Research Project Manager

Job description

Job Title: Research Project Manager
Location: Case Main Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 8768

The Project Manager oversees the day-to-day research operations of several projects within the Behavioral Health Research Group and the Neurological and Behavioral Outcomes Center. Responsibilities include managing research project staff activities, acting as inter-site coordinator of multi-site studies, creating, and coordinating study procedures, assisting principal investigators in the development of study protocols, and managing fiscal aspects of the projects in collaboration with the research operations manager. This position is also responsible for the coordination of project regulatory requirements, ensuring study compliance with the institutional review board, and overseeing staff associated with assigned projects.


    Coordinate day-to-day activities of several R01-level, multi-site research studies within the Behavioral Health Research Group and Neurological and Behavioral Outcomes Center. Provide input and recommendations to principal investigator and make decisions about study procedures. Ensure that institutional review board and other regulatory approvals are secured and maintained. Evaluate study throughout and make recommendations and decisions about changes to procedures. Review existing data to improve subject selection and retention. Cooperate with other clinical, administrative, and academic departments within Case Western Reserve University and other sites to achieve the study objectives. Identify and resolve areas that could impede the successful implementation of research projects. Use knowledge and experience of study goals and study population to address issues and problems that arise while the study is being carried out. Oversee advertising for subject recruitment. Oversee Advisory Board meetings. Collaborate with and guide data team in the development of electronic and paper case report and source document forms for data collection. Instruct research assistants in data collection procedures. With the assistance of the Data Team, ensure that paper and electronic documents are completed accurately. Oversee site monitoring visits from the Federal Drug Administration, contract research organizations, or pharmaceutical companies. (50%)Supervise research study staff. Foster an environment of collaboration and teamwork. Interview new study staff as part of the research group hiring team. Conduct employee orientation with new staff as well as ongoing training with all staff. Teach or instruct others in research techniques. Act as first-line supervisor to research staff addressing any concerns, problems or suggestions they may have. Ensure that study activities are carried out properly by study staff including recruitment of research study participants; consenting participants; conducting research interviews with participants; coordination of study visits with other personnel involved (i.e., medical doctor, phlebotomist, etc.); completion of data collection instruments; and maintenance of data collection and source document files. Ensure that research protocols are being conducted according to the institutional review board-approved protocol and good clinical practice. Ensure proper study drug storage and accountability. Promote employee growth through regular feedback, including but not limited to the employee evaluation process. Address any problems in employee productivity or behavior in conjunction with the research group operations manager and Case Western Reserve University Human Resources. Ensure that inter-rater reliability meetings are occurring on a regular basis and that remediation is provided if warranted. (30%)Responsible for the strategic planning of the expansion of the group program in collaboration with the BHRG management team. Coordinate grant preparation and submission. Prepare and submit progress reports to sponsors and ensure ongoing reporting requirements for each study are being met. Negotiate contracts with sponsors. Communicate with other departments within Case Western Reserve University and collaborating institutions to ensure smooth and efficient coordination for all study-related needs. Coordinate institutional review board and regulatory requirements for the study. Responsible for building and maintaining relationships with other institutions with which the program collaborates on multi-site studies. Coordinate and manage studies that are conducted at other sites (e.g., Veterans Affairs Medical Center, community mental health clinics, University Hospitals, MetroHealth Medical Center, University of Iowa, Makerere University, etc.). (15%)


    Follow new trends in research such as new uses of technology, multi-media, video communication, etc. and work to implement them in the program. Assist with grant preparation, including but not limited to, editing grant submissions, drafting grant content, compiling required supporting documentation, creating biosketches, ensuring grant applications meet all outlined requirements, and assisting the principal investigators and department administration with final compilation and submission of grant applications. Co-author posters and manuscripts. (5%)Perform other duties as assigned. (<1%)


Department: Continuous contact with: research operations manager, principal/co-investigators, biostatisticians, research assistants, and volunteers. Frequent contact with other department faculty and staff. The purpose of this continuous contact is to discuss project timelines and tasks, share information relative to projects, to delegate assignments.

University: Frequent contact with university hub staff and office of Grants and Contracts staff. The purpose of this contact is to assist with grant and contract proposals as well as assist with the negotiations of contracts with funders. Occasional contact with members of the IRB and university research compliance office. The purpose of this contact would be to assist with updates to regulatory documents as needed and to ensure compliance to all regulations and policies. Additionally, contact will include reporting of safety information, data, and updates to protocol changes.

External: Frequent contact with investigators and study staff at other study sites. The purpose of this frequent contact would be to share data or project timelines with collaborating investigators, study staff and sites. Occasional contact with members of data and safety monitoring boards and other institutional review boards. The purpose of this contact would be to assist with updates to regulatory documents as needed and to ensure compliance to all regulations and policies. Occasional contact with administrative staff at other institutions. The purpose of this contact is to coordinate the implementation of the research projects at other sites.

Students: Frequent contact with student employees to assign tasks related to projects and follow-up on progress of these tasks.


Supervision of group and center team members involved in the studies this position manages, including research assistants 2 and 3, data coordinators, mental health interventionists, nurse educators, and peer educators.


Experience: 5 years of experience in the field, with at least 1 year in a supervisory capacity.

Education/Licensing: Bachelor’s degree in psychology or a related social science or healthcare field; Master’s degree preferred.


    Knowledge and understanding of commonly-used concepts, practices, and procedures within the field of healthcare research administration. Familiarity with standard operating procedures in research and ability to quickly learn and adapt to the group’s standard operating procedures is required. Previous experience effectively managing a large project with multiple staff preferred.Professional and effective verbal and written communication skills. Ability to interact with colleagues, supervisors, and customers face to face. Strong interpersonal skills. Ability to work and communicate with various individuals from a broad spectrum of disciplines, technical and educational backgrounds within the department, school and university, and with individuals outside the university. Strong organization skills. Ability to multi-task, prioritize and meet deadlines. Must demonstrate attention to detail and accuracy, follow-through and time management skills. Willingness and ability to learn new concepts, procedures, processes, and computer programs as needed, including sponsoring agencies’ grant application process and interface, is required.Excellent customer service skills. Ability to maintain effective working relationships and address the potential and current needs of research participants. Must be able to operate effectively with a great deal of autonomy, as well as collaboratively within a team. Must be highly motivated, responsible, dependable and a self-starter. Ability to work with sensitive information and maintain confidentiality. Ability to maintain familiarity and demonstrate knowledge of group and center priorities, leadership, and programs. Effective problem solving skills; must demonstrate excellent analytical skills, sound judgment and good decision-making. Must demonstrate flexibility and the ability to work well under pressure.Ability to meet consistent attendance. Proficiency in Microsoft Office, financial applications, data analysis applications, and with internet navigation. Familiarity with REDCap or other eCRFs and EndNote preferred.


General office environment. Light lifting may be required. Travel to other sites required as needed.

Diversity Statement

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.


Reasonable Accommodations

Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.





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Job No:
Posted: 4/10/2021
Application Due: 5/5/2021
Work Type: Full Time