Office Specialist

Job description

Job Title: Office Specialist
Location: Augusta University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 225579

Required Qualifications Associate's degree from an accredited college or university and one year of experience.
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization is required and a minimum of four years' progressively responsible office support experience.Knowledge, Skills, & Abilities
  • Ability to maintain confidentiality
  • Excellent interpersonal, written and verbal communication skills
  • Proficient in Microsoft Office and other computer software/databases
  • Detail-oriented with strong organizational, prioritization and multi-tasking skills
Preferred Qualifications Bachelor's degree from an accredited college or university; Experience interacting with students; grant research experience; Box computer experienceResponsibilities The duties include, but are not limited to:
  • Associated American Dental Schools Application Service (AADSAS) liaison for DCG; Monitor AADSAS database to manage incoming DCG applications for review and processing; Document DAT scores, reference letters, irregularities, professional relations, initial gatekeeper for determine, through analysis of data which applicants go forward in process for acceptance consideration; Manage Box account
  • Provide backup to Administrative Assistant to the Associate Dean which includes: sending out excused absences for students, calendar management, making room reservations, proofing documents, ordering lunches, keeping office common area neat and tidy and distributing material to students; Assist with graduation invitations and correspondence; Retrieve, sort and distribute incoming departmental mail
  • Process accepted applicants background checks; Coordinate background check process through "Certifi"; Order lab coats for incoming students
  • Point of contact for Georgia resident rejection applicants to determine what follow-up is needed: appointment, phone call and/or tour
  • Management of student admission applications; Verify applicant data, compilation, summarization and creation of reports/correspondences from a variety of sources for internal and external use; Prepare applicant files for admissions committee and send out supplemental application to qualified applicants; Sort, file and track all applicant folders and add Banner information
  • Participate in planning/implementation of projects such as ADEA Virtual Fair, Majorfest, applicant interviews, student programs, foreign exchange student program and other events
  • Assist with creation, preparation and submission of extramural
  • Manage and maintain department website and webpages
  • Administer Office of Students, Admissions and Alumni Services (OSAAS) mail and central email account, responding to or redirecting messages as appropriate
  • Answer incoming phone inquiries to provide basic information related to the student admission's process for DCG; Interact with business associates, alumni and students on various issues related to student admission to the College of Dental Medicine on behalf of the Associate Dean and Director of Admissions
  • Receive and post career opportunities to Dental professionals' website; Review submissions for accuracy, clarity and legitimacy prior to posting; Monitor website for timeliness and maintain through additions and purging
  • Assist with yearly contract renewals with offsite dental clinics for student rotations; Coordinate visits and tours for prospective students and/or related to student admissions; Develop and renew contract with a background screening company to administer for annual admissions cycles in order to stay within University guidelines
  • Perform all other related duties/tasks as assigned
Shift/Salary Shift: Days/M-FPay Grade: 9Salary: $13.00/hr Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: 04/01/2021 - Until FilledConditions of Employment All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.Other Information This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success."Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.




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Job No:
Posted: 4/13/2021
Application Due: 8/1/2021
Work Type: Full Time