Sr. Finance and Grants Management Analyst

Job description

Sr. Finance and Grants Management Analyst

Stanford University

Job Number:

The Departments of Neurology and Neurosurgery are seeking applicants for the position of Sr. Finance and Grants Management Analyst. Neurology has been a center of excellence for more than four decades and includes over 140 faculty members with primary academic appointments in the department at our four outstanding teaching hospitals and health care systems. Neurosurgery is comprised of 60 neurosurgeons and research faculty, and is consistently ranked among the best centers in the nation for neurosurgery.

We are actively seeking a highly motivated Sr. Finance and Grants Management Analyst to join the Finance Team to oversee the financial management of the growing numbers and complexity of sponsored research projects. The Senior Analyst will work under the general supervision of the Research Manager and will manage post award activities and perform complex finance functions and activities requiring advanced knowledge and application of internal policies, external regulations, precedents, and systems. The candidate will have the ability to multi-task and be extremely detailed oriented, self-motivated and team oriented. He/she must also have excellent communication skills that allow high level interactions with a diverse academic and medical community.

Duties include:

  • Perform highly analytical, complex finance and control functions; multi-dimensional and complex reconciliations and related analysis; prepare or review and approve complex transactions and higher level dollar value transactions.
  • Oversees large portfolio of Federal & Non-Federal grants, fellowships, faculty start-up funds, gifts, and endowments. Create models to track & forecast staff effort and expenditures on the numerous sponsored research projects, develop budgets and monitor the portfolio of studies and make projections about future needs.
  • Financial Administrator of $11MM CIRM grant. Perform all financial duties including monitoring of costs, budgeting & forecasting, variance analysis, etc. Acts as a member of the executive committee that meets to discuss project status & finances. Makes recommendations based on financial outlook on all areas of grant.
  • Use multiple tools efficiently and effectively to setup management research projects, track invoicing, and appropriately allocate funds received on fixed-price projects.
  • Research, and synthesize data; interpolate results from large amounts of data, identify trends in data, draw conclusions, develop solutions, present and implement recommendations, and create follow up analysis.
  • Develop complex budget and forecasting scenarios, long-range planning and analyses for financial reporting and presentations; design and to develop ad hoc reports for revenues, expenses, fund balances, accounts receivables, labor schedules, (and other metrics) to present real-time financial data.
  • Prepares complex financial projections for faculty by reviewing current financial status, forecasting future financial scenarios and suggesting alternative spending plans to avoid any overdrafts, approving payments for expenditures maintaining accounting records and reconciliations. Makes overall recommendations to Faculty/Principal Investigators based on financial outlook of portfolio of funding sources.
  • Review, design, and implement appropriate internal control programs, research new regulations, and implement approved changes. Manage compliance program for area of responsibility, interpret internal policy and external regulations, and create and/or review complex compliance reports. Understand, interpret, apply, and advise on governmental and industry regulations as well as University policies and procedures to Principal Investigators (PIs), clinical trials coordinators, administrators, related support staff, and third parties.
  • Lead and execute unit or cross functional projects and teams, make decisions regarding projects and programs affecting operational effectiveness, policies, or processes. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, RMG, clinical trials coordinators and other departments.
  • Lead and support unit and organization strategy and process improvement initiatives by participating in department or school wide LEAN/process improvement initiatives in post-award sponsored research management.
  • Provide training on new financial systems. Represent organization to client group(s) and external partners; serve as subject matter expert on matters that involve complex technical, financial, or subject matter expertise.
  • Train, coach, and review the work of new financial analysts and research administrators upon request. Contribute primarily through applying individual expertise.

* - Other duties may also be assigned


Bachelor's degree and six years of relevant experience or combination of education and relevant experience.

  • Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
  • Advance proficiency in CRISP and Stanford A/R systems processes
  • Advanced knowledge of Enterprise Resource Planning and financial systems; internet and computer literacy.
  • Knowledge of GAAP.
  • Advanced professional communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences, client groups, and management.
  • Strong project management skills and ability to contribute to or lead part of a multi-functional team.


  • Constantly sitting.
  • Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
  • Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
  • Rarely reach/work above shoulder.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Routine extended working hours during peak cycles; travel to school/unit sites across university.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Additional Information
  • Schedule: Full-time
  • Job Code: 4112
  • Employee Status: Regular
  • Grade: J
  • Requisition ID: 89134


Location: School of Medicine, Stanford, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job No:
Posted: 4/13/2021
Application Due: 5/10/2021
Work Type: Full Time