ADMINISTRATIVE ASSOCIATE II
ADMINISTRATIVE ASSOCIATE IIDepartment:
UHC AdministrationAbout the University of Georgia:
The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.Posting Type:
Benefits EligibleFull/Part time:
Full TimeAdditional Schedule Information:
Monday through Friday 8:00 am until 5:00 pmAdvertised Salary:
$34,000 AnnualPosting Date:
04/06/2021Open until filled:
YesProposed Starting Date:
05/01/2021Location of Vacancy:
Athens AreaEEO Policy Statement:
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).Classification Title:
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.Preferred Qualifications:
Associate degree or bachelor’s degree in Business or a related field.
3-5 years progressively responsible experience in administrative office positions.
The Administrative Associate for Support Services is a professional, administrative position within the UHC. This position is responsible for effectively providing administrative support to the Director of Finance and Support Services as well as Support Services Managers. The position involves extensive and detailed knowledge of UHC and UGA policies and procedures and the ability to make appropriate judgment decisions in the absence of the Director of Finance and Support Services. The position involves the ability to communicate appropriately and professionally with diverse groups of staff. The incumbent is expected to possess active listening skills to help resolve patient/client and employee requests/issues. The position also involves managing multiple projects and tasks simultaneously, establishing priorities, and responding quickly and effectively in stressful situations.Knowledge, Skills, Abilities and/or Competencies:
Exceptional verbal and written communication skills. Outstanding organizational skills with attention to detail and record keeping. Manage multiple projects and interruptions. Respect for confidentiality of patient and employee information. Positive representative of UHC and Support Services. Interact with students and their family members, UGA and UHC employees, UGA administration, visitors, and external partners and inquirers in a pleasant and effective manner. Knowledge of UGA office practices and procedures. Appropriately and professionally correspond on behalf of Support Services and UHC via email. Demonstrated competency in using Microsoft Office Suite and 365 and Adobe. Manage electronic calendars and meetings via Outlook. Efficiently and effectively manage large volumes of electronic data and files via shared drives, the internet and an internal intranet. Knowledge of UGA budget process and utilizing and manipulating Excel spreadsheets. Typing proficiently.Physical Demands:
Utilize standard computer keyboard and office equipment.
Remain seated for long durations during an 8-hour shift.
See objects closely, as in reading.
Push/pull objects with minimal effort continuously, moderate effort frequently, and maximum effort occasionally.
Perform motor skills.
Lift up to 25 pounds occasionally.
NoIs this a Position of Trust?:
YesDoes this position have operation, access, or control of financial resources?:
NoDoes this position require a P-Card? :
NoIs having a P-Card an essential function of this position? :
NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?:
YesDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):
YesCredit and P-Card policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.Duties/Responsibilities:
Provides administrative and organizational assistance for the Director of Finance and Support Services: Serves as administrative support for Environment of Care Committee, Pharmacy & Therapeutics Committee, and other ad hoc committees as needed. Assists with compiling information for reports and printing/distributing reports. Provides support for UHC Emergency Preparedness. Maintains potential injury causing event, hazard assessment, and hazardous chemical documentation. Prepares and distributes monthly Patient and Client Utilization Report. Maintains and updates Support Services policy and procedure manuals. Provides administrative and organizational assistance for the Support Services managers. Schedules meetings and appointments. Organizes files so items can be readily retrieved. Prepares after-hours telephone directory. Prepares office signage throughout the building. Maintains vehicle reservation log and vehicle keys, state credit cards, and parking passes. Tracks and maintains accurate and complete employee files related to annual training, continuing education and required vehicle usage documents. Collaborates with UHC human resources in maintaining employee competency records. Assists in compilation of information and preparation of annual budget. Prepares correspondence as needed. Maintains recurring dates document. Completes all required UGA training programs. Completes UHC Annual Training and demonstrates understanding, skill, and compliance with all required competencies.Percentage of time:
Provides reception and administrative function: Serves in reception for Support Services administrative function: Serves in reception for Support Services and administrative support for UHC Administrative Suite in a gracious and professional manner. Answers phone for Support Services and Administrative Suite. Assists students, faculty, staff, and other guests as needed. Collaborates in office functions and responsibilities with other administrators and is accountable to the UHC leadership team.Percentage of time:
Processes Reimbursements and P-Card Statements: Prepares requests for travel/licensure authorizations and expense reports. Processes and records equipment requests and P-Card statements. Provides guidance and assistance as needed.Percentage of time:
Contributes to the Service Culture: Consistently demonstrates an understanding of the importance of service excellence in the work of the Health Center, with both internal and external customers. Demonstrates competencies required of all UHC employees. Demonstrates appropriate skills as indicated by job role. Demonstrates understanding of age-related and cultural needs of the UHC patient/client population. Participates in continuing education, training and professional development activities. Demonstrates effective leadership skills and supports UHC mission, vision and values. Exhibits professional knowledge, self-direction, accountability, and the using sound judgment. Demonstrates professional presentation in dress and work habits. Demonstrates commitment to organizational goals and the improvement of patient care.Percentage of time: