Job location: San Antonio TAMUSA

Employment Type: Full-time
Posted data: 2021-04-09
Req: R-036835
Job Title

Transportation Administrative Associate IV

Agency

Texas A&M University - San Antonio

Department

Offices of University Services

Proposed Minimum Salary

Commensurate

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

The Transportation Administrative Associate VI position's main goal is to provide necessary administrative and clerical support to Parking and Transportation Services. Excellent customer service skills is a must to be successful in this job.

This position typically works Monday-Friday; 8 a.m. - 5 p.m. May work beyond normal office hours to include evenings, weekends, and peak times.

Responsibilities:

• First point-of-contact for phone calls and walk-ins to the office; event parking management, information giving to students

• Manage all purchasing processes in Parking and Transportation Services

• Assist manager with scheduling meeting requests

• Assist with scheduling and giving student workers tasks that aim to accomplish the goals of the department

• Assist with daily reports; citations, temporary parking permits, event parking request

• Primary point-of-contact for Parking and Transportation Services when manager is not available

• Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases.

• Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services.

• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.

• Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents.

• Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.

• Maintains office supplies and equipment. Maintains office reference materials including on line office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.

• May coordinates activities and assign work to student workers and support staff. May participate in the hiring training, and supervision of student workers and other support staff.

• Performs other duties as assigned.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Education & Experience:

• High school diploma

• 4 years of related experience.

KSAs:

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to work cooperatively with others. Ability to organize and address multiple tasks and assignments at the same time. Strong verbal and written communication skills. Ability to work with sensitive information and maintain confidentiality. Strong interpersonal and organizational skills.

Please make sure to provide the following documents:

1) Application

2) Cover Letter to include three professional references

3) Resume

For detailed instructions on how to apply for any positions on our website, please use the following link:

http://www.tamusa.edu/humanresources/job-opportunities/index.html

Summary of Employee Benefits

http://www.tamusa.edu/documents/hr/summary-of-employees-benefits-2019.pdf

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.