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Research Funding Administrator

Employer
The University of Georgia
Location
Athens Area

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Administrative Jobs
Academic Affairs, Research Staff & Technicians
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Posting Number:

S05939P

Working Title:

Research Funding Administrator

Department:

Franklin-Deans Business Office

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department:

The Franklin College of Arts and Sciences Business Office supports that College’s highest priorities by providing professional, responsive and innovative service. By partnering with various central departments as well as other Franklin College administrative groups, the Business Office develops and maintains the Franklin College budget, provides oversight, management and guidance on all business functions, and strives to find effective and creative solutions to support the College’s short- and long-term strategic plans.

Posting Type:

External

Retirement Plan:

TRS or ORP

Employment Type:

Employee

Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

M-F, 8-5

Advertised Salary:

Commensurate with Experience

Posting Date:

04/09/0021

Open until filled:

No

Closing Date:

04/16/2021

Proposed Starting Date:

05/01/2021

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

Classification Title:

Grants & Contracts Professional

FLSA:

Exempt

FTE:

1.0

Minimum Qualifications:

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Position Summary:

The research funding administrator position is considered a hands-on, high-level responsibility position that reports to the Research Project Manager for all research/sponsored accounting including monitoring grant awards for accuracy and compliance with standards and providing post-award guidance. This position serves as the contact for pre and post-award grant administration between the Franklin College Business Office (FCBO) and UGA’s Office of Sponsored Project Administration (SPA). In the pre-award stage, the person in this position closely interfaces with Principal Investigators and Sponsored Programs in the submission of grant proposals. The position provides support for post-awarding activities, such as monitoring grant awards for accuracy and compliance with standards and providing post-award guidance. This position manages and prepares monthly reconciliation reports for the unit’s research/research related accounts and will aid faculty and staff regarding policies and procedures.

Knowledge, Skills, Abilities and/or Competencies:

• Direct experience in the area of research administration or financial project management
• Delegated Limited Submission Authority (DLSA) status typically is expected to be attained at this level within one to two years
• Demonstrated experience to coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines
• Knowledge of pre-award and post-award regulatory requirements
• Familiarity with grant policies related to federal funding agencies
• Strong attention to detail
• Substantially developed interpersonal and teamwork skills to successfully work with diverse groups in an academic environment
• Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness
• Software experience and expertise in:
o MS Office Suite
o Adobe

Physical Demands:

Sitting and working at a computer for long periods of time.

Is driving a responsibility of this position?:

No

Is this a Position of Trust?:

Yes

Does this position have operation, access, or control of financial resources?:

Yes

Does this position require a P-Card? :

No

Is having a P-Card an essential function of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?:

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):

Yes

Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities:

• Serve the Franklin College faculty in preparing and processing highly complex grant proposals, assist with proposal development, and non-typical reporting requirements utilizing the eportal
• Assist faculty, staff and graduate students in propose/application development, preparation and submission (both new proposals and proposal for additional funding to existing agreements)
• Serve as the Delegated Limited Submission Authority for the department
• Create budgets, budget justifications, cost share budgets, directions regarding proposal content and formats to assure compliance with agency guidelines and requests for information, applicable Federal, State and Institutional regulations
• Insure accuracy of budgets, including salary and fringe benefits rates, travel, indirect costs, cost share and sub-contracts
• Serve as the key liaison between SPA, departments, colleges and centers regarding all research administration questions
• Provide assistance in identifying potential funding sources appropriate to faculty or students area of expertise or interest
• Assist the PI in writing justifications for special approvals and exceptions to OMB policies
• Handles all inquiries in conjunction with SPA regarding needed grant proposal information by granting agencies, faculty, collaborators and SPA
• If necessary, works with the Foundation Office in proposal submission activities, including initiative review, eligibility assessment, and technical and budget development

Percentage of time:

45

Duties/Responsibilities:

• Provide financial support and reports to faculty in the post-award stage of research projects
• Account management and monthly reconciliation for restricted projects and other research related funds (i.e.: start-up, research support accounts, etc.)
• Process HR/payroll actions that are related to grant projects for faculty and staff
• Meet with faculty PI’s to review account activity, and ensure proper close-out of accounts
• Review expenditures for compliance and submit needed requests (CASB exception), review purchasing for export controls and prepare journal vouchers
• Assist faculty with effort and assist with planning
• Interface with and assist the departmental accountant with correct chart strings for travel authorities and expense statements, especially as it relates to grant projects
• Sub-contract administration, administrative action requests, research buyouts, no-cost extensions, and ensuring that grant projects are closed out properly
• Ensure that grant activities and expenditures are in accordance with federal, state, and university policies

Percentage of time:

45

Duties/Responsibilities:

• As a member of the staff in the department, this position supports the faculty, staff and students in the Franklin College of Arts and Sciences; this position either provides the requested customer service or refers it to the appropriate staff member to respond; in cases where a service is requested that falls outside of the normal duties, this position will either provide the service or consult with the manager and/or director to possible alternative resources
• Coordinate and provide leadership on special projects assigned by the director
• Perform tasks and assignments as instructed by the departmental leadership
• Collegiality, as well as professional and ethical conduct, is expected of all employees when engaging with colleagues, faculty members, students, administrators, and members of the public

Percentage of time:

10

Organization

The University of Georgia, a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest and most comprehensive institution of higher education. Founded in 1785, it is the birthplace of public higher education in America.

Today, UGA enrolls more than 40,000 undergraduate, graduate, and professional students. The main campus has 460 buildings on 767 acres of land. The total acreage of UGA in 30 Georgia counties is 41,539. UGA has 18 colleges and schools, which include Agricultural and Environmental Sciences, Arts and Sciences, Business, Ecology, Education, Engineering, Environment and Design, Family and Consumer Sciences, Forestry and Natural Resources, Graduate School, Journalism and Mass Communication, Law, Pharmacy, Public Health, Public and International Affairs, Social Work, Veterinary Medicine, and the Honors College. It offers 24 baccalaureate degrees in more than 140 fields; 33 master’s degrees in 144 fields; 8 educational specialist degrees; four doctoral degrees in 99 areas; professional degrees in law, pharmacy and veterinary medicine; and more than 170 study-abroad and exchange programs. UGA Libraries rank among the nation’s best research libraries and contain a total of 5.3 million volumes and one of nation’s largest map collections. The university has had 25 recipients of the prestigious Rhodes Scholarship, making it one of the nation’s top Rhodes producers among public universities. UGA is home of the Peabody Awards, presented annually for distinguished achievement and meritorious public service for television, podcast/radio, and digital media. It also is home of Georgia’s State Botanical Garden, state Museum of Art and State Museum of Natural History. Additionally, UGA has one of the largest and most comprehensive public service and outreach programs conducted by an American educational institution.

Company info
Telephone
706-542-3000
Location
215 S. Jackson St.
Athens
Georgia
30602
US

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