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Office Administrator-Early Settlement Mediation

Employer
Oklahoma State University-Oklahoma City
Location
900 N Portland Ave Oklahoma City, Oklahoma, 73107 United States

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Position Details

Req ID:

req9175

Position Title:

Office Administrator-Early Settlement Mediation

Position Type:

Temporary/Seasonal

OSU Campus:

Operations VP

Department:

Operations VP

Location Address:


900 N Portland Ave
Oklahoma City, Oklahoma, 73107
United States

Hiring Supervisor and Contact Info:

Lauren Craig-O’Brien Hiring Range:
(Contingent upon available funding):

15.00 - 15.00, Hourly

Work Schedule:

Varies

Job Summary:

JOB FUNCTION:
The OfficeAdministrator of the Early Settlement Mediation program works under direct supervisionof the Director to support the operational activities and professional servicecoordination for the OklahomaCounty Early Settlement Mediation program. This position is responsible for staffing theOklahoma County Courthouse (Downtown Oklahoma City). Duties include conducting mediation, sendingout a weekly calendar with small claims mediation opportunities, providingsupervision over volunteer mediators when they mediate, communicating with thejudge’s court staff, logging volunteer mediator hours, and ensure availabilityof required documentation.

This position will be housedin the Early Settlement Mediation office located at the Oklahoma CountyCourthouse in downtown Oklahoma City.

ESSENTIALDUTIES AND RESPONSIBILITIES:

    Coordinate mediation services under the direction of the Director.
    Develop relationships with community volunteers and organizers.
    Develop relationships with judges, staff and attorneys.
    Attend training and obtain/maintain certification in basic mediation.
    Maintain a month case log for small claims cases to be used for reporting to the State Director of Dispute Resolution and Supervisor, OSU-OKC.
    Completes all mandatory.
    Performs other duties as assigned.

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Special Instructions to Applicants

Resume and cover letter are required for full consideration.Official transcripts will be required upon hire.This is a 15 hour per week, temporary position.

Education & Experience

Position Qualifications:

MINIMUM QUALIFICATIONS

EDUCATION:
High School diplomawith qualified experience or Associates Degree in counseling, public service, justiceand/or equivalent work experience.

WORK EXPERIENCE:

    Demonstrated verbal and written communication skills in support of a public program.
    1 – 2 years’ experience in professional program support, operational reporting and case management (preferred).
CERTIFIACATIONS/LICENSES:
Must have current driver’s license

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Demonstrated organizational ability and experience in case management.
  • Ability to prioritize, resolve routine issues, multi-task, and maintain schedules and deadlines. Ensure any complex issues are brought to the immediate attention to the Director.
  • Candidate must be an active listener and possess excellent communication and interpersonal skills.
  • Evidences a history of demonstrating ethical and professional behavior.
  • Ability to self-manage and identify areas of need to the Director and complete day-to-day activities.
  • Excellent and proven experience working in Microsoft Office suite including Excel.
  • Passion for assisting customers and representing the OSU brand with positivity and professionalism
  • Evidences a history of demonstrating ethical and professional behavior
PREFERRED QUALIFICATIONS:
  • Bachelor’s degree in public service, justice and or workexperience in supporting conflict resolution programs preferred.
  • Current student in College of Law.
  • Trained as a mediator through the Early Settlement program (preferred).

WORKING CONDITIONS:

Must be able to work a flexible schedule to ensure office coverage during volume periods including 8:15 – 11:30 am M-F
Work will be performed in an office environment with a significant amount of public contact, in person, by telephone and via email.
Local travel may be required.
Must have a valid Oklahoma driver’s license and be able to drive to and from various other locations.
PHYSICAL REQUIREMENTS:

Must be able to handle high volume of phone calls, emails and in person inquiries.
Duties require extended periods of sitting, talking, listening and computer usage.
Requires possible lifting of up to 25 lbs. (If an object weights more than 45 lbs., OSU-Oklahoma City requires this to be a two-person lift).

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.

#ZR

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.


Organization

Oklahoma State University is a modern land-grant system that prepares students for success. Orange is the Answer. Through leadership and service, OSU improves the lives of people in Oklahoma, the nation and the world. OSU has more than 35,000 students across its five-campus system with students from all 50 states and around 120 nations. Established in 1890, OSU has graduated more than 264,000 students to serve the state of Oklahoma, the nation and the world. 
 

Oklahoma State University-Oklahoma City (OSU-OKC) is part of the modern land-grant system of Oklahoma State University. OSU-OKC is a two-year public institution, offering more than 50 degrees and certificate options. Through quality education, a supportive environment, leadership training and service opportunities, OSU-OKC trains students to work and educates them to lead. OSU-OKC graduates are found throughout the community serving as police officers, firefighters, nurses, teachers, healthcare professionals and business owners. osuokc.edu

      
Oklahoma State University is an Affirmative Action/Equal Opportunity/E-verify employer committed to diversity. All qualified applicants will receive consideration for employment and will not be discriminated against based on age, race, color, religion, sex, sexual orientation, genetic information, gender identity or expression,  national origin, disability, protected veteran status or other protected status. Oklahoma State University campuses are tobacco and vapor-free.

Company info
Telephone
405-945-3206
Location
900 N Portland
Oklahoma CIty
OK
73107
US

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