Human Resources Associate

Job description


Posting Number:


Classification Title:

Administrative Coordinator I

Internal Title:

Human Resources Associate



Work County:



College of Arts and Sciences


CAS College of Arts and Sciences

Band :


Advertised Minimum Salary :


Advertised Salary Range:


Part/Full Time:

Full Time

Hours per Week:


Work Schedule:

Monday through Friday from 8:30 am – 5:00 pm, with one hour for lunch.

Must be willing to work a flexible schedule to meet the needs of the department.

Type of Staff Position:

Full-time Equivalent (FTE)

Basis :

12 months

Job Search Category:


About UofSC:

The University of South Carolina System is comprised of the state’s flagship university in Columbia (founded in 1801 and currently one of the top 50 “Best Colleges” according to U.S. News and World Report), three regional comprehensive universities (USC Aiken, USC Beaufort and USC Upstate), and Palmetto College consisting of four two-year campuses (USC Lancaster, USC Salkehatchie, USC Sumter, USC Union and Fort Jackson/Extended University). Together, the USC System institutions offer more than 450 degree programs on campus and online and are uniquely positioned to meet the state’s educational, cultural, health and research needs. The System employs nearly 14,000 people who work daily to improve the lives of students, fellow South Carolinians and the world. Our diverse engaged faculty and staff enjoy a dynamic and intellectually stimulating work environment.

Diversity Statement:

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefit Eligibility Type:

Full-Time Equivalent (FTE)

South Carolina Retirement:


State Insurance Programs:


Annual Leave:


Sick Leave:


Advertised Job Summary:

The Human Resources Associate will assist with the human resources operations of the College of Arts and Sciences, by providing support to the Director of Human Resources and performing HR actions as needed and/or requested.
Serving as the College HR/Division Contact for assigned units, the HR Associate will coordinate, at the College level, the HR processes for hiring and reappointing FTE positions, research grant positions, affiliate appointments, dual appointments, time-limited positions, temporary employees (including providing assistance in processing TFACs and Adjuncts), and students.
For assigned units, employee will provide guidance to the HR Contacts with Summer ECOM processes and procedures and receiving approval at the College level for these actions. Other duties will include generating offer and reappointment letters, making photocopies of various documents, filing, conducting research to process, complete, and submit various HR actions, updating several spreadsheets, etc.
Will review documents for accuracy and forward to the appropriate University Offices for final approval. Will assist the Director in reviewing and approving various human resources actions, including but not limited to, creating, updating, and/or reviewing position descriptions, reviewing and approving job requisitions, processing new hire actions.
In coordination with the Director, will provide assistance with all faculty review processes (third year review, tenure and promotion, post tenure review) to faculty and department staff.
Contribute to the overall success of the College of Arts and Sciences by performing all other duties and responsibilities as assigned.

Minimum Qualifications (Classified and Unclassified positions):

Bachelor’s degree and 6 years related experience in business management, public administration, or administrative services; or equivalency.

Preferred Qualifications:

Experience working in Higher Education Human Resources is preferred.

Experience with PeopleSoft HCM and PeopleAdmin is also preferred.


Considerable knowledge of policies and procedures related to the University’s faculty personnel operations, faculty review processes, academic affairs (ACAF) as it relates to faculty, fiscal operations and general management techniques and principles. Ability to analyze and present idea in a clear and concise manner, both orally and in writing. Strong team player skills and the ability to work harmoniously with a diverse workforce. Must have writing skills sufficient to compose and edit a variety of documents using correct spelling, grammar, and punctuation with the ability to pay close attention to detail and proofread work carefully. Proficiency in MS Office (MS Excel and MS Word, in particular). Good organizational, time management, customer service and problem-solving skills and the ability to work accurately and meet deadlines with frequent interruptions. Work requires initiative and independent judgment. Must be proactive and creative, identifying process improvement opportunities. Ability to maintain electronic and hard copy records and files for easy access and retrieval. Ability to possess thorough knowledge of University Policy and Procedures. Can handle sensitive information with the highest degree of integrity and confidentiality.

Safety Sensitive or Security Sensitive:


Hazardous weather category:


Number of Vacancies:


Job Open Date:


Job Close Date:


Open Until Filled:


Special Instructions to Applicant:

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by May 10, 2021.

Quicklink for Posting:

EEO Statement:

The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.




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Job No:
Posted: 4/13/2021
Application Due: 5/10/2021
Work Type: Full Time