportunity at Coastal Carolina University, Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m. Review of applications will begin immediately and continue until position is filled. To ensure full consideration, application must be received before April 23, 2021.

Coastal Carolina University is an EO/AA employer.

Administrative Coordinator II (AH15/146750), full-time position with benefits. SC State pay band: 06. Normal work hours: Monday through Friday, 8:30 a.m. to 5:00 p.m. Must be flexible to meet the special scheduling needs of the University. Position may require periodic evening and weekend work. Overnight travel may be required occasionally.

https://jobs.coastal.edu/postings/11568

FTE-S00389P

Required Qualifications:

Bachelor’s degree; extensive administrative experience at the executive level are required.

Knowledge, Skills & Abilities:

Proficiency in office technology operation, software applications (word, excel, access, power point), meeting logistics and itinerary management is required. The ability to communicate and disseminate information orally and in writing in a clear and articulate manner. Demonstrated experience in maintaining confidential information. Exceptional organizational skills, strong critical thinking skills, the capacity to identify and address matters critically and timely and strong interpersonal skills are also necessary.

Additional comments regarding this position:

Position may require evening and weekend work. Overnight travel may be required occasionally.

Posting Number:

FTE-S00389P

Number of Vacancies:

1

Desired Start Date:

06/01/2021

Job Open Date:

04/13/2021

Open Until Filled:

Yes

Quicklink for Posting:

https://jobs.coastal.edu/postings/11568