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Associate Director of Prospect Management and Research Analysis

Colby College
Colby College

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Job Details

Job location: Colby College

Employment Type: Full-time
Posted data: 2021-06-21
Req: R0000242
Job DescriptionDepartment:Advancement ResearchPay Rate Type:SalaryEmployee Type:Job Summary:College Advancement
Full-Time, Exempt, Salaried, Administrative Staff Appointment

Over the past five years, outreach efforts to communicate the value and impact of a Colby education have resulted in more than doubling the number of students seeking admission to Colby and setting several institutional records for funds raised. Major initiatives made possible through Colby’s campaign, Dare Northward, are enriching the student experience and positioning Colby’s home city, Waterville, as a destination for the arts and culture.

Propelled by visionary leadership, a compelling array of initiatives, and record fundraising in fiscal year 2017, Colby launched the largest fundraising campaign ever at a liberal arts college—$750 million—in October 2017. With the success of the Dare Northward campaign, the College will be known for a distinctive set of multidisciplinary academic offerings; an even more cohesive and accessible institutional culture for students from all backgrounds; the foremost art and athletic facilities in the educational sector; a welcoming, thriving, and dynamic surrounding community; increased global connections and resulting perspectives; the richest set of universal student experiences to enhance the Colby academic program; and the capacity to support the postgraduate success of every one of their students.

Thus far, more than 22,800 alumni and friends have made donations in support of initiatives such as the downtown Waterville revitalization, academic partnerships, financial aid, and global experiences and internships—collectively raising more than $600 million to date toward the Dare Northward campaign. Colby now ranks as a national leader among the nation’s colleges and universities in alumni giving participation. To learn about the Colby Dare Northward campaign, visit

Working closely with and reporting to the director of advancement research and analysis, the associate director of prospect management and research analysis will oversee and implement strategic prospect research and prospect management initiatives with the Division of College Advancement at Colby College. The associate director will help identify key areas for analysis in an effort to identify potential major and principal gift prospects, to help move prospects through the major gifts pipeline, and to assist in the development of research policies and procedures. Knowledge of prospect research and prospect management is required and a working knowledge of data mining and data analytics is preferred. The associate director will assist with major and principal gift prospect research and have the ability to provide high quality and in-depth biographical, financial, and gift capacity analysis for College leadership and the frontline fundraisers. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.


  • Conduct and provide high quality and in-depth prospect research including biographical and financial information and gift capacity analysis
  • Partner with the Division of College Advancement leadership and frontline fundraisers on special projects as it pertains to prospect portfolios and the division's fundraising initiatives
  • Work with the director to evaluate current processes and recommend ways to develop and implement updated policies and procedures
  • Cultivate and foster partnerships with the frontline fundraising team through researcher/gift officer assignment
  • Prepare for and lead portfolio review meetings with gift officers to assist in portfolio management and building Colby's prospect pipeline
  • Produce executive-level professional confidential research reports, briefings, event briefings, and information packets on individual, corporate, and foundation donor prospects for the frontline fundraisers and College leadership
  • Analyze data within our database and in external vendor tools (e.g. LexisNexis, iWave, and RelSci) to identify potential major and principal gift prospects
  • Ensure complete, accurate, and timely updates of information maintained in Raiser’s Edge as it relates to biographical, business, research notes, and prospect management data
  • Utilize tools to visually present information in a meaningful and impactful way
  • Interpret detailed legal, financial, technical, and trade documents and journals such as court and tax records, annual reports, SEC filings, real estate property files, etc. to help identify potential donors and their capacity to give a philanthropic gift
  • Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice


  • Bachelor’s degree or the equivalent in education and experience
  • A minimum of 3-5 years of prospect research experience in higher education or comparable environment required
  • Experience with Raiser's Edge/NXT/ResearchPoint or comparable constituent relationship management system required
  • Strong skills in MS Office suite and/or Google Docs/Sheets including but not limited to pivot tables and other data and visual analyzation tools
  • Working knowledge of statistical programming (R, Python, etc.) and statistical analysis a plus
  • Experience with project management, drafting policies and procedures, and staff training
  • Ability to effectively use constituent relationship management systems, external vendor tools, and public information to analyze and synthesize complex biographical and financial information in a concise and professional manner
  • Commitment to confidentiality as outlined in Apra's Ethics and Compliance toolkit
  • Excellent interpersonal as well as written and oral communication skills
  • Ability to prioritize work and provide accurate high quality information under tight deadlines
  • Innovative and flexible with an interest in process improvement and advancing the goals of the Division of College Advancement
  • Demonstrated commitment to professional development and growth within the field
  • Competence in advanced skill sets as outlined in Apra's Body of Knowledge preferred
  • Ability to work independently and as a member of a team, establish priorities, and work collaboratively across campus and as a member of a diverse community


This position has significant interaction with staff, peers, vendors, and the Colby community.


General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary.


Interested candidates should apply electronically by clicking the "Apply" button on the Colby Careers website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:

Associate Director of Prospect Management and Research Analysis - Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME 04901-8855


Working at Colby College 

Founded in 1813, Colby is one of America’s most selective colleges. Serving only undergraduates, Colby’s rigorous academic program is rooted in deep exploration of ideas and close interaction with world-class faculty scholars. Students pursue intellectual passions, choosing among 57 majors or developing their own. Independent and collaborative research, study abroad, and internships offer robust opportunities to prepare students for postgraduate success. Colby is home to a community of 1,850 dedicated and diverse students from around the globe. Its Maine location provides easy access to world-class research institutions and civic engagement experiences.

Under the leadership of its new president, David A. Greene, Colby is building on this strong foundation while remaining committed to excellence, to supporting students and faculty at the highest levels, and to the College’s deep liberal arts traditions. This new chapter includes plans for creating innovative academic initiatives and partnerships, strengthening the connections between the liberal arts and the professional world, revitalizing downtown Waterville, and pursuing significant capital projects for performing arts and athletics.

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