Administrative Assistant 3

Job description

Job Title:

Administrative Assistant 3


Ankeny Campus

Job Number:


Employment Date:

As soon as possible

Job Category:

Support Staff Positions

Application & Position Contact Information:

Human Resources at (515) 964-6479 or [email protected] for information concerning the application process. Tara Connolly at 515-964-6447 or [email protected] for information concerning the position or your status once the position has closed.

Salary Information:

HIRING RANGE: $22.41-$26.37 per hour based on experience.
Pay Grade: C3

Job Summary:

Perform administrative support of considerable difficulty, diversity, scope, depth and confidentiality in assisting the Executive Director of Foundation in carrying out responsibilities for the Foundation department.

Essential Functions:

Serve as liaison between the administrator, departmental staff, and college departments. May serve as an office manager providing work direction to work study, student and/or non-regular employees.

Prepare and process personnel and payroll documents, maintain attendance records, and monitor leave usage. Prepare or review and process work orders, purchase orders, expense reports, and requests for pays; order and maintain supplies.

Greet and screen office visitors and callers, resolving matters or making referrals as appropriate. Maintain appointment schedules and make time commitments and travel arrangements. Plan and schedule meetings involving internal and external participants.

Assist in budget preparation by gathering fiscal data and compiling projections. Maintain budget accounts, monitor expenditures, and initiate budget and journal transfers.

Compose or prepare correspondence, minutes, reports, statistical documents, class schedules, faculty loads, etc. Read, sort, and distribute incoming mail and process outgoing mail; organize and maintain operational files.

Perform other duties as assigned.

Required Qualifications:

High school graduate or equivalent.

Three years of clerical or general office experience. Post-secondary education in any field may substitute for up to one year of the required experience. Fifteen semester credits are equivalent to six months of experience.

Strong communication skills.

Strong data entry skills.

Ability to plan, organize and manage time.

Demonstrated ability to establish and maintain a professional working relationship with a wide variety of individuals coming from diverse backgrounds.

Knowledge of current software applications.

Desired Qualifications:

Post-secondary education.

Experience in an educational institution.

Experience with event planning and organizing/scheduling meetings.

Ability to handle multiple projects and meet deadlines in a fast-paced work environment.

Demonstrated ability to work independently and as a team player.

Experience working in a fundraising organization.

Experience working with Raisers Edge software.

Experience and commitment to working with diverse populations.

Physical Requirements:

• Sit
• Lift Floor to Waist < 10 lbs
• Carry < 10 lbs x 100 ft
• Push/pull horizontal 10 lbs x 18 in
• Lateral Pinch
• Forward reach
• Crouch
• Neck Flexion, Extension & Rotation
• Fine Motor Coordination
• Hand & Foot Coordination
• Stand
• Ability to be Mobile

Mobility accommodations will be reviewed on a case-by-case basis and determined by the essential functions of this position.

Physical Demand Category:


Post offer, Pre-Employment Physical Test:


Work Schedule:

Monday-Friday, day hours. Occasional evenings and weekends.

Posting Date:


Deadline for Submitting Applications:


Open Until Filled:


Special Instructions to Applicants:

DMACC is an Affirmative Action/Equal Employment Opportunity employer and embraces diversity. Women, minorities, individuals with disabilities and veterans are encouraged to apply. Individuals with disabilities desiring a reasonable accommodation in the application process should notify Human Resources at 515-964-6301 or by email [email protected]

THIS VACANCY REQUIRES: A complete DMACC Employment Application (personal information, educational history, employment history, and supplemental questions). Incomplete applications and commenting “See Resume” will not be accepted. The application form will be used to screen applicants for required qualifications.

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Job No:
Posted: 4/10/2021
Application Due: 4/23/2021
Work Type: Full Time